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Tips and Tools for implementing and managing your p-Card Program

Tips and Tools for implementing and managing your p-Card Program. Iowa ASBO March 2013. All p-Card programs are NOT alike!. What are Procurement Cards?. They look and operate similar to credit cards. They do not carry a revolving line of credit.

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Tips and Tools for implementing and managing your p-Card Program

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  1. Tips and Tools for implementing and managing your p-Card Program Iowa ASBO March 2013

  2. All p-Card programs are NOT alike!

  3. What are Procurement Cards? • They look and operate similar to credit cards. • They do not carry a revolving line of credit. • Usage and authorization parameters can be reviewed and managed via the internet by district administration.

  4. Only 3 Possible costs to participating school • Late fee • ATM Charge – IF cash advance option is selected • Interest owed on any cash advance

  5. Billing and Payment • Monthly Billing Statements –ONLINE ONLY www.bmodetailsonline.com • Payment Methods • Automated Clearing House • Check

  6. NEW! In order to provide ease and convenience, and also in keeping with our strong commitment to conserving the environment, we at BMO Spend & Payment Solutions have decided to make the corporate card program paperless to the maximum extent possible. The Invoice Report is the first document, which is made completely paperless—this means you will stop receiving your Invoice Reports via fax and mail; instead, you will be provided access to electronic copies of your Invoice Reports in details Online.

  7. The Invoice Report in the electronic format offers you the following benefits: • Instant Access: View your Invoice Report 24 hours a day, 7 days a week. • Print & Save: Print or save your Invoice Report on your computer. • Email Notification: Receive an email notification when your Invoice Report is ready in details Online. • Indefinite Archiving: Archive your Invoice Report indefinitely on your computer.

  8. NEW!

  9. p-Cards Should Not/Will Not • Eliminate all of the Purchase Orders a district uses – whether paper or electronic! • Change what you buy • Who you buy from • When you buy

  10. Illinois ASBO p-Card Web site • Please visit our Web site: www.illinois-pcard.com

  11. Home Page

  12. Application Documents

  13. Home Page

  14. Iowa Participating School Districts 2012 - 2013 Nevada Community School Nordaway Valley CSD North Iowa CSD North Polk CSD North Scott Community School District Rudd-Rockford-Marble Rock CSD South Tama County Comm SD Tipton CSD Valley Comm School Distr Wapello Community School District Waterloo Community SD Waukee CSD Waverly-Shell Rock Community Schools West Branch Community SD West Des Moines Com Sch D West Liberty CommSch Dis West Wood Community School District Western Dubuque CCSD Wilton Community School Woodbury Central CommSch • Ankeny Community Schools • Bellevue Community Schools • Corwith Wesley CSD • Davenport Community SD • Des Moines Community Sch • Dike-New Hartford CSD • Dubuque Community School • Essex CSD • Gladbrook-Reinbeck CSD • Harlan Community School District • Howard-Winneshiek CSD • Interstate 35 CSD • Iowa Association Of School & Business • Iowa City CommSchDist • Johnston Community School • Keokuk CSD • Louisa-Muscatine Community School District • Mid Prairie SD • Mt. Pleasant Community Schools • Muscatine CSD • Nashua-Plainfield CommSD

  15. Home Page

  16. Home Page

  17. Home Page

  18. Frequently Asked QuestionsAnd the answers! What do I need to get started in the p-Card program? What is the rebate going to be? How do I know what my credit limit should be? How do I manage my p-Card accounts online? How do I order more cards? How do I increase/decrease credit limits? How do I shut down a card? How do I upload my Chart of Accounts? How do I pull a list of specific vendor

  19. Home Page

  20. details Online Training Weekly Webinars Mondays: 11:00 am EST General Overview Mondays: 1:00-3:00 pm EST In Depth-Required for Admins. Mondays: 3:00-4:00pm EST Basic

  21. Home Page

  22. Procedure Manual Samples on Website Policies and procedures for use Policies and procedures for MISuse Parts can be individualized Samples of paperwork Tutorials

  23. Procedural Manual IDEAS: Overview of program How to obtain a card Guidelines for us How to process card use Consequences Samples of paperwork

  24. Online Capabilities (24/7)“details online” • Online Program Management • Submit, approve, and cancel Card accounts • Instant Account Activation • Adjust spending limits/manage Cardmember profiles • View Cardmember charges • Change accounting information • Online Information Services • View/Manage Program Information • Access to Web reporting tools

  25. Details Online Getting Started Create New User/Change Password View User Change Credit Limits View or Print Statements Reports Set up Interface

  26. Home Page

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