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Financials Advisory Board

Financials Advisory Board. October 14, 2010. Agenda. Office of State Finance. Welcome/Introductions. Project Updates. FAB Purpose. Issues. Updates. Feedback and Questions. Agenda. Office of State Finance. Welcome/Introductions. OSF Advisory Group Contact Information.

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Financials Advisory Board

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  1. Financials Advisory Board October 14, 2010

  2. Agenda Office of State Finance Welcome/Introductions Project Updates FAB Purpose Issues Updates Feedback and Questions

  3. Agenda Office of State Finance Welcome/Introductions

  4. OSF Advisory Group Contact Information • Michael Grisser – 522-1714 - michael.grisser@osf.ok.gov • Jennie Pratt – 521-6160 - jennie.pratt@osf.ok.gov • Laura Swingle – 522-4064 – laura.swingle@osf.ok.gov • Loren Turner – 522-1739 - loren.turner@osf.ok.gov • Ronney Maxwell – 522-1744 – ronney.maxwell@osf.ok.gov • Laura Lovell – 521-3046 – luara_lovell@dcs.state.ok.us

  5. Financials Advisory Board Members • Travis Monroe Treasurer • Suzen Rodesney Dept of Mines • Lisa McKim Tourism • Cindy Hughes DPS • Steve Coffman Conservation Commission • Stacy Willis Commerce • Lisa Hayes Real Estate Comm. • Grace Brown Health • Patrick Farris DEQ • Chelley Hilmes ODOT • Marilyn Capps OPM • Tina Hicks Corrections • Karen Wallis ODOT • Mary Reznicek OSBI • Eddie Lee Rehab • Jim Aulgur Career Tech

  6. Agenda Office of State Finance Welcome FAB Purpose

  7. Recap - Purpose of Finance Advisory Board Meeting • Bi Monthly review of Financials improvement initiatives • Communicate Plans, Status, and Issues • Assist with review and ranking of priorities • Communicate resource requirements • Receive feedback and guidance • Focus is on continuous improvement Communication/Feedback/Prioritization

  8. Agenda Office of State Finance Welcome FAB Purpose Project Updates

  9. Tools Upgrade EPM 8.49 Schedule Budget Completed Projects Since Last FAB

  10. Multi Agency Business Services Opportunity Map Concept Initiation Planning Execution Close 2010 2011 2012 Asset Mgmt Pilot Asset mgmt Rollout Scanning and bar coding Assets Asset mgmt ODOT Inventory Rollout Budget INV Implementation P-Card Module E-Perfromance Address Scrubbing Software Financials Upgrade Apply Bundles 2011 Treasury Module Integrated Item Maintenance Grant/Project/Contracts Rollout Apply Bundles Portal – PS Sign on Cons Inventory ODOT 3% Backup Withholdings Pcard BOA trans Inventory Mental Health eBill Pay Supply Chain Mgmt Training Web Delivery Org Publisher Voucher Build Expense Module Apply Bundles 2011 Govt Risk & Compliance Treasury GL Backfill Developers Backfill Developers Grant/Project/Contracts Rollout Leave Request Approval FFATA Transparency e- procurement Time and Labor Rollout Deposits AP Workflow Archiving Phase 2 EFT Remittance Business Intelligence Financial Analytics GPC Pilot – ODOC/DEQ Higher Education Interface Financial Management T&L Mgr Self Service Rollout OSF/ODOT AR Billing GPC ODOT T& L for Non b-weekly ODOT T&L MSS Peopletools 8.49 GPC Pilot – OESC Strategic Sourcing- e-Supplier Rollout Enterprise Learning - Rollout Enterprise Service Automation Openbooks Phase 3 Employee Self Service Rollout T&L Manager Self Service Pilot Licensing Data Staging Area Vendor Registration HCM functionality Enhance Commitment Accounting Rollout Time and Labor Pilot Grants Provisioning ARRA Transparency Human Capital Management Other Supplier Relationship

  11. Projects in Execution Delivery Schedule

  12. Agenda Office of State Finance Welcome FAB Purpose Project Updates Issues

  13. Issues Issues Solutions 1) Time CORE team can commit to continuous improvement. There are numerous projects coming to conclusion in the next few months as well as calendar year end tasks. The next reporting period may be a little lighter for enhancement requests Solution – Make sure we estimate realistic workload Projections and prioritize appropriately

  14. Agenda Office of State Finance Welcome FAB Purpose Project Updates Issues Updates

  15. Application Enhancement Service Requests

  16. Updates – Completed Items • Completed Items – Review List • 9 Items to be completed in the new reporting period • Status • 9 items from list completed • 0 items from list not completed • 0 item completed after target date • 9 total items completed

  17. Update – 60 Day Target Items • 60 Day Target Items – Review List • Discussion – questions/proposed changes/clarification

  18. Update – Watch Items List • Watch Items – Review List • Discussion – questions/proposed changes/clarification

  19. Agenda Office of State Finance Welcome FAB Purpose Project Updates Issues Updates Feedback and Questions

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