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Sandia Report SAND2006-6335P Unlimited Release Printed October 2006. Chemical Inventory Reduction Processes and Metrics at Sandia National Laboratories/CA (SNL/CA). Mark Brynildson Susie Orth SNL/CA Environmental Management Department Hazardous Materials Management Program.

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chemical inventory reduction processes and metrics at sandia national laboratories ca snl ca

Sandia ReportSAND2006-6335PUnlimited ReleasePrinted October 2006

Chemical Inventory Reduction Processes and Metrics at Sandia National Laboratories/CA (SNL/CA)

Mark Brynildson

Susie Orth

SNL/CA Environmental Management Department

Hazardous Materials Management Program

Sandia is a multiprogram laboratory operated by Sandia Corporation, a Lockheed Martin Company,for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

snl ca hazardous material reduction drivers
SNL/CA Hazardous Material Reduction Drivers
  • 2006 SNL/CA EMS Goal - 5% reduction by container
  • 2006 reduce NFPA Health 3 and 4 materials in the 5 EPHA target areas with the objective of eliminating at least 2 out of the proposed 5 areas.
  • New DOE Requirements
    • DOE O 151.1C Emergency Management - Hazards Survey focus on NFPA Health 3 & 4 Materials (11/2005)
    • DOE requirement on the Management of Unneeded Materials and Chemicals (UMC) (12/2005)
  • Existing Sandia Requirements
    • ES&H Manual
      • Section 4P - Housekeeping
      • Chapter 5 - Fire Protection
      • Section 6D/6E - Haz Comm/Lab Standard - Chemical Hygiene Plan
      • Section 6U - Chemical Barcoding and Inventory
    • Fire Protection
      • International Fire Code Implementation
inventory reduction campaign emphasis
Inventory Reduction Campaign Emphasis
  • Hazardous Materials (> 10 years old)
    • 23% of the SNL/CA site inventory is > 10 years old
    • 24% of the NFPA Health 3 & 4 inventory is > 10 years old
  • Hazardous Materials (> 5 years old)
    • 45% of the SNL/CA site inventory is > 5 years old
    • 47% of the NFPA Health 3 & 4 inventory is > 5 years old
chemical information system cis
Chemical Information System (CIS)
  • Integrated Chemical Inventory and Material Safety Data Sheet (MSDS) Container Tracking System
    • Current Inventory and Historical Data Storage
      • ~120,000 Tracked Chemical Containers at SNL/NM
      • ~35,000 Tracked Chemical Containers at SNL/CA
      • ~ 25,000 Unique Chemicals/Chemical Products
      • 1500 Chemical Storage Locations (building/room)
      • Dynamic Inventory - Daily Inputs (new entries and disposals)
  • MSDS library of over 85,000 via the SNL Internet
      • Available for Routine or Emergencies On-site and Off-site 24 x 7
      • Dynamic Library - Daily Inputs (new entries and updates)
  • Basis for federal/state reporting (i.e. Emergency Planning Community Right-To-Know Act)
key cis business rules functions
Key CIS Business Rules/Functions
  • Conservative Inventory Tracking Rule
    • All Chemical Containers are Considered Full While in the Inventory
  • Inventory Data is Linked an MSDS
    • CAS used in MSDSs forIingredients
    • CAS Unique Identifier for Chemical Structure
    • Identifies Basic Physical State but not Form
  • Off-line CIS Data Available Quarterly to EOC
    • Used when CIS is Unavailable (i.e., network/power outage)
quality assurance
Quality Assurance
  • Annual Chemical Inventory Reconciliation
    • Reconcile differences between physical inventory and database information
    • Wall-to-wall walk down is conducted (May – August)
    • Process ensures that CIS database is in line with physical inventory
    • Results forwarded to lab owners and ES&H professionals for review
inventory reduction data challenges
Inventory Reduction Data Challenges
  • Baseline Recalculation
    • Organization Ownership Changes
    • New Locations/Organizations
  • Inventory is “Lost” and “Found” each year during the Summer Reconciliation
  • Data Presentation
  • Container Count vs. Received Container Contents Weight
  • Very Small or Very Large Containers Allow for Gaming Reduction Results
inventory reduction line challenges
Inventory Reduction Line Challenges
  • Academic/Organizational Freedom
    • Ownership/Responsibility
  • Product Chemical Safety
    • Peroxidizable, autopolymerizable
    • i.e., Picric Acid
    • Inventory is “Lost” and “Found” Each Year During the Summer Reconciliation
  • Product Quality
    • Manufacturer Expiration Dates
    • General Shelf Life
  • Product Disposal Costs
    • Line labor
    • Waste Management Chargeback
inventory reduction conclusions
Inventory Reduction - Conclusions
  • Hazardous Material Safety
    • Chemical Exposure to Personnel Reduced
    • General Container Integrity Improved
  • Risk to Environment
    • Spill Potential Reduced
    • Fugitive Emissions Reduced
  • Hazardous Material Storage
    • Storage Space Volume Better Utilitized
    • Housekeeping Improved
  • Orphaned Hazardous Material
    • Legacy Cleanup Cost Reduced
    • Stealth Inventory Management Cost Reduced
unresolved challenges
Unresolved Challenges
  • Procurement Controls
  • Inventory Accuracy Requirements & Expectations
  • Inventory Reduction Frequency
  • Inventory Ownership & Orphaned Inventory
  • Inventory Age Profile Metrics
  • Inventory Shelf Life Guidelines
  • Graded Risk-Based Approach
  • Material Safety Data Set
  • Location Based Material Permit Limits
  • Excess Material Redeployment - Chemical Exchange