Introduction to SAP ERP

1. Introduction to SAP ERP ADMS3510 June 2009

2. 28,610+ Tables in SAP ERP • What are Enterprise Resource Planning (ERP) Systems? • Incredibly large, extensive software packages used to manage a firm’s business processes. • Standard software packages that must be configured to meet the needs of a company • Database programs with the following functions: • Input • Storage/Retrieval • Manipulation • Output © 2008 by SAP AG. All rights reserved.

3. ERP • Who are the big ERP vendors? • SAP, the German juggernaut • Systeme, Anwendungen, Produkte in der Datenverarbeitung, or • Systems, Analysis and Products in Data Processing. • Don’t be a sap! • Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) • Microsoft Great Plains, aimed at smaller companies • SAP Business One is competing product © 2008 by SAP AG. All rights reserved.

4. FI Financial Accounting QM Quality Mgmt. PS Project System PM Plant Maint. PP Prod. Planning SD Sales & Distrib. MM Materials Mgmt. Workflow AM Asset Mgmt. HR Human Resources CO Controlling SAP R/3 Enterprise © 2008 by SAP AG. All rights reserved.

5. SAP R/3 Enterprise SAP can use a number of database programs to actually store the data. Oracle DB2 MSSQL © 2008 by SAP AG. All rights reserved.

6. Configuration • Configuration is the process of making standard software fit your business. SAP, as an example, has: • Over 8000 configuration decisions • Data structuring • Sales divisions, distribution channels • Rewriting Code (Modifications) • Not recommended because of compatibility problems when updated versions of the software are installed. • Customization • Writing code at SAP-specified user exits • Third-party software solutions © 2008 by SAP AG. All rights reserved.

7. A typical manufacturing company CO Calendars Currencies FI Manufacturing Process Inputs Outputs Cust. Master Vendor Master Material Master Pricing Pricing Basic Data © 2008 by SAP AG. All rights reserved.

8. Three-tier Client/Server Architecture Application Server Application Server Database Server USER PCs USER PCs Application Server Application Server © 2008 by SAP AG. All rights reserved.

9. Two-tier Client/Server Architecture(configuration typical for training) Database and Application Server User PCs © 2008 by SAP AG. All rights reserved.

10. SAP vs MS Office Database and Application Server Nothing is saved on your PC. Only things saved on our server in Missouri are saved, and they are saved for good. © 2008 by SAP AG. All rights reserved.

11. Saving in Windows vs SAP • In Window Applications, you save often so you don’t lose everything when you get the Blue Screen of Death: © 2008 by SAP AG. All rights reserved.

12. Saving in Windows vs SAP ...2 • In SAP, there are very few delete options: • Don’t save if things don’t look 100% correct! Exit the transaction and start over © 2008 by SAP AG. All rights reserved.

13. Column (attribute) Field Mandt Client 201 201 Row (Record) 201 202 202 Clients in SAP R/3 • What is a client? • A way to separate data in the system • In some ways, a separate database • Also, a table entry © 2008 by SAP AG. All rights reserved.

14. Client setup for a hypothetical company SAP 5 Server Client 501 Client 503 Client 502 01 Fitter Snacker 01 Fitter Snacker 01 Fitter Snacker 02 Fitter Snacker 02 Fitter Snacker 02 Fitter Snacker 03 Fitter Snacker 03 Fitter Snacker 03 Fitter Snacker 99 Fitter Snacker 99 Fitter Snacker 99 Fitter Snacker © 2008 by SAP AG. All rights reserved.

15. Data Set Number (##) • I am data set number 00, not you! Enter Cred. Contr. area ##CR and Currency USD © 2008 by SAP AG. All rights reserved.

16. System landscape for student use 501 FS Student 502 FS Student 503 FS Student 201 Config. 202 CATT Test 203 FS Master © 2008 by SAP AG. All rights reserved.

17. Logging On – SAP GUI • To log on to an R/3 system with the SAP Gui, you need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection Internet Connection Account on SAP R/3 System at hosting site PC with SAP Gui © 2008 by SAP AG. All rights reserved.

18. SAP GUI Configuration • First, you need to tell the SAP Gui which system you want to log into: If you don’t have any systems defined, click on New Item © 2008 by SAP AG. All rights reserved.

19. System Definition (provided by UCC) Text description (free) Address of system (e.g. sapd.umsystem.edu) SAP Router usually not required System ID Logical name of system System Number Frequently 00, but not always © 2008 by SAP AG. All rights reserved. R/3 System Selected

20. Configured SAP Gui Select System: double-click or Logon button © 2008 by SAP AG. All rights reserved.

21. Logging On Enter Client Enter User (R/3 Account) Enter Password (R/3 Account) Don’t worry about language— English will default in © 2008 by SAP AG. All rights reserved.

22. SAP User-IDs and Passwords

23. Logging On ...2 On the first time logging in to a new account, you will have to change the password—try To remember your new Password WITHOUT WRITING IT DOWN! Then a message or two Then . . . . © 2008 by SAP AG. All rights reserved.

24. Success !! • SAP Easy Access • Master Data Entry • Transaction Data Entry © 2008 by SAP AG. All rights reserved.

25. Implementation Guide (IMG) Where Configuration Takes Place © 2008 by SAP AG. All rights reserved.

26. Data Types • Master Data • Data that is relatively stable • Materials, Customers, Vendors • Transaction Data • Data that is relatively temporary • Stored at various stages of a business process • Customer orders, purchase orders, production orders, customer payments © 2008 by SAP AG. All rights reserved.

27. Transaction Data Transactions flow down the river of time Transactions © 2008 by SAP AG. All rights reserved.