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Session #45. Integrated Postsecondary Education Data System (IPEDS) Jan Plotczyk, NCES. Agenda. IPEDS data collection 2007-08 collection schedule 2007-08 changes 2008-09 and beyond Keyholder responsibilities Reporting compliance IPEDS training IPEDS data use tools

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Session #45

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    1. Session #45 Integrated Postsecondary Education Data System (IPEDS) Jan Plotczyk, NCES

    2. Agenda IPEDS data collection 2007-08 collection schedule 2007-08 changes 2008-09 and beyond Keyholder responsibilities Reporting compliance IPEDS training IPEDS data use tools New College Navigator!!! New website Data Feedback Report & Executive Peer Tool Peer Analysis System

    3. Acronyms Used KH = Keyholder SRK = Student Right-to-Know OMB = Office of Management & Budget TRP = Technical Review Panel HEA = Higher Education Act PPA = Program Participation Agreement FSA = Office of Federal Student Aid AIR = Association for Institutional Research

    4. IPEDS Survey Components Institutional Characteristics (IC) Completions (C) 12-Month Enrollment (E12) Human Resources (HR) Fall Enrollment (EF) Graduation Rates (GRS) Student Financial Aid (SFA) Finance (F)

    5. IPEDS Data Tools COOL – College Opportunities Online Locator ExPT – Executive Peer Tool DFR – Data Feedback Report PAS – Peer Analysis System DCT – Dataset Cutting Tool DAS – Data Analysis System

    6. IPEDS Data Collection

    7. Collection schedule2007-08

    8. Registration X X X

    9. Fall Collection

    10. Winter Collection

    11. Spring Collection

    12. Followup schedule Email to KH (collection open) Open Letter to CEO (no registered KH) Close – 4wks Email to KH (no data) Close – 4wks Phone to CEO (no registered KH) Close – 3wks Phone to CEO/KH (no data) Close – 2wks Email to KH (no data, not locked) Close – 2wks Email to KH (no data, not locked) Close – 1wk

    13. Changes for 2007-08

    14. Changes for 2007-08 See following screens for information about which changes are mandatory for 2007-08 No race/ethnicity changes for 2007-08

    15. Institutional Characteristics Institutional identification: Collect website addresses for admissions and financial aid offices, instead of phone numbers Add question: Does your institution have an online application? If yes, provide URL. Link will be added to COOL website

    16. Enrollment 12-month Unduplicated Count and Instructional Activity (old Parts E & F) Remove from Enrollment survey collected in winter & spring Create new component (E12) to collect these data in the fall No changes to data collected, only to collection in which they appear Mandatory in 2007-08

    17. Enrollment Part G, Retention Rates Rather than collect only the rates for full-time and part-time students, collect the numerator and denominator and have the system calculate the rates (now Part E) Mandatory in 2007-08

    18. Graduation Rates Sections V and VI, athletically related student aid Eliminate these sections from IPEDS GRS Institutions will no longer be required to report these data to IPEDS, but will still be required to disclose these data, per SRK Add item to report URL used for disclosure

    19. 2008-09 and beyond

    20. Race/ethnicity!!!

    21. Race/ethnicity Final guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education Published in Federal Register 10/19/07 For implementing 1997 OMB standards

    22. Institutions notified • This Week in IPEDS, wk of 10/22 • Newsflash • Posted on website • • Newsroom, Announcements & Alerts • WEBINAR:

    23. Race/ethnicity – some history Proposed Dept of ED guidance posted in Federal Register 8/7/06 Public comment period ended 9/21/06 Final guidance includes discussion of comments received

    24. Final Guidance • Calls for implementation no by Fall 2010, in order to report data for the 2010-11 academic year • Covers 2 separate issues: • Collection of R/E data by institutions • Reporting of aggregate data to US Dept of ED

    25. Collection by institutions • Two-question format REQUIRED: • Is respondent Hispanic/Latino? • Respondent selects one or more races: • American Indian or Alaska Native • Asian • Black or African American • Native Hawaiian or Other Pacific Islander • White

    26. Additionally… • Standards call for self-identification of race/ethnicity • If missing, ensure that respondent is refusing rather than overlooking • Dept of ED encourages institutions to allow current students and staff to re-identify their race and ethnicity

    27. Nonresident aliens Race/ethnicity unknown Hispanics of any race For non-Hispanics only: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White 2 or more races Reporting aggregate data – 9 categories

    28. R/E Technical Review Panel • IPEDS R/E TRP held last fall to discuss implementation issues, such as: • If students are no longer at the institution, how to report? (C, GRS) • If data are collected in 2 formats for several years, how to release?

    29. Proposed implementation • 2008-09 and 2009-10 • Optional years • 2010-11 • Mandatory year for EF, HR • 3rd optional year for C, E12, GRS • 2011-12 • Mandatory for all components

    30. 5+7+2 Format • Will be used in data collection system in optional years • 5 = current categories • 7 = new categories • 2 = Nonresident alien, R/E unknown • Institutions have option to report • All individuals using current categories • All individuals using new categories • Mixed reporting

    31. Proposed timeline

    32. Data Release • College Navigator • Show only selected R/E categories for comparability • PAS • Navigator categories • Raw data + flag

    33. Data Release • DFR and ExPT • New categories when available • Navigator categories during mixed years • DAS and First Look pubs • Navigator categories

    34. Questions for institutions • Categories needed for collection • Aggregation for reporting to IPEDS • Data storage, file maintenance, updating • Re-surveying • Mapping or bridging

    35. HEA Reauthorization

    36. HEA Reauthorization Senate passed its version in July (S1642) House Republicans introduced a bill 10/4/07 (HR3746), but House has also passed bill to extend current HEA through 4/30/08 Possible (but unlikely) that reauthorization will happen this year When it happens, likely to have impact on IPEDS

    37. S1642 • Bans federal unit record system • But calls for state pilot programs for unit record systems in up to 5 states • Calls for development of • Higher Education Price Index • U-CAN • Template for voluntary sharing of accountability info by institutions in consumer-friendly way • Net Price Calculator

    38. S1642 • Calls for enhancements to COOL website • “so that it better meets the needs of students, families, and consumers for accurate and appropriate information on institutions of higher education”

    39. HR3476 • Prohibits federal unit record system • Includes affordability reports for institutions whose tuition increases more than twice CPI over three year interval (version of College Affordability Index formerly introduced)

    40. HR3476 • Calls for redesign of COOL • New data/additions to COOL: • Instructional expenditures per FTE • Faculty-to-student ratios • Transfer rates for 2-year institutions • Net tuition price of the institution for the 3 most recent academic years; change in net tuition, sticker price, and CPI

    41. HR3476 • New data/additions to COOL -- continued: • Link to the institution’s website with information of interest to students including mission, accreditation, student services (including services for students with disabilities), transfer of credit policies and, if appropriate, placement rates and other measures of success in preparing students for entry into or advancement in the workforce

    42. XML Upload

    43. Still working with PESC… • On XML upload formats for IPEDS reporting • If ready during 2007-08 data collection we’ll release them then • Else, should have them for 2008-09 data collection

    44. Keyholder responsibilities

    45. Keyholder Responsibilities • Register, and keep contact information current • Receive all email messages from ED

    46. Keyholder Responsibilities • Coordinate all aspects of data submission at the institution level • Make sure all data are entered (step 1) • Make sure all surveys are edited and clean (step 2) • Lock the data for all surveys before the collection close date (step 3)

    47. Contact the Help Desk if… • You have ANY questions • You haven’t received your UserID and password • You think your list of applicable surveys is not correct • You think a survey status is not correct

    48. Contact the Help Desk if… • You have problems entering data • You have problems resolving edit failures • You have problems locking your data • You have questions concerning ANY follow-up email you receive

    49. Reporting Compliance

    50. Mandatory reporting of IPEDS Reporting IPEDS is mandatory for all institutions with PPA with US Dept of ED for Title IV federal student financial aid