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March 2012 Data Specialist Meeting

March 2012 Data Specialist Meeting. Eleni Pressley Systems Analyst – Data Support. Reminder Mid-Year Promotions. Steps. Make a screen print of panel A10. Withdraw the student with W01 using the date of the promotion.

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March 2012 Data Specialist Meeting

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  1. March 2012Data Specialist Meeting

  2. Eleni PressleySystems Analyst – Data Support

  3. Reminder Mid-Year Promotions Steps • Make a screen print of panel A10. • Withdraw the student with W01 using the date of the promotion. • Re-enroll the student with R01 innew Grade Levelwith the Date of the promotion.ONE TRANSACTION • Reactivate and / or change the schedule.

  4. New Procedures - continued Important Reminder If the student is co-enrolled at another site (PATS, Community School, George Stone..), you MUST contact the other school and let them know what you did. When you withdraw the student, it will withdraw ALL schedule records, even those at other schools.

  5. Grade Processing TimelinesBased on District Calendar

  6. Survey Change Process • Change in Production • Request change form from Jennifer or Cheri • Fill out form completely • Get Signatures • Call 429-2900 to make appointment • Make changes in Survey region • Turn in form the DAY THE CHANGE is made in Survey Region

  7. SURVEY 3 EDITS/VALIDATES • Federal State Immunization Errors – Give to your School Nurse. Email Jennifer or Cheri the changes

  8. EXCEPTIONAL STUDENT EDUCATION Panel 23 ?????? ??

  9. Entry Codes • E01 Student’s last school of enrollment was apublic school in Escambia County. In the previous year. 2010-2011 Escambia Public 2011-2012 Escambia Public

  10. Entry Codes • E02Student’s last school of enrollment was aPublic School outside of Esc. Co.

  11. Entry Codes • E03Student’s last school of enrollment was a Private School program in or outside of Escambia Co. Public Private

  12. Entry Codes • E04Student’s last school of enrollment was a Home Educationprogram in or outside of Escambia Co. ( Not ESE / Homebound Ed )

  13. Entry Codes • E09- Student’s last school of enrollment was not in the U.S.A. or a U.S. Commonwealth or Territory.

  14. Re-Entry Codes • R01Enrolled in Escambia School • Re-enrolling in same Escambia School

  15. Re-Entry Codes • R02Enrolled in Escambia School • re-enrolling indifferent Escambia School Holm Elem Weis Elem

  16. Re-Entry Codes • R03 Left Escambia School andunexpectedlyre-enrolling in an • Escambia School.

  17. A07 ERRORS IF THERE IS AN A07 RECORD WITH R01, R02, OR R03 THEN THERE MUST BE A PREVIOUS RECORD IN THE SAME SCHOOL YEAR. WITH AN ENTRY CODE OF E01-E05 OR E09 WITH A WITHDRAWAL DATE LESS THAN OR EQUAL TO THE ENTRY/RE-ENTRY DATE.

  18. REPORT MTS8601

  19. For Next School Year • Rolled into SY-13 • School Descriptions(F05 Panel) • Bell Schedules (C02 Panel) • All Calendars

  20. MTS5007P – ELL(LEP) Roster Next School Option

  21. Enrolling Students For YEAR-13 Next Year Entry Fields Procedures Stay logged in to year (12) Next Year Entry Code fields – Panel A04

  22. Enrolling Students For YEAR-13 New To District – never in Escambia County Schools A. Panel A03 - Add basic demographic data WITHOUT Entry Code, Date, School, Grade etc… B. Must add Prior School info under the PD, PS, PC fields C. Panel A04 – Code NEXT ENT Code, Schl, Grade info.

  23. Enrolling Students For YEAR-13 1.New To District

  24. Enrolling Students For YEAR-10 1.New To District 1.New To District

  25. Enrolling Students For YEAR-13 W/D From District and DOES NOT plan to return next year. Panel A04 – Key N999 in Next School Field

  26. N999

  27. Enrolling Students For YEAR-13 If NEXT ENTRY CODE highlightsin ERROR on PANEL - A04 Check prior school fields to make sure you have the correct entry code.

  28. Enrolling Students For YEAR-13 Withdrew during 2011-2012 WAIT TILL AFTER THE ROLL on June 30th 2012

  29. Query Lines

  30. Query Lines Courses Taught in 3rd Period Courses Starting with 8

  31. Query Lines Courses Ending with a T (ESOL)

  32. Query Lines When searching A01 for a student, start with a general search, not specific.

  33. Edit Masks in Job Submission

  34. Any character or blank. Date Numeric or blank. Current School # Alpha and Required Either Current School # OR Next School # 2 Characters 1st – Any character or blank 2nd - Numeric

  35. PROPOSED SUMMER 2012 PROGRAMS Proposed Reading Camp 6/11/12 – 7/19/12 (Mon – Thurs) Belview Elem, Molino Park, Oakcrest, Semmes, McArthur, Pleasant Grove Proposed ESE Extended School Year 7/2/12 – 7/26/12 (Mon - Thurs) Westgate, Lakeview Proposed Voluntary PK 6/11/12 – 8/6/12 (Mon – Thurs) Bellview Elem, Semmes, McArthur, Pleasant Grove

  36. Wednesday, April 25, 2012 J. E. Hall Center, ROOM 160 8:00am--12:30am ALL Centers Next Data Specialist Meeting

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