Budget Development 2007-08

1. Budget Development 2007-08 “Building a Brighter Tomorrow…One Budget at a Time.”

2. Budget Development Calendar • October 25 – Presentation to Leadership • November 7 – 9 - Budget Training, Regional Building • November 7th - 9:00 am – 11:00 am, Clatsop Room • November 8th – 1:00 pm – 3:00 pm, Clatsop Room • November 9th – 9:00 am – 11:00 am, Clatsop Room • November 14 – 16 – Budget Training, County Service Centers • December 14 – Budget Proposals Due to Chief Financial Officer • December 18 – 22 – Budgets Uploaded to Financial System and Proposed Document work begins • January 8 – 19 – Budget Meetings with EAT (schedule to be announced – directors will need to sign up for a time slot)

3. Program Budget Location • O:/Business/Fiscal Information • Each administrator that is responsible for a program budget has a folder • Programs with multiple administrators are found in the Director’s folder (i.e. EI/ECSE – Nancy Ford) • SAVE all your work to the O: drive budget development folders

4. Budget Worksheets • Program Budget • Select the option “Do Not Update” • Projected 07-08 Budget cells are linked to the Staff worksheet and 3xx-6xx Non-Required worksheet. • Staff Worksheet • Review and make changes to staff on a separate sheet that you will bring with you to your budget meeting • If you have significant changes, contact Mystie Taber to assist with editing the staff worksheet. • Enter budget amounts in the following fields: • Temporary/Substitute • Extra Duty • Cell Phone Stipends

5. Budget Worksheets • 3xx – 6xx Non-Required Expenditures • Object codes on this worksheet are varied based on the program’s history of use. • If you find that you want to budget for an object code that is not listed – contact Mystie Taber to have those fields added to the worksheets. • Enter your planned expenses, cost and the rationale for them. • The total fields are linked to the main program budget worksheet. • Summary • This worksheet is a summary by major object type of the program budget for five years. • If your “Difference” field has brackets () – you have allocated too much money in your 3xx-6xx worksheet and you need to reduce your projected expenditures. This field should be zero.

6. Entering Budgets into AS400 • Once you have completed your budget proposal worksheets, you or your designee needs to enter the 3xx-6xx expenditures into the AS400 system budget development program • Trainings have been scheduled in each county that you will need to attend in order to complete this process. • Sign up for Training with Mystie Taber prior to November 6th.

7. Budget Meetings with EAT • To schedule your program budget meeting time contact Mystie Taber, 503-614-1625 or mystiet@nwresd.k12.or.us, • Invite necessary program staff to attend your scheduled time • Be on time and prepared, meetings will only be held one time for your program • What to Bring to Your Meeting • Five copies of your program budget proposal printed from the AS400 system for the EAT members • Additional copies of the program budget proposal for your staff that have been invited to attend the meeting • Any back up documentation needed to defend your proposed budget

8. Changes After Budget Meeting • Changes to budgets that are approved in the budget meetings will be made by Fiscal Services, discussions regarding changes must be directed to Tim Collier, CFO. • During the first week of the Winter Break, all budget data will be uploaded into the financial system and work will begin on the proposed budget document. • After the break, you will be able to print your reports from the AS400 budget development system.

9. Questions? • Tim Collier, Chief Financial Officer • 503-614-1253 or tcollier@nwresd.k12.or.us • Mystie Taber, Fiscal Services Specialist • 503-614-1625 or mystiet@nwresd.k12.or.us