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Overcoming Challenges to Implementing e-Submission Policy and Practice

Overcoming Challenges to Implementing e-Submission Policy and Practice. Alice Bird Head of Technology Enhanced Learning Liverpool John Moores University. Context LJMU Project - 2008 to date Challenges Change Management Shifting HE landscape Practicalities Technological Perceptual.

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Overcoming Challenges to Implementing e-Submission Policy and Practice

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  1. Overcoming Challenges to Implementinge-Submission Policy and Practice Alice Bird Head of Technology Enhanced Learning Liverpool John Moores University

  2. Context • LJMU Project - 2008 to date • Challenges • Change Management • Shifting HE landscape • Practicalities • Technological • Perceptual

  3. 2008-2009 2009-2010 2010-2011 Feasibility Study Pilot Study Early Stage Implementation • Outline Process Map • Defining Coursework and File Types • Technical specification and recommendation • User-defined perceived benefits and issues • Resource and cost assessment • Piloting in Faculties • Different subjects, levels, cohort sizes, types of submission, student /staff levels of ICT competencies • Technological development / performance testing • Participant evaluation • Implementing a ‘third way’ • Evaluation • E-Submission Policy for 2011-12

  4. From September 2011, LJMUpolicy requires, as a minimum expectation, all coursework itemsmeeting the following criteria to be submitted electronically: • a single file • in Word or pdf format • up to2000 words or equivalent. • Revised for 2012-13, to incorporate institutional ‘marking of anonymised coursework policy’.

  5. Policy does not: • prevent e-submission outside the criteria • multiple files, formats other than Word or pdf, or items exceeding 2,000 words. • prescribe how • submitted coursework should be marked • feedback should be provided to students. • But: • Academic staff are encouraged to use • electronic methods of feedback and marking

  6. Shifting HE Landscape – Strategic Powerbase? Academic Staff Strategic Management Students

  7. Shifting HE Landscape – Strategic Powerbase? Academic Staff Strategic Management Students Admin Efficiency Feedback Campaigns Sense of Disempowerment = + Drivers for e-Submission at LJMU

  8. Effective, consistent project management Project Team All stakeholders represented + additional advisory group Process Consult Debate Recommend Communicate Implement Evaluate

  9. Which technology? In House/Customisation • No technological solution met all requirements • Recommended institutional tool wasmodified version of Bb Assignment Handler (best fit with requirements)(Some members of staff use Turnitin / Grademark) • Continually reviewing options

  10. Technological testing / refining Staff development Staff and student support Not trivial for TEL support team. Bare the brunt of any frustration.

  11. Key questions relating to negative perceptions • Will the system be robust and reliable? • Will I/my students be able to participate from different locations? • Will I/my students have the necessary skills? • Will I/my students be supported in the process? • Are there health and safety issues for markers? • What will be the impact on School printing costs? • Will it impact detrimentally on feedback turnaround? • Will it fulfil anonymous marking and moderation needs?

  12. Just do it! • Set e-submission policy at an acceptable level • Provide supporting evidence for the benefits • Provide training and support • Have a contingency for when things go wrong • Promote new opportunities afforded by technology e.g. voice feedback

  13. Questions? Further Information: Contact Alice Bird – a.bird@ljmu.ac.uk

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