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FY-2011 INITIAL BUDGET

FY-2011 INITIAL BUDGET. ICASS Council November 10, 2010 US Mission to Vietnam. Agenda and Action Items. Agenda: FY-2010 Budget Summary FY-2011 Budget Outlook Use of Carryover Funds Cost Savings Initiatives Changes to Invoices Comparison of FY-2010 and FY-2011 Invoices Next steps

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FY-2011 INITIAL BUDGET

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  1. FY-2011 INITIAL BUDGET ICASS Council November 10, 2010 US Mission to Vietnam

  2. Agenda and Action Items Agenda: • FY-2010 Budget Summary • FY-2011 Budget Outlook • Use of Carryover Funds • Cost Savings Initiatives • Changes to Invoices • Comparison of FY-2010 and FY-2011 Invoices • Next steps Action Items:  • IC members to vote on the ratification of the Initial Budget Submission

  3. FY-2010 Budget Summary

  4. Budget Line Actual Unobligated Final Budget Items Obligations Balance Traditional $ 5,652,890 $ 5,397,980 $ 254,910 5% OBO Leases $ 2,272,400 $ 2,269,723 $ 2,677 0% DS Local Guards $ 868,800 $ 821,599 $ 47,201 5% Total $ 8,794,090 $ 8,489,302 $ 304,788 3% Projected Prior Year Recoveries $ 175,812 Estimated Carry-Over in FY-2011 $ 480,600 FY 2010 Final Budget / Actual Obligations

  5. FY 2011 Budget Outlook

  6. FY-2011 Available Funds

  7. Use of Available Funds – Traditional

  8. Top 3 Unfunded Priorities #1 - $162,600 (29% ) - Household Furnishings #2 - $166,000 (74%) - Misc. Equipments #3 - $30,400 in (53%) - Office Machines

  9. Use of Available Funds – DS Local Guards

  10. Cost Saving Initiatives • Follow up on Cost Savings Initiatives Identified in the FY 2010 budget: • Information Management implemented of Voice Over Internet Protocol (Vonage) program in FY 2010 • Maintain same level of cost for a larger number of customers, which grew 10.83% in one year • Equates to a saving of $17,000.

  11. Cost Saving Initiatives • REDC Bangkok trainers to Post • Management Skills Workshop for LES supervisors • Comparison of cost between two trainers from Bangkok to Hanoi ($4,600) versus twenty people to Bangkok for one week ($40,000) shows a saving of $35,400. • DVC Calls • Reduce travel between Hanoi and HCMC. • Cost savings of ten trips per year would be $11,000.

  12. Major Changes in Invoices Agencies shifting from direct charges for office spaces, to ICASS shared costs will see significant increase in invoice amount With new agency code for State Consular Affairs, State (Program) will see a decrease in the invoice amount, off-set by an increase in State Consular Affairs

  13. Other Changes • Agency withdrawal • CIS to close down office in HCMC - March 30, 2011 • Headcounts • Reduction in one US contractor in JPAC • Increase in one USDH in Treasury • New agency code • Navy U.S. Marine Corp – language scholar • FAS Migration to OPENNET

  14. FY-2010/2011 Invoice Comparison

  15. Next steps • Nov 10: ICASS Council Meeting to ratify budget • Nov 12: Distribute Invoices to agencies • Nov 26: Return signed invoice to FMC • Nov 29: FMC submits Initial Budget, and report on status of invoice to the ICASS Service Center

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