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IFTA E- Filing and E-Paying Mandates by Jurisdictional Law

IFTA E- Filing and E-Paying Mandates by Jurisdictional Law. Presented by: Carolyn Evanston – Indiana IDOR. Why E-File and/or E-Pay IFTA Examples of IFTA E-Mandate by Law Indiana’s Pre-Implementation Experience Indiana’s Post-Implementation Experience. Why E-File and/or E-Pay IFTA.

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IFTA E- Filing and E-Paying Mandates by Jurisdictional Law

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  1. IFTAE- Filing and E-Paying Mandates by Jurisdictional Law Presented by: Carolyn Evanston – Indiana IDOR

  2. Why E-File and/or E-Pay IFTA • Examples of IFTA E-Mandate by Law • Indiana’s Pre-Implementation Experience • Indiana’s Post-Implementation Experience

  3. Why E-File and/or E-Pay IFTA • Customer Service • More Timely Processing/Submission • Better Data • Less data entry staff more analyst staff • Lower costs of mailing • Reduced NSF Checks

  4. Examples of E-Mandate by Law • Alabama • March 2009 notified IFTA Carriers of • E-File Mandate after voluntary implementation since 2005 • Plus E-Pay Mandate for Carriers owing more than $750 • North Carolina • March 2010 notified IFTA Carriers of: • E-File Mandate in a graduated implementation based upon decal numbers issued • Included provision for exemption

  5. Examples of E-Mandate by Law • Indiana • January 2012 notified IFTA Carriers of: • E-File Mandate in a controlled user group implementation per quarter • Included Renewals and ability to revoke license if non-compliant with E-mandate • Plus E-Pay Mandate - no dollar limit • New York • January 2012 notified entities of IFTA WEB file requirements: • Prepare own returns using computer(w/out Preparer Assistance), access to broadband internet • Included Non-Electronic Filing Compliance Penalties in addition to FTP/FTF

  6. Examples of E-Mandate by Law • Illinois • August 2012 notified IFTA Carriers of: • E-File and E-Pay requirements for 2013 renewals • E-Filed and E-Pay requirements for quarterly returns starting 1Q2013 • Others???

  7. Indiana’s Story Pre-Implementation • Create an online system • Poll Carriers as to usability features • Research other jurisdictions E-File and E-Pay Laws • Meet with Motor Carrier Association’s INTRA and Interstate • Determine cost savings and financial justifications for Policy Tax Law Change • Develop PR Campaign and Implementation Schedule

  8. Indiana’s StoryPost Implementation • How did E-File & E-Pay Mandate go over with the Motor Carriers? • Terrific • Savvy internet users were thrilled with simplicity, payment options, and convenience • Service Bureau Providers were ecstatic • Good • Average internet users accepted e-File/e-Pay mandate • Most were pleasantly surprised by other user features additional decal requests, filed copy and license card re-prints, online renewals

  9. Indiana’s StoryPost Implementation • Not so good • Non-savvy computer users – contacted legislators • Tax Protestors/Government Protesters – contacted legislators • Paper returns were being marked up from old copies with old rates as all forms mailing had been suspended • Issues with Alternative Browsers became obvious and significant • Payment Type Usage Fees and comparative payment engines within IDOR were identified as negative issues

  10. E-Mandate Points to ponder: • What will your E-File Mandate require Carriers to submit electronically? • What types of E-Payments are available and utilized (mandated)? • Does your electronic (online) system have the validations and load capacity? • What mechanisms of enforcement will be utilized (needed) for E-Mandate compliance? • Will an exemption to the E-Mandates be allowed?

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