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State of the River Bank Woods HOA. Annual Meeting February 3, 2009 Mike Morgan President, River Bank Woods HOA. Introduction. WELCOME and THANK YOU for coming Quorum 20% of the HOA Membership (= 16 of 78 homeowners) represented in person or by proxy River Bank Trail (sidewalk) Petition

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State of the river bank woods hoa

State of theRiver Bank Woods HOA

Annual Meeting

February 3, 2009

Mike Morgan

President, River Bank Woods HOA

State of the river bank woods hoa


  • WELCOME and THANK YOU for coming

    • Quorum

      • 20% of the HOA Membership (= 16 of 78 homeowners) represented in person or by proxy

    • River Bank Trail (sidewalk) Petition

    • RBW HOA Directory Update

  • Current River Bank Woods HOA Board of Directors

    • Mike Morgan, President

    • Dan Desousa, Vice President

    • Amy Nolasco, Secretary

    • SamerBeidas, Treasurer

    • Jina Ames, Director

  • Management Company

    • Laura Poole, Community Manager



  • Committees

    • Communications Committee

    • Activities Committee

    • Architectural Review Committee (ARC)

    • Neighborhood Watch Committee

  • Contracts / Community Services

  • River Bank Woods

  • Updates

  • Goals for 2009; and Bottomline

  • Q&A

Communications committee
Communications Committee

  • Web site

    • Thank you Paul Kang for handling domain name registration, web hosting, and e-mail administration

    • Mike Morgan, webmaster

  • E-mail

    Mike Morgan President

    Dan Desousa Vice President

    Amy Nolasco Secretary

    Samer Beidas Treasurer

    Jina Ames Director

  • E-mail distribution list

    • For periodic updates and reminders

    • Please e-mail to be added to the River Bank Woods e-mail distribution list

  • Newsletter

    • Quarterly: Winter, Spring, Summer, and Fall; after quarterly HOA meeting

    • Thank you Amy Nolasco, Secretary

    • Help Wanted! HELP NEEDED!

  • Directory

    • If you are not in the current directory, an updated directory will be published and distributed. Please complete, sign, and return the Neighborhood Directory Information Sheet. We really want to get all 78 homes in the Directory!!!

  • White mailboxes

  • Sandwich board signs at each RBW entrance

Activities committee
Activities Committee

  • THANK YOU for a very FUN and SUCCESSFUL 5th Annual RBW HOA Spring Fling, held May 18th at the Tot Lot and Play Area off of River Oaks Drive in RBW Section II

    • Amy Nolasco for planning and making it all happen

    • Jenni & Tom Aprahamian for hosting the party in the backyard shade of their beautiful home

    • Tom Aprahamian & Owen Nolasco for working the grill

    • Mike Morgan for arranging the annual visit from Sterling Volunteer Fire Department (SVFD) heroes, and “Tower 611”

    • Everyone who helped with set-up, name tags and Sharpies, grills, tables, chairs, food, drinks, clean-up, etc.

    • And THANK YOU to everyone for attending and bringing side dishes and desserts!

Activities committee cont d
Activities Committee cont’d

  • Community Garage Sale

    • THANK YOU Jina Ames for organizing the 5th Annual RBW HOA Community Garage Sale, held October 18th

  • Halloween Get-Together

    • THANK YOU to the Landry Family for hosting the 2nd Annual RBW HOA Halloween Get-Together. The food and drinks were great, and it was fun to see all the Halloween costumes. If you were unable to attend, please join us next year.

  • Activities Committee Meeting

    • Discuss how to gain more leadership and participation, build community, etc.

    • Plan activities & events

      • In or near River Bank Woods

      • Leverage Loudoun County activities and events

    • Help Wanted!

Architectural review committee arc
Architectural Review Committee (ARC)

  • Architectural Modification Request Application (AMRA) review and approval process - and process for Architectural/Covenants violations

    • Thank you:

      • Laura Poole, Community Manager, LMA

      • Jina Ames, Director

      • SamerBeidas, Treasurer

      • Amy Nolasco, Secretary

  • Architectural Standards

    • Thank you:

      • Amy Nolasco, Secretary

  • Monthly ARC Walkthrough of RBW Sections I & II

Arc cont d
ARC cont’d

The River Bank Woods HOA Covenants / Bylaws / Rules & Regulations require an application and approval process for exterior home improvements, and the approval becomes part of the unit file that Loudoun Management Associates keeps for each home in River Bank Woods.

Modifications/enhancements must be on file when you sell your home.  This has been the process even when Toll Brothers was the declarant-controlled Board of Directors.  The following is posted on the home page and “Docs & Forms” page, and it has been in most River Bank Woods newsletters.

"Catch Up and Plan Ahead"

Please "Catch Up and Plan Ahead" for exterior home improvements.

Please use the Architectural Standards

to complete an

Architectural Modification Request Application (AMRA)

Anyone wishing to add or make changes to their property such as landscaping, decks, patios, storm doors, etc. must, along with obtaining all necessary permits, submit an AMRA prior to beginning any construction.

  • Applications are available via download at under “Documents”

  • Please submit completed applications to RBW HOA c/o Loudoun Management Associates (LMA) P.O. Box 2070 Purcellville, VA 20134 or e-mail to

  • NOTE:  If you have made such improvements without getting an AMRA approved, please take this opportunity to seek approval.  Please catch up and, going forward, plan ahead.

Neighborhood watch committee
Neighborhood Watch Committee

  • THANK YOUJina Ames

  • Signs

  • Meetings

  • Block Captains

    • WANTED!: BLOCK CAPTAINS; to volunteer, please contact Jina Ames at

  • Patrols

    • Informal  Formal patrol schedule

    • Backpacks

  • Crime Report

    • From our assigned Deputy, Loudoun County Sheriff’s Office (LCSO), Crime Prevention Unit

  • Alerts

    • From LCSO; from Loudoun County Public Information Office (PIO)  and RBW e-mail distribution list

  • Specific RBW safety & security issues/concerns

    • It is best to keep your vehicles in your garage, and your garage doors closed!

  • If you have questions regarding the River Bank Woods Neighborhood Watch Committee, please contact Jina Ames at

Contracts community services
Contracts / Community Services

  • Management Company: Loudoun Management Associates (LMA)

    • RBW HOA-LMA contract renewed for 3 years

    • Laura Poole, Community Manager

  • Landscaping & Maintenance: J.D. Lawn Services, Inc.

  • Trash & Recycling: AAA Trash & Recycling

    • Please do not put your trash or recycling bin at the curb until 6 p.m. the evening before pick-up day

    • Please secure loose items

    • Please remember that trash and recycling bins should not be in front of your house except on pick-up day! Please keep them garaged and out-of-site. Help keep our neighborhood looking great!

  • Insurance: Nationwide

  • Attorney on retainer: Todd Sinkins of Rees Broome, PC; to assist the RBW HOA BoD with the following, and as necessary:

    • Review of bylaws, rules & regulations, guidelines/standards, forms, documents, processes, policies & procedures

    • Architectural/Covenants violations

  • Snow Removal: Virginia Department of Transportation (VDOT)

    • VDOT is responsible for all snow removal from our streets

    • RBWers need to shovel all sidewalks

River bank woods
River Bank Woods

  • 2008 Actual vs. Budget Comparison

  • Accounts & Investments

  • Audit and Tax Services

    • Goldklang, Cavanaugh & Associates, P.C.

River bank woods cont d
River Bank Woods cont’d

  • 2009 Annual Budget

    • 2009 quarterly dues have increased from $180 to $192. This increase in dues reflects changes in operational costs for the Association. The full budget is available for your review, but the most significant changes are as follows:

    • Increases in costs

      • Audit and Tax Preparation- Due to legislative changes, auditing requirements have become more strict and increased the cost of preparing the annual audit

      • Management Contract- Contract cost increased by 3%

      • Postage- The Association pays for postage for all invoice, covenants and communications mailings. The 2009 cost is based on 2008 actual costs

      • Tree Services- The Association did not budget for tree services in 2008, but found there was a need for contract work.

      • Grounds Contract- Fuel, materials (fertilizer and chemicals) and labor cost increases has driven the contract cost up by 7%. The Board has negotiated to hold this cost for a 2 year period and eliminate any variable increases due to fuel costs.

      • Trash Removal- Due to fuel charges and increased landfill fees (County levied), the 2008 budgeted expense was exceeded. The Board has negotiated the elimination of fuel surcharges for the last quarter of 2008 and for 2009, but we are anticipating that the County will increase landfill fees again in 2009, by as much as 9%.

      • Insurance- Due to legislative changes affecting management of community associations, additional insurance (Fidelity Bond) is now required, causing a small increase in insurance premium costs.

    • Cost Savings

      • Legal Fees- The Association has not required much legal counsel over 2007-2008 and therefore the Board has reduced this budgeted expense.

      • Admin/Office Expenses- All administrative charges associated with late payments will now be assessed to the homeowner, rather than the Association. This represents as cost savings in this line item.

      • Reserve Contribution- Good investment returns and a reduction in the need for capital expenditures outlined in the 2005 Reserve Study have given the Association a surplus in Reserves, eliminating the need for any contribution in 2009.

River bank woods cont d1
River Bank Woods cont’d


  • Quarterly schedule for HOA dues

  • Quarterly invoices instead of coupon books.

  • 2009 increase from $180 to $192/quarter

  • Due on the 1st and by the 10th

  • HOA dues payments should be mailed to:

    River Bank Woods HOA

    P.O. Box 64412

    Phoenix, Arizona 85082-4412

River bank woods updates
River Bank Woods Updates

  • Loudoun County Sanitation Authority (LCSA) 

  • Loudoun County Board of Supervisors lifted mandatory water restrictions

  • Loudoun County clean-up and maintenance of the RBW Storm Water Management Pond (SWMP)

  • Tree Save Areas

  • Brockman Farm Lane

    • THANK YOU Jay Wells for the digital photo presentation for Susan Buckley, Vice Chairman, Loudoun County Board of Supervisors / Supervisor, Sugarland Run District, who attended our Summer RBW HOA meeting to discuss the Brockman Farm Lane issue. Supervisor Buckley is working with the county and the county attorney’s office toward a resolution. The road is currently a county road and is the responsibility of VDOT and cannot be chained off as it’s a public road. However, if the road was abandoned by the county, it could be chained or blocked off which would prevent a lot of traffic, dumping, loitering, etc. This is the current resolution she is seeking.

Updates cont d
Updates cont’d

  • River Bank Trail (sidewalk)


    • Safety: Walkers, runners, and bikers are currently in great danger of getting struck by vehicles traveling along River Bank Street.

    • Pedestrian and bicycle facilities: “River Bank Trail” – Approximately one-third (1/3) mile of pedestrian and bicycle trail (consisting of concrete sidewalk since it would be in the VDOT right-of-way (ROW) along River Bank Street (Rte 2270) to safely connect Rivercrest HOA (385), River Bank Woods HOA (78 homes), and Lowes Point HOA (36 homes) to the existing “Algonkian Trail” sidewalk/trail system along Algonkian Parkway (Rte 1582).


    • We did not receive full or partial funding from the Federal/VDOT SAFETEA-LU grant program ;-(

    • Our request for Loudoun County to use developer proffers as the funding source for a sidewalk along River Bank Street ("River Bank Trail (sidewalk)"; a need, not a want, for safety) has passed the Loudoun County Transportation/Land Use Committee, and has been approved for Public Hearing by the Loudoun County Board of Supervisors.  The Public Hearing is scheduled for Monday, February 9th in the evening; they will provide an approximate time slot as the date approaches.  We ask that all RBWers sign a petition in support of this effort.  We also ask that as many RBWers as possible attend the Public Hearing to speak and/or show support.  NOTE:  Rivercrest HOA and Lowes Point HOA are also doing a petition and will attend the Public Hearing to speak and/or show support.

Updates cont d1
Updates cont’d

  • 2008 Great Falls Chase HOA swimming pool memberships for max 50 River Bank Woods households

  • We anticipate that our arrangement will continue for summer of 2009

  • 2008 Rivercrest HOA swimming pool memberships (max 10 outside memberships; i.e., not exclusive to RBW) and Rivercrest Riptide swim team

  • We anticipate that our arrangement will continue for summer of 2009

  • Sex Offender Registry Information Session

  • Held in April at Cascades Library

  • Attendees:

    • Susan Buckley, Supervisor, Sugarland Run District, Loudoun County Board of Supervisors

    • Jim Plowman, Commonwealth's Attorney, Loudoun County

    • Virginia State Police representative re: Virginia Sex Offender Registry

    • Loudoun County Sheriff's Office representative re: Community Policing and Neighborhood Watch Program

    • River Bank Woods HOA, Rivercrest HOA, and Lowes Point HOA homeowners and residents

Updates cont d2
Updates cont’d

  • Loudoun County Potomac/Sterling Community Outreach Process

  • Process, deliverables (reports and recommendations), and status available at


    • and


  • Susan Buckley is organizing a Sugarland Run District HOA Forum for this Spring

  • THANK YOU Teresa Bettac

  • Teresa & John Bettac moved into their new home in Ohio. The RBW HOA BoD would like to extend a THANK YOU to Teresa for all the work she has done the last several years for the community. Teresa has served as the RBW HOA BoD Secretary, on the Communications Committee as writer/director/producer of the RBW Newsletter, on the Activities Committee, and on Architectural Review Committee (ARC).

State of the river bank woods hoa

Goals for 2009

  • Continued management & leadership and communication

    • Finance, Budget, Accounting

    • Contracts / Community Services

    • Action Items / Hot Topics / Issues / Concerns / Special Projects

    • Communications Committee

    • Activities Committee

    • Architectural Review Committee (ARC) / Architectural Standards

    • Neighborhood Watch Committee

  • In order to:

    • Provide community services

    • Maintain/enhance property values

    • Build community


  • The State of the RBW HOA is STRONG

  • We would like to build community through the:

    • Communications Committee

    • Activities Committee

    • Neighborhood Watch Committee / Block Captains

      to make the RBW HOA STRONGER