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GeoMAPP Project Overview and Conclusions: Strategies for GIS Data Preservation

The GeoMAPP project, conducted from 2007 to 2011, aimed at enhancing multistate GIS data archiving collaboration among various partners, including state GIS agencies and libraries. The project focused on developing relationships, preserving at-risk GIS content, and ensuring public access to important data. Key processes included engaging the community, transferring data securely, and maintaining sustainability. Deliverables encompassed best practices, metadata standards, and tools for archival processing, ultimately aiming to liberate vital GIS data from dark archives and support long-term preservation strategies.

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GeoMAPP Project Overview and Conclusions: Strategies for GIS Data Preservation

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  1. GeoMAPP Project Overview and Conclusions Alec Bethune- NC Center for Geographic Information and Analysis Matt Peters- Utah Automated Geographic Reference Center Joe Sewash- NC Center for Geographic Information and Analysis FGDC Users/ Historic Data Working Group| December 8, 2011 |

  2. GeoMAPP Background Alec Bethune NC Center for Geographic Information and Analysis

  3. Project Overview • 2007-11 Multistate GIS Data Archiving Program • Partnering State GIS & Archives and the Library of Congress • Focus Areas: • Developing Relationships • Identifying, Preparing, Transferring and Preserving & Providing Access to ‘At Risk’ GIS Content • Justifying the Investment • Systems and Architectures to Store and Preserve this Sizable and Complex Data

  4. Who is GeoMAPP? • North Carolina Center for Geographic Information and Analysis (CGIA) • North Carolina State Archives • NC State University Libraries • Kentucky Department of Libraries and Archives (KDLA) • Kentucky Division of Geographic Information (DGI) • Kentucky State University • Montana State Library • Utah Automated Geographic Reference Center (AGRC) • Utah State Archives • 14 Informational Partners: AZ, DC, GA, IL, KS, MD, ME, MN, MO, MS, NY, TX, WI, WY

  5. The Geoarchiving Process Lifecycle • Establishing key relationships • Inventory • Appraise • Data Preparation • Transfer • Ingest • Preservation • Access • Business planning for sustainability http://www.ipcc.ie/lifecycle.html http://www.louielouie.net

  6. Leveraging Existing Workflows • Existing National Systems to Leverage • GIS Inventory powered by Ramona • GOS/Geodata.gov • Free data consolidation points ArcGIS.com, GeoCommons, etc • State Specific Infrastructures • State Clearinghouse GeoPortals • Archives catalogs/repositories: ContentDM, Dspace and AXAEM www.plantcitygov.com

  7. Project Deliverables/ Findings Alec Bethune NC Center for Geographic Information and Analysis

  8. Project Overview • Project Working Groups: • Outreach and Mentoring • Preservation and Data Transfer • Storage and Access • Business Planning

  9. Outreach and Mentoring Highlights • Engagement with the Community • Outreach to Data Creators • Engaging the National Community (Archives & GIS) • Supporting the Informational Partnership • Integrating Montana • Mentoring sessions on Data Transfer Appraisal • Engaging with Industry • Marketing • Web, Social Media, Pamphlets, Newsletter

  10. Surveys and Self Assessment Tools • Surveys (NSGIC, CoSA, State, Local) • IT Infrastructure Assessment • Geoarchiving Self Assessment

  11. Preservation and Data Transfer Highlights • Content in Motion • Inventory, Appraisal, Records Scheduling • Data Transfer Design and Demonstration • Best Practices • Metadata • Both CSDGM and Archival Metadata (OAIS) Assessments • Data Formats • Data File Format Guide • Geodatabase Research • Content Packaging • Archival Processing and Preservation Technologies • OAIS Model for Geoarchiving, Integrity Checking, Format Validation

  12. Transfer and Preservation Tools • Preservation and Data Transfer Tools and Whitepapers • Geospatial Data File Formats Reference Guide • Utilizing Geospatial Metadata to Support Data preservation Practices • Best Practices for Geospatial Data Transfer for Digital Preservation • Montana Data Transfer Description • BagIt User Guide, Quick Reference Summary • Best Practices for Archival Processing for Geospatial Datasets • Archival Metadata Elements for the Preservation of Geospatial Datasets • Archival Challenges Associated with the Esri Personal Geodatabase and File Geodatabase Formats • Emerging Trends in Content Packaging for Geospatial Data • GIS File Data Formats Guide • Project-wide and State Data Transfer Design and Best Practices Doc • Archival Processing

  13. Metadata Tools • FGDC CSDGM Elements for Archiving • OAIS Preservation Metadata for Geoarchiving

  14. Storage and Access Highlights • Liberating Data from Dark Archives • Archival Management tools (ContentDM, dSpace, AXAEM) • Collaborative Inventory (GOS, RAMONA) • Geoportal Research • Storage Media Assessments • SAN/NAS v. Nearline/Tape v. Consumer Media • Web Mapping Apps

  15. Storage and Access Products • GeoMAPP Storage Assessment Guide • Media Assessment • Partner Geoarchiving infrastructures • Storage and Access Tools and Whitepapers • National Inventories for Archived and Superseded Geospatial Records • GeoPortal Toolkit Evaluation • Storage Primer and GeoMAPP Partners’ Storage Architectures • Storage and Access Evaluation Tool • APPX-based AXAEM Geoarchiving Guide • GeoMAPP AXAEM Testing Instructions

  16. Introducing: GeoMAPP Business Planning Toolkit Matt Peters Utah AGRC Joe Sewash NC Center for Geographic Information & Analysis Butch Lazorchak Library of Congress

  17. Overview • Explanation of final documents • 01 Geoarchiving Business Planning Process Map and Checklist • 02 Geoarchiving Business Planning Guidebook • 03 Geoarchiving Cost-Benefit Analysis Guidance • 04 Geoarchiving Cost-Benefit Analysis Tool (Excel Spreadsheet) • 05 Geoarchiving Use Case Guidance • 06 Geoarchiving Business Planning Bibliography

  18. What’s Next with GeoMAPP? Alec Bethune NC Center for Geographic Information and Analysis

  19. Next Steps for GeoMAPP • Publication of Remaining Whitepapers and Final Report • Ongoing Collaboration • ‘Organic’ Partner meetings • Informational Partnership: • NDSA collaboration? • OR Meet independently? • Web Resources Online @ www.geomapp.net Indefinitely

  20. Thanks! • Alec Bethune(North Carolina CGIA) • alec.bethune@nc.gov • Matt Peters (Utah AGRC) • mpeters@utah.gov • Joe Sewash(North Carolina CGIA) • Joe.sewash@nc.gov Follow us on Facebook and Twitter!

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