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K-12 Data Study Proposed Final Report. Joint Legislative Audit & Review Committee. February 21, 2007 Nina Oman John Bowden. Study Background. 2005 JLARC study (#05-19) found that expenditure information is reported at the district level. Outcomes are reported at the school level.

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k 12 data study proposed final report

K-12 Data StudyProposed Final Report

Joint Legislative Audit & Review Committee

February 21, 2007

Nina Oman

John Bowden

study background
Study Background
  • 2005 JLARC study (#05-19) found that expenditure information is reported at the district level.
  • Outcomes are reported at the school level.
  • JLARC members recognized there would be costs and challenges to collect uniform and reliable school spending information.
  • Committee addendum to 2005 study directed JLARC staff to propose ways to overcome challenges and improve data.

JLARC K-12 Data Study

study scope
Study Scope
  • Work with Washington Learns staff and local school districts and boards to identify critical school performance data that would enhance informed resource commitments.
  • Address related changes to information systems and accounting practices.

JLARC K-12 Data Study

data categories
Data Categories

Research and interviews showed that the relationship between expenditures and outcomes is complex.

  • Four types of data are needed:
    • School-level expenditures
    • Teacher & staff descriptive data
    • Student descriptive data and outcomes
    • School & community descriptive data

JLARC K-12 Data Study

Report p. 3

1 school level expenditures
1. School-Level Expenditures

E.g., transportation, food services – actual costs are not available by school.

9% Non-Teaching Related

Non-Salary Expenditures

8% Teaching Related

E.g., textbooks, computers. Some districts track actual costs by school.

82%

Salaries

& Benefits

Almost all actual costs

available by school; some coding problems, and some data are missing.

Note: Does not add to 100% due to rounding.

2 teacher staff descriptive data
2. Teacher/Staff Descriptive Data
  • Teacher/staff descriptive data needed:
    • Specific grade(s) and subject area(s) taught
    • Teacher schedules, including courses taught and a teacher identifier that links to student schedules
    • Academic majors, degrees, and routes to certification
    • Professional growth plan and record of training completed
    • Reasons for additional pay
  • Data spread across several data systems and hard to tie together.

JLARC K-12 Data Study

Report pp. 11-14

3 student descriptive and outcome data
3. Student Descriptive and Outcome Data
  • Most necessary data are currently collected through the Core Student Records System.
  • Data still needed include:
    • Better information about courses
    • A college readiness test
  • Routine data audits to ensure comparability and accuracy are needed.

JLARC K-12 Data Study

Report pp. 15-19

4 school community descriptive data
4. School & Community Descriptive Data
  • School & community descriptive data are useful in explaining the teaching and learning environment.
  • Some data are already collected and JLARC supports use of existing data.
  • No consensus on importance of additional data.
  • Not recommending additional data collection at this time.

JLARC K-12 Data Study

Report pp. 21-23

priorities for data collection
Priorities for Data Collection
  • Focus first on collecting school-level expenditures (Recommendations 1-3).
  • Next, collect additional descriptive data about teachers and staff (Recommendation 4).
  • Then turn to collecting additional student data (Recommendations 5-7).
  • Lastly, address collection of additional school & community descriptive data (No Recommendation).

JLARC K-12 Data Study

Report pp. 26-27

recommendation 1 expenditure data
Recommendation #1: Expenditure Data

OSPI should collect missing salary/benefit data, and use school codes that can be linked to outcomes.

OFM: Concur

OSPI: Concur

JLARC K-12 Data Study

Report pp. 27-28

recommendation 2 expenditure data
Recommendation #2: Expenditure Data

OSPI should collect teaching related non-salary expenditures by school using standard codes and definitions (and report back to JLARC by July 2007).

OFM: Partially Concur – concerns over cost

OSPI: Concur

JLARC K-12 Data Study

Report pp. 27-28

recommendation 3 expenditure data
Recommendation #3: Expenditure Data

OSPI should develop a statewide standardized methodology for allocating all other expenditures to schools (and report back to JLARC by July 2007).

OFM: Concur

OSPI: Concur

JLARC K-12 Data Study

Report pp. 27-28

recommendation 4 teacher staff data
Recommendation #4: Teacher/Staff Data

OSPI should develop a plan for creating a unified staff data system that includes all descriptive data currently collected, plus the missing data identified by JLARC. (Report plan, including timeline and costs, to JLARC by September 2007.)

OFM: Partially Concur – concerns over cost

OSPI: Concur with Reservations – concurs with developing plan, but has reservations about the feasibility of collecting elements relevant to state-level policy making

JLARC K-12 Data Study

Report p. 28

recommendation 5 student data
Recommendation #5: Student Data

OSPI should conduct regular audits of student data.

OFM: Concur

OSPI: Concur

JLARC K-12 Data Study

Report p. 29

recommendation 6 student data
Recommendation #6: Student Data

OSPI should identify an appropriate college readiness test and report back to Legislature.

OFM: Concur

OSPI: Partially Concur – recommends focusing on the Transition Math Project

Auditor Response: Urge OSPI in its analysis to consider other areas in addition to mathematics

JLARC K-12 Data Study

Report p. 29

recommendation 7 student data
Recommendation #7: Student Data

OSPI should collect better information about courses, including:

  • Course minutes
  • Core coursework completed by students
  • A common course catalogue with standardized naming conventions for courses

OFM: Partially Concur – concerns over cost

OSPI: Concur

JLARC K-12 Data Study

Report p. 29

contact information
Contact Information

Nina Oman

360-786-5186

oman.nina@leg.wa.gov

John Bowden

360-786-5298

bowden.john@leg.wa.gov

JLARC K-12 Data Study