The GIL Universal Catalog Structure and Searching

1. The GIL Universal CatalogStructure and Searching GUGM - 21 May 2003 Bill Clayton – University of Georgia Phil Williams – University System of Georgia

2. The GIL Universal Catalog – Structure and Searching Status of the Universal Catalog: • Currently running Voyager 2001.1 • Upgrade to Voyager 2001.2 being done by Endeavor • Patches for Voyager 2001.2: • Repair “exclude” location problems for exporting records to the UC. • Create 020X De-duping Rule for the 020|a (ISBN) • Create 035|a check script for PreBulk process: • Delete all numeric only 035|a tags - 123456 • Delete all non-numeric only 035|a tags - (OCoLC) • After Voyager 2001.2 and associated patches are installed for the UC: • Endeavor will load 4 selected libraries to test patches • Following acceptance of the patches by USG, the UC database will be reloaded for all 35 libraries. GIL Users Group Meeting - 2003

3. The GIL Universal Catalog – Structure and Searching Bibliographic Record: • One bibliographic for each unique record • Records are added/updated/deleted based upon the update schedule • Bibliographic Hierarchy determines which record is used • Record type (008 tag) • Institutional survey by Cataloging Committee • Why there will always be duplication in the Universal Catalog • 856 tag guidelines: • If resource is an open/non-password site link goes here • If resource is restricted add a pseudo 856 tag GIL Users Group Meeting - 2003

4. The GIL Universal Catalog – Structure and Searching MFHD Record: • One MFHD for each institution • Contains local bib record Bib-ID number for associated bib record • Contains OCLC symbol to identify owning institution • When UC bib record displayed all associated MFHD information is retrieved from the owning libraries’ database • 856 tag guidelines: • If resource is licensed by institution link goes here. GIL Users Group Meeting

5. The GIL Universal Catalog – Structure and Searching Searching the GIL Universal Catalog: • Just like searching other GIL catalogs • Quick Limits allows for finding items owned by a specific institution • Institutions listed/displayed in alphabetical order • Bibliographic record display • Includes a list of “Owning Libraries” • Status information for each institution’s holdings is real time • Hot linked “Institution” - provides information about institutions/libraries GIL Users Group Meeting - 2003

6. The GIL Universal Catalog – Structure and Searching GIL Express and the GIL Universal Catalog: • Only remote way of making a GIL Express request • Library selected to provide a requested item is random • In Voyager 2001.2 only Pick-up locations will be shown to Patron GIL Users Group Meeting - 2003

7. The GIL Universal Catalog – Structure and Searching GIL Express and the GIL Universal Catalog: • GIL Express process in the UC: • Search and select an item for GIL Express processing • Check provided status to make sure at least one copy is available • Click on “Request” button • Authorize processing by logging into the GIL Express Request system: • Select your Home institution from the menu • Provide the appropriate ID – choose from drop down menu • Provide your Last Name • Enter your ID number in the Request Form • Select the Institution where you wish to pick-up the item • Select the Pick-up Location at that Institution you desire • Item will be requested from Library and when it has arrived you will be notified.

8. The GIL Universal Catalog – Structure and Searching Q u e s t i o n s ?