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KFS Brown Bag : Labor Distribution and KFS Salary Expense Transfer . Wednesday – October 02, 2013 12:00 – 1:00 pm McKeldin Library 6137. Welcome and Introductions. Helena Moynahan Assistant Director, OCGA, UMCP Janice Oakley Manager, OCGA, UMCP Kathy Moody

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KFS Brown Bag : Labor Distribution and KFS Salary Expense Transfer


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    1. KFS Brown Bag: Labor Distribution and KFS Salary Expense Transfer Wednesday – October 02, 2013 12:00 – 1:00 pm McKeldin Library 6137

    2. Welcome and Introductions • Helena Moynahan Assistant Director, OCGA, UMCP • Janice Oakley Manager, OCGA, UMCP • Kathy Moody Accountant, General Accounting, UMCP • Kim Williams Accountant, Payroll, UMCP • Jeff Kirby Manager, PHR, UMCP • John Farley Analyst, VPAF-Computer Systems Develop, UMCP • Marcelo Casella Labor Distribution Lead, Navigator Management • Muddu Salem Analyst, VPAF-Computer Systems Develop, UMCP • Carrie Bredenkamp AsstDirector, IT-ESE-Business & Financial Systems, UMCP • Kevin Prachachalerm Labor Distribution BA, Navigator Management Partners • Please welcome some of our KFS LD Team Members-

    3. Objectives We have two main objectives for today: Present an overview of Salary Expense Transfer process within the Labor Distribution (LD) module of KFS Demo of KFS Salary Expense Transfer Contact us at kfs@umd.edu

    4. KFS Labor Distribution Contact us at kfs@umd.edu

    5. KFS Labor Distribution • Labor Distribution is a module of the Kuali Financial System (KFS) that will go live on January 6, 2014 • We will manage accounting for Compensation-Related Expenses (ie. Salary and Fringe Benefits) within the Labor Distribution module • The LD module features: • Transfer of Salary Expense • Automatically Calculate and Generate Fringe Entry • Automatically Route to Appropriate Party for Approval • Transfer of Benefit Expense Contact us at kfs@umd.edu

    6. Key Change Impacts • ELF (Electronic Forms) will be retired for payroll transfers. • Payroll transfers will be performed in KFS using the Salary Expense Transfer (ST) document. • Manual calculation and entry of fringe benefits will no longer be required of the Unit performing the payroll transfer • (the ST document will automatically calculate fringe based on the total transfer amount for an employee for a select pay period) • New routing and approval process for the General Accounting (GA) and the Office of Contract and Grant Accounting (OCGA) Contact us at kfs@umd.edu

    7. FRS/ELF to KFS Crosswalk FRS/ELF KFS Payroll Transfer (PT) Salary Expense Transfer (ST) Two-sided Payroll Transfer Inter-campus Payroll Transfer Contact us at kfs@umd.edu

    8. Demo Contact us at kfs@umd.edu

    9. Salary Expense Transfer – Main Menu

    10. * = Required information to complete Description – up to 40 Characters, Sample Description : PP01 John Doe from 2933380 to 1100540 Explanation – similar to Payroll Transfer Elf Explanation Fiscal Year & Employee UID Click on search

    11. 4. Select Pay period that you are transferring 5. Click on - return selected

    12. 6. Click on copy

    13. 7. Enter Account number (1100540) transferring “To” 8. Click on save

    14. 9. Click on submit Contact us at kfs@umd.edu

    15. Account Responsibility KFS Accounts are assigned individual roles that define account responsibility. These roles guide routing in workflow. Contact us at kfs@umd.edu

    16. Questions? Contact us at kfs@umd.edu

    17. Brown Bag Series Dates The Kuali Financial System (KFS) will replace FRS in 2014. If you are a current user of FRS and would like to know more about how KFS will change financial processing for the university, join us for the KFS Brown Bag Series.  These informal one-hour sessions will be held every other Wednesday and will feature knowledgeable VPAF representatives talking about key features of KFS. • July 17th, 2013 – KFS Reporting • July 31st, 2013 – KFS Reporting • August 14th, 2013 – KFS – What about Training? • August 28th, 2013 – KFS Internal Billing • September 4th, 2013 – What is KFS and why are we doing it now? • September 18th, 2013 - KFS Requisitions • October 2nd, 2013 – Labor Distribution and Preparation of Salary Transfers • October 16th, 2013 – KFS – What about Training? https://www1.gotomeeting.com/register/476382488 All meetings are scheduled from 12–1:00 pm and, if not otherwise noted, will be held in 6137 McKeldin Library* * As dates, locations and topics may change, please check the website for the latest information Contact us at kfs@umd.edu

    18. Brown Bag Series Dates We are working on a KFS website. In the meantime … … Check out updates to the VPAF KFS page and previous Brown Bag Series presentations and videos… http://vpaf.umd.edu/kuali/index.html Contact us at kfs@umd.edu

    19. Contact Us For additional information regarding this presentation, please contact: • Helena Moynahan • (301) – 405-2615 • hmoynaha@umd.edu • KFS • 301-405-3020 • kfs@umd.edu Thank you for attending today! Contact us at kfs@umd.edu