Vice-Presidents : The Glue For the Puzzle

1. Vice-Presidents: The Glue For the Puzzle Presented by Lester Villaspir & Kelly Chinh UC San Diego Circle K

3. Duties / Responsibilities VP Admin? VP Service?

4. Duties / Responsibilities VPA VPS Provide weekly service projects Serve as a liaison between other service organizations and the club Delegate logistics of service projects • Serve as liaison between a-board & e-board • Serve as liaison between the club & the school • Show appreciation to board members • Resolve conflicts among board members • (Co-) Run board meetings • Facilitate board unity and communication

5. COMMUNICATION

6. Basic Board Meeting Structure • Call to order • Highs & Lows • Old Business • Board Reports • Chairs • Executive Board • Adjournment

7. The OUCH Format for Reports (but don’t worry, it’s painless!) Ongoing – Update on events that have been going on & will continue to occur Upcoming – Give board details on events coming up in the next week or two Committees – Update board about topics discussed and decisions made at committee meetings, also should inform board of next committee meetings Help – Ask board members for help or opinions about something

8. Quick tips for efficient meetings • “Moving on” • “Ask your committee” • Two-week rule • Timers • The “bad sandwich”

9. Accountability “Accountability breeds response-ability.” • Set goals • Do so at the beginning of term, adjust as necessary • Try to form quantitative, measureable goals • Keep track of what they present in their board reports • Give them reminders – board members can forget things too  • Semester/quarter outline • Approximate dates / deadlines for events • Communication is key • E-mail  phone calls  meet-ups in person

10. Monthly Board Report (MBR)

11. BOARD UNITY

12. Board Retreat • Workshops • How to chair a project, conflict resolution, how to be a good board member, etc. • Contracts of service • Set goals for each chair, the board, and the club • Bonding activities • Keep your board together – both figuratively & literally • Make it FUN!

13. Board Activities • Board socials • Board dinner, karaoke night, potluck • Secret Santa • Support outside of Circle K • Birthday surprises / celebrations • Prevent burn-out!

14. Appreciating Board Members Weekly & Long-Term • Snaps • Sending Thank You and encouragement e-mails • Acknowledge their achievements during board meetings • Publicly thank them during GBMs (Happy Dollars) • Display / memory boards • Large cards for large-scale events Thanks!

15. FINDING SERVICE PROJECTS

16. Internet • Volunteer Match • Hands On Network • One Brick • Organization’s website

17. Other Clubs • On campus clubs/organizations • On campus events • Other Circle K Clubs • Interclubbing • Kiwanis Family Clubs • Sponsoring Kiwanis Club • Key Club • Etc.

18. Previous Organizations • Continual service projects • Builds relationship with service organizations • Creates traditions

19. Members • Members’ interests • Feedback from past service projects

20. PROJECT LOGISTICS

21. Project Chairs • Allows members to be more involved • Call/text/email members • Arrange rides • Track hours

22. Drivers • Address and directions • Arrange by proximity • Reduce amount of drivers with full cars • Gas reimbursements

23. Contingency Plans • Weather • Members not showing up • Not enough drivers

24. Club Event Report Form

25. “PUZZLING” SITUATION CARDS