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CriMNet – A Case Study in Criminal Justice Integration. History, Mistakes, Progress and Lessons Learned. Presentation Outline. Early Integration Efforts in Minnesota Recognizing the Gaps Gaining Policymaker Buy-in Going Off-track Regrouping and Moving Ahead What’s Next?.

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CriMNet – A Case Study in Criminal Justice Integration

History, Mistakes, Progress and Lessons Learned


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Presentation Outline

  • Early Integration Efforts in Minnesota

  • Recognizing the Gaps

  • Gaining Policymaker Buy-in

  • Going Off-track

  • Regrouping and Moving Ahead

  • What’s Next?


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Early Integration Efforts in Minnesota

  • Issues initially raised surrounding criminal history records and notification of domestic abuse orders for protection

    • Justice agency personnel were unaware of “big picture” issues

    • Changes in business practices were necessary

  • Importance of “enterprise” view became apparent

    • Need for technical and data sharing standards

    • Understanding that multiple technologies existed

    • Recognizing enterprise-wide business process changes


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Early Integration Efforts in Minnesota

  • Legislature creates two governing bodies to oversee policy related to criminal and juvenile justice information (1992!!)

    • Policy Group

      • Initially four executive and judicial branch members

      • Now 10 members

    • Task Force

      • Larger group, representing criminal justice interests, the public, policymakers


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1996 - 2000: Tragic Cases/Crime Rates

  • Minneapolis was coined “Murderopolis” in 1996, where there was a record set for homicides

  • Wide media attention drawn as a result of tragic murder cases that illustrated information sharing issues (Katie Poirier, Cally Jo Larson)

  • Interest from private sector

    • HEALS – community and corporate leaders

    • $1 million for larger county integration planning

    • Support from Target Corporation, Minnesota Business Partnership


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Public Expectations/Perceptions

  • Even back in the late 1990s, the public expected key pieces of information to be available to criminal justice agencies through technology.

  • Today’s crime-themed television shows have only increased public expectations for the use of technology by criminal justice.


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What the Public Thinks We Have

criMNet

SEX

OFFENDER:

YES

WEAPONS

PROHIBITED

NAME:

DOB:

Jon Lee Beasley

12/8/52

WARRANTS

Dakota County Felony 1/1/99

Hennepin County Misdemeanor 2/5/99

Carver County Gross Msdr 5/5/99

MISDEMEANORS

Domestic Assault 3/3/97

Assault 2/15/94

DWI 7/4/93

DWI 9/15/92

PRE-TRIAL

RELEASE

Ramsey 11/99

Hennepin 6/99

Dakota 5/99

FELONY

CONVICTION RECORD

Crim Sex Conduct 1 12/98

Assault with Weapon 3/96

Burglary Occupied 6/94

PROBATION &

DETENTION

Hennepin

Scott

Dakota

JUVENILE

FELONY

RECORD

YES

DomesticRestraining Orders: Y


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What We Had in 1999

All Paper and Mailed to BCA – 3 months to learn identity

criMNet

SEX

OFFENDER:

YES

WEAPONS

PROHIBITED

NAME:

DOB:

Jon Lee Beasley

12/8/52

WARRANTS

Dakota County Felony 1/1/99

Hennepin County Misdemeanor 2/5/99

Carver County Gross Msdr 5/5/99

MISDEMEANORS

Domestic Assault 3/3/97

Assault 2/15/94

DWI 7/4/93

DWI 9/15/92

PRE-TRIAL

RELEASE

Ramsey 11/99

Hennepin 6/99

Dakota 5/99

FELONY

CONVICTION RECORD

Crim Sex Conduct 1 12/98

Assault with Weapon 3/96

Burglary Occupied 6/94

PROBATION &

DETENTION

Hennepin

Scott

Dakota

JUVENILE

FELONY

RECORD

YES

“Suspense” Conviction Records Not Visible to Criminal Justice Agencies

DomesticRestraining Orders: Y


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Recognizing/Filling Gaps

  • Key examples showed significant gaps in the information available

    • Suspense

    • No electronic fingerprint capture

  • Lack of technology infrastructure to collect and deliver information electronically

  • These issues became the initial focus for Minnesota efforts

  • Work began to help policymakers understand issues and needs


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Aliases

Kerry Dean Geller

Keith Allen Brummer

Bob Stevenson

Robert Mark Geller

James Heidelberg

Richard Lee Olson

Bob Geller

Robert James Stevenson

Eric Allen Johnson

Kerry Dean StevensonDate of Birth: 04/29/58

Alias Dates of Birth:

• 03/29/55 •05/11/58

•01/24/61 •05/05/55 •04/29/55 •03/27/48 •04/24/54


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Year

Convicted of:

County

Status:

Crt file #

1983

Indecent Conduct

Hennepin

CCH

CAG# 83080022

1984

DWI

Hennepin

CCH

1535155

1985

Indecent Conduct

Anoka

Not in CCH

K1-85-1172

1986

Indecent Conduct

Hennepin

CCH

CAG# 86109522

1986

Indecent Conduct

Ramsey

Suspense

Pre-TCIS?

1986

DWI

Hennepin

Suspense

CAG#

86121271

1987

Indecent conduct

Anoka

Suspense

KX-87-7525

1987

Indecent conduct

Anoka

Suspense

K9-87-7967

1988

Indecent Exposure

Hennepin

CCH

CAG#

87151375

1989

Indecent Exposure

Hennepin

CCH

89056658

1989

Gross Misd DWI

Pine

Suspense

K8-89-534

1991

Agg Viol – DL Susp

Hennepin

CCH

91040704

1992

Indecent Conduct

Anoka

Suspense

K8-92-8512

1993

Indecent Conduct

Ramsey

Suspense

KX-93-759

1993

Indecent Conduct

Ramsey

Suspense

K6-93-757

1993

Indecent Exposure

Hennepin

Suspense

CAG # 93022196

1993

Escape from custody

Hennepin

Suspense

CAG#

93511838

1994

Theft by check

Ramsey

Not in CCH

K7-94-82

1997

Crim Sex Conduct 5th

Ramsey

Suspense

K2-97-2658

1998

Crim Sex Conduct 5th

Hennepin

Suspense

CAG#

97208852

2000

Crim Sex Conduct 5th

Anoka

Found Guilty – Sentencing scheduled

KX-00-6209

Total Offenses: 21

On State Criminal History Data Base: 6


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2000-01 - Gaining Policymaker Buy-in

  • Legislature appropriates funding ($40 million in 2000-01) for system improvement to fill existing gaps

    • Electronic fingerprint capture (livescan devices), arrest/booking photo database, predatory offender database, statewide probation/detention/release database, initial funding for new court records system, and additional local grant funding.

  • State-level Program Office (CriMNet) created to assist with these efforts


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2002- CriMNet Program Goes Off Track

  • Exclusive focus on building technology (building a thing - “backbone) with little stakeholder involvement or input

  • No strategic plan – no plan of any kind

  • Oversimplification and over-promised results and time to deliver

  • Limited understanding or interest in criminal justice business practice issues or needs

Result: Destined for failure yet very high expectations of stakeholders and the public


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More Challenges!

  • Legislative audit criticizes program, but is generally supportive of vision/mission

    • Suggests stronger controls on program goals, outcomes, budget accountability

    • Suggests specific communications plan and stakeholder input/involvement

  • State law enforcement database with insufficient data policy and security experiences an access breach, resulting in legislative scrutiny and eventual shutdown


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Regrouping and Moving Ahead

  • 2003-2004

    • New CriMNet Program leadership

    • Program shifts to focus on business needs and stakeholder involvement – emphasizing collaboration

    • Comprehensive strategic plan created, vetted with stakeholders, and adopted

    • Strong project and program management andcontrols put in place


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Regrouping and Moving Ahead

  • 2005-2006

    • CriMNet Program hires permanent long-term staff

    • Progress made toward developing process, data, and technical standards

    • Framework document details future vision for integration (collaborative effort of Task Force, Policy Group and Program Office)


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Integration Activities - Progress

  • Policy Analysis (background checks/expungements)

  • Standards – process, data and technical, and, data policy (development and vetting)

  • Security Architecture Plan

  • New statewide law enforcement Incident database

  • Identification Roadmap (biometric-linked index)

  • Direct Assistance to Local Agencies

  • Court Information System (MNCIS) Rollout (continued)

  • Statewide Supervision System (upgraded)

  • Integrated Search Service

  • MN Criminal Justice Statute Service


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What We Had in 1999

criMNet

SEX

OFFENDER:

YES

WEAPONS

PROHIBITED

NAME:

DOB:

Jon Lee Beasley

12/8/52

All Paper and Mailed to BCA – 3 months to learn identity

WARRANTS

Dakota County Felony 1/1/99

Hennepin County Misdemeanor 2/5/99

Carver County Gross Msdr 5/5/99

MISDEMEANORS

Domestic Assault 3/3/97

Assault 2/15/94

DWI 7/4/93

DWI 9/15/92

PRE-TRIAL

RELEASE

Ramsey 11/99

Hennepin 6/99

Dakota 5/99

FELONY

CONVICTION RECORD

Crim Sex Conduct 1 12/98

Assault with Weapon 3/96

Burglary Occupied 6/94

PROBATION &

DETENTION

Hennepin

Scott

Dakota

JUVENILE

FELONY

RECORD

YES

DomesticRestraining Orders: Y

Suspense Records Not Visible to Criminal Justice Agencies


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What We Have Today

All electronically Captured and sent to BCA – identity returned in hours, soon to be in minutes

criMNet

SEX

OFFENDER:

YES

WEAPONS

PROHIBITED

NAME:

DOB:

Jon Lee Beasley

12/8/52

WARRANTS

Dakota County Felony 1/1/99

Hennepin County Misdemeanor 2/5/99

Carver County Gross Msdr 5/5/99

MISDEMEANORS

Domestic Assault 3/3/97

Assault 2/15/99

Viol Retrain’g Order 7/4/98

DWI 9/15/02

PRE-TRIAL

RELEASE

Ramsey 11/03

Hennepin 6/02

Dakota 5/04

FELONY

CONVICTION RECORD

Crim Sex Conduct 1 12/98

Assault with Weapon 3/96

Burglary Occupied 6/94

PROBATION &

DETENTION

Hennepin

Scott

Dakota

JUVENILE

FELONY

RECORD

YES

DomesticRestraining Orders: Y

Suspense Records Visible to Criminal Justice Agencies


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Lessons Learned Along the Way

  • Most of the challenges were completely uncharted territory

    • Strategic planning/mission development with involvement of all aspects of criminal justice at the state and local level

    • Creation of a comprehensive communications plan for this effort, intended to solicit feedback from and involvement of criminal justice constituent groups

    • Providing the proper policy foundation – particularly with data practices (PIA)


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Lessons Learned Along the Way

  • Creating a statewide vision for filling information gaps and for integration across the criminal justice enterprise

  • Creating a process for establishing standards

  • Reaching out to vendors to communicate the future vision/ongoing projects/needs of users

  • Working within the established governance structure in a way that is effective and meaningful - transparency


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Lessons Learned Along the Way

  • Keeping policymakers and constituent groups engaged through a long-term, ongoing effort especially after set backs

  • Understanding situations will change – allowing for flexibility as efforts move ahead

  • Learning to assess when something isn’t within the scope of your program and how to prioritize goals and expectations


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Creating the Framework for Integration

  • Began with priorities discussion in the Task Force and with their constituents

  • Strengthened with work of Program Office in assessing needs defined by users and confirming those through Task Force; and, with comprehensive portfolio planning and project management

  • Affirmed by Policy Group as the high-level “end state vision” moving forward for Minnesota criminal justice enterprise integration


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The Enterprise View

DELIVERY

ENABLING

ACHIEVE THE VISION

Actual information systems

that provide data to justice

agency practitioners

ACHIEVE THE VISION

Facilitates the

delivery of data

but is not usually

tangible (unless

not done!)

POLICY

Foundation for all activities

STRATEGIES


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Fitting Projects into the Framework

Integrated Search Services

CIBRS

New AFIS

S3

MNCIS

NEIS

nCCH

eCharging

ENABLING

DELIVERY

  • Blueprint

    • Business Improvement

    • And Stds

    • Technical Stds

    • Security Arch Stds

  • Direct Assistance to -

  • local agencies

  • Grants

  • Vendor Outreach

POLICY

Data Policy - Chap 13 Privacy Impact Assessment

Background Checks Expungement

Fingerprinting Reqs Security Policy

M.S.299C.65 Criminal History Definition


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Keeping Constituents Engaged

  • Task Force provides venue for constituent groups to provide feedback

  • Program Office reaches out to local agencies to provide feedback and communicate progress

  • State must provide context to progress/expenditures to create better understanding of the issues/needs


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Creating the Context

  • The total annual cost of justice and public safety in MN (2004)*

    • Cities under 2500 $59,100,000

    • Cities over 2500 $832,600,000

    • Counties $710,300,000

    • State$715,700,000

    • TOTAL $2,317,700,000

      • This excludes some capital investment, federal funds and other grants

*Source: “Summary Budget Information for Minnesota Cities; 2004 Budget Data Together with

2003 Revised Budget Data”, and “2003 and 2004 County Budget Summary”, Office of the State

Auditor for cities and counties, rounded to nearest $100,000 .


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What’s Next?

  • Implementing the Framework – priorities identified by the Task Force and affirmed by the Policy Group

  • Consolidating information in a way that’s more helpful to users

  • Linking more information back to the individual – eventually to a biometric (fingerprint)

  • Delivering information based on the users role and the event (officer in squad car, judge at arraignment), with appropriate security


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CriMNet’s Role

  • Focusing on the Enterprise

  • Recommending core investments for greatest benefit to the state as a whole

  • Helping maintain project momentum and interest of policymakers and constituents

  • Providing resources to help local agencies engage in enterprise initiatives and be involved


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dale.good@state.mn.us

deb.kerschner@state.mn.us

General Program Info at:

www.crimnet.state.mn.us

Integration Repository at:

www.crimnet.state.mn.us/cjir