Wings 2.0 Business Flow Reference Employee Benefit Approval

1. Wings 2.0 Business Flow ReferenceEmployee Benefit Approval

2. Index Labor Menu 3 Benefit Maintenance 4 Benefit Approval 8 Cancelling a Used Benefit14

3. Labor Menu Select Labor Role from the list of User Roles. Select Benefit Maintenance from the Labor/Applications menu and click open.

4. Benefit Maintenance Employee tab is used to query employee information by department, crew or employee. Available tab shows available benefits of the employee calculated weekly by a batch program. Requested tab shows requested benefits of the employee selected on Employee Tab. Used tab shows approved benefits of the employee selected on Employee Tab. Absence tab is used enter long term absences for the employee selected on Employee Tab.

5. Benefit Maintenance The screen shows up in query mode. Any information can be entered in the fields shown to query employee data.

6. Benefit Maintenance To list the employees in a specific crew click on the crew field. Click on the list button. It will display the Department List. Select the department from the list and click OK.

7. Benefit Maintenance After entering query parameters press F8 or click the execute query icon to list the employees. Department Managers can access only the related department’s data. Managers are not allowed to view or modify other department’s employees’ benefits.

8. Benefit Approval After executing the query the active employees are displayed. “X” in Req. column means that employee has a benefit request. In this example, two employees are requesting time off. To view the employee’s requested benefits, click on the employee record. Click on the Requested tab to see the employee’s benefit requests.

9. Benefit Approval The system displays requested benefits of selected employee. Notice the status of the request. The P/A/U stands for Pending, Approved and Unapproved. To approve or disapprove a request, click on the Status field, enter “A” or “U” and press Tab. The words Approved or Unapproved will appear on the Status P/A/U field. The system sends a notification message to the employee about the approval result. The employee can see this message from the kiosk screen.

10. Benefit Approval In order to see the other requested benefits made for that day, click on the date. It will be highlighted.

11. Benefit Approval Perform a right click. Sub-menu will appear. Click on the Benefit Inquiry.

12. Benefit Approval Benefit Inquiry screen shows all employees, in your department, who have requested a time off on that specific day. Closing this screen will return you back to the benefit maintenance screen.

13. Time out for some notes: • Employees only get paid for benefit time that you approve in the labor system. • Employees can see the status of their benefit requests on the kiosks. If a scheduled day is: • Yellow: The request on that day is in a pending status and has not approved yet. • Green: The request on that day is approved and the employee will be paid for it. • Red: The request on that day is not approved and the employee will not get paid for it. • Employees can only schedule time off tomorrow forward. They cannot request a time off for today or yesterday. • Managers can approve requests for the current and future weeks only. If an employee schedules a day off on Monday, this request can be approved or disapproved until Sunday. Payroll usually closes the week early Monday. No change is allowed on closed weeks. • You can cancel an employee’s day off. See the following pages.

14. Cancelling a Used Benefit In order to cancel a benefit approved previously, select the employee record. Click on the Used tab.

15. Cancelling a Used Benefit The system shows the employee’s used benefits history. Click on the record you wish to delete. Click on the Delete button. Click on the Save button.