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Managing Serials in the Electronic World

Managing Serials in the Electronic World. Jan Clark Serials librarian University of Newcastle. Introduction. Current situation here at Newcastle Issues that are common problems for everyone Demonstrate our link resolver Q & A. Shift in subscriptions. Newcastle’s situation (1).

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Managing Serials in the Electronic World

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  1. Managing Serials in the Electronic World Jan Clark Serials librarian University of Newcastle

  2. Introduction • Current situation here at Newcastle • Issues that are common problems for everyone • Demonstrate our link resolver • Q & A

  3. Shift in subscriptions

  4. Newcastle’s situation (1) • Project phase • Librarian appointed to oversee management of ejs • Separate A-Z list on web • Subject listings based on web • Separate access database • E-access only noted on OPAC where print record for title existed

  5. Newcastle’s situation (2) • Transitional phase • Bibliographic records being added to OPAC • Acquisitions information being entered • SFX launched (OpenURL link resolver) • Developing workflows • Training staff

  6. Newcastle’s situation (3) • Mature phase • Electronic journals embedded in normal activity of Periodicals department • Serials will mean any title published at intervals with no end date, regardless of format

  7. Issues encountered in transitional phase: • Integration of workflow • Staff • Concerns • Training • Time • Differences/similarities in workflow

  8. Process Print Electronic New product Consideration Consideration Trial ? Acquisition Order process Creation of record Licence check/negotiations Technical considerations Pricing alternatives Order process Creation of record Receipt Check-in Labelling Shelving Implementation (Registration/Activation) Testing access Checking extent of access Maintenance Claiming Binding Withdrawal Preservation Troubleshooting Licence renewal User support Claiming Statistics Patterns of workflow

  9. Issues encountered in transitional phase: • Record keeping and access to ejs • Subscribed material • Free material • Titles in databases • Link Resolver • Acquisitions records

  10. Issues affecting everyone • Budgeting • Licensing Model NESLi2 Licence: http://www.nesli.ac.uk/model.htm ALPSP:http://www.alpsp.org/htp_licens.htm#mod • Software compatibility • Branding

  11. Issues affecting everyone • Cataloguing • The Serials Librarian vol. 46 no. 1 / 2 2004 • Linking • Authentication • Shibboleth : http://shibboleth.internet2.edu/ • User support

  12. Issues affecting everyone • Archival policy • Expectations of users • Open access • Big deals • Statistics • Counter: http://www.projectcounter.org/code_practice.html

  13. Promoting and accessing electronic journals • Formerly complicated to ascertain availability • Resource discovery and resource location separate activities • Two lists to search • Lists did not include database and free titles

  14. Promoting and accessing electronic journals • Link Resolver (SFX) uses OpenURL to identify availability of material • Link between resource discovery and location requires less effort • Demonstration

  15. ..and finally • Any questions? • Thank you

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