Managing Multiple Priorities

1. Managing Multiple Priorities Heather Brierley

2. Reasons for Poor Time Management • Poor job description • Personal disorganisation • Organisational/Life issues

3. What am I FOR? F Fundamental O Outcome R Requirement Achieve, Mark Butcher

5. Structuring Your Day • Diaries • Review Plans • Multi-task • High Energy Times • Hidden Hour

6. Impacts of Procrastination • Distress from delay • Missed opportunities • Last minute anxiety • Guilt • Damage to reputation • Missed deadlines • Sub-standard work

7. Why Procrastinate? • Reaction to threat • Fear of Failure – need to be perfect • Inner critic • Short term gain – reduce tension, fun • Logic based on past experience • Fear of failure > Procrastination > Self-Criticism > Anxiety > Loss of confidence > Fear of Failure

8. Tips to overcome procrastination • Everything so far • Self impose deadlines • Produce don’t procrastinate • Think about starting tasks • Bite size • Time for leisure

9. Turn Procrastination into Action • Often changing our ‘inner voice’ and our ‘self-talk’ is the first step to changing our thoughts, feelings and behaviours. Here are some phrases as example: • Think about some of the messages you give yourself when you think about the tasks you need to complete and identify other procrastination messages and how you can turn them into positive statements to promote action.

10. COMMUNICATE

11. Useful Resources • Achieve! Personal Effectiveness in the Not-for-Profit Sector, Mark Butcher, 2003 The above can be purchased online at www.dsc.org.uk/publications • The 7 Habits of Highly Effective People, Steven R. Covey

12. Special Offer – Today Only Achieve! Personal Effectiveness in the Not-for Profit Sector Mark Butcher Usual Cost: £16.95 + £2.75 post and packaging Today’s Cost: ONLY £16.95

13. Thank you Heather Brierley Training Consultant hbrierley@dsc.org.uk 0207 391 4857 www.dsc.org.uk