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Mr. Walter Gibson, LLS Superintendent

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  1. Los Lunas Schools Board of Education Mr. Del Conroy, President Mr. Ed Hernandez, Vice-President Ms. Maria Marez, Secretary Mr. Art Castillo, Member Mr. Gene Carabajal, Member Mr. Walter Gibson, Superintendent Dr. Fred Pomeroy, Interim Superintendent Priscilla Fernandez, Deputy Superintendent of Curriculum & Instruction Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent Mr. Walter Gibson, LLS Superintendent Dr. Fred Pomeroy, LLS Interim Superintendent Priscilla Fernandez, Deputy Superintendent

  2. Process in creating: • The Los Lunas Schools’ DISTRICT EPSS Portfolio • The Los Lunas Schools’ ‘All Inclusive’ SCHOOL-SITE EPSS Portfolio Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent Mr. Walter Gibson, LLS Superintendent Dr. Fred Pomeroy, LLS Interim Superintendent Priscilla Fernandez, Deputy Superintendent

  3. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  4. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  5. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  6. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  7. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  8. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  9. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  10. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  11. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  12. District EPSS Portfolio presented to LLS Board for review: “…Within the District EPSS Plan, please note that areas have been highlighted in RED with the letters ‘BG’, (Board Goals). This identification has been provided for each of you as an easy indicator of the Board Goals. The final print will not have the letters, ‘BG’, nor be printed in RED. “ Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  13. Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  14. EDUCATIONAL PLAN FOR STUDENT SUCCESS (EPSS) • “Creating a Roadmap that answers the question: • Are All Students Making Progress?” • PROCEDURAL STEPS FOR CREATING 2004-2005 SITE EPSS PLAN: • A. Organize your EPSS COMMITTEE: • 1. Administrator • 2. EPSS Coordinator • 3. Cross-section of instructors • Regular Education • Special Education • Bilingual • Other specialty programs • A minimum of two (2) parents • Student representatives if possible • 4. Classified member • 5. Others: (define) • B. Collecting and Analyzing ALL THE DATA and INFORMATION listed below. This information will have a direct impact on your 2004 – 2005 school site EPSS plan: • District EPSS Goals for 2004-2005 • 2003-2004 Town-Hall Needs Assessment listing of top five (5) priorities for the District • Los Lunas School Board of Education’s 2004-2005 Goals • School site trend data for the past 3 years: • Standardized Test • Other student assessment data • NMPED Accountability Rating of school site • Review 2003-2004 Progress Report School Improvement Plan • List disaggregated test results in priority order for 2002-2003 • List disaggregated test results in priority order for 2003-2004 • Headings and subgroups, (e.g. Priority I: Hispanic – reading & math) • Disaggregated results listed in “f” above, will become your Primary Goal in your Site EPSS Plan. • Quality of Education results • School Lunch Data, (Separate by Free Lunch and then Reduced Lunch • By grade level • i. By ethnicity • ii. Total numbers and then percentage • Drop Out, (Grades 7 - 12) • Attendance/truancy • Retention Rates Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  15. m. School Safety , (Facilities and student concerns) • Provide School Safety Plan • Violence/Vandalism data • discipline referrals data • Facility and grounds safety concerns • C. Needs Assessment Process, (Entire school faculty or EPSS committee): • 1. Brainstorm school site strengths and ‘areas in need of improvement’ from data areas listed in Section II • List all comments from members • 2. List barriers and constraints for areas in need of improvement; and procedural methods of accomplishments for strengths of school sites • 3. Sites may choose to use the Capacity Assessment Instrument identified by the NCACASI. Website address: www.ncacasi.org • If you have already registered, you will simply need to type your email address in the box and click the login button. • 4. PROVIDE A NARRATIVE AS AN INTRODUCTION TO YOUR EPSS PLAN ON YOURNEEDS ASSESSMENT PROCESS. • 5. Analyze ‘areas in need of improvement’. (Follow EPSS format provided) • As you review all areas, begin to formulate 3/5 priority headings. These will eventually become your generalGoals. Do not list more than 5 goals. All Goals will be written with the student in mind as priority: Example: “Students will improve academic performance” • 6. Begin dividing your ‘areas in need of improvement’ information into subheadings under your Goals – These subheadings become your specific Objectives. • Each objective statement is listed through specific measurable data terms, using percentages or other numeric values of evaluation. • Strategies listed under your Objectives reflect specific “Best Practice” interventions, activities, strategies and techniques that will be performed. • Provide opportunities or all children to meet the state’s proficient and advanced levels of student achievement • Use effective methods and instructional strategies that are based on scientifically based research • Provide strategies for all students with a focus on low-achieving and at risk of not meeting the State student academic achievement, (e.g. before or after school programs, tutoring, etc.) • Timeline– Indicate your projected time to each point of measurement. You may indicate: Second Grading Period, Fall Semester, August – December, etc. However, do NOT indicate, “On Going” or “In Progress”. Be data specific. • Resources and/or Additional Funding Needed- Indicate what resources, supplies, materials, etc. will be used or needed to accomplish your Objectives. All additional Funding requests MUST be approved through the District Finance Officer. • Responsible Personnel – Indicate who is held responsible for this specific Objective in order to meet your goal, (e.g. Site Special Education staff members; PTC, Principal, District Technology personnel; District Professional Developer, etc.) • Evaluations and Assessments – What measurable data will you use to determine if your goal has made a direct positive impact on your focus goal? Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  16. Professional Development – Indicate what training your staff needs in order to meet the objectives listed. This may be provided at your site level or in collaboration with the District Staff Development Program. • Evaluation: • Each Objective is assessed twice a year through a School Improvement Progress Report Plan. • Fall Progress Report – December 2004 • Spring Progress Report – July 2005 Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  17. SCHOOL SITE • “ALL INCLUSIVE” EPSS PORTFOLIO • *NCA VISIT, (October 18 – 22, 2004) • *SCHOOL IMPROVEMENT PLAN • *TITLE I SCHOOL-WIDE PLAN • TABLE OF CONTENTS • (Information presented to Principals – JUNE 25, 2004; • Due in the Office of Curriculum and Instruction - SEPTEMBER 1, 2004) • Cover sheet on notebook • I. Approval Page • Completed Document submitted to the Office of Curriculum and Instruction on: SEPTEMBER 1, 2004 • Document presented to Board of Education for 3 ½ -week review on : SEPTEMBER 3, 2004 • Board of Education approval date: SEPTEMBER 28, 2004 • Required signatures on Approval Page: • Board of Education President • Superintendent • Deputy Superintendent of Curriculum and Instruction • Title I Coordinator • II. Introduction • Mission and Vision Statement • Student Demographics • A. 2004-2005 • Enrollment Data • Gender Data • Ethnicity Data • Special Education Enrollment Data • Bilingual Participation Data • B. 2003-2004 • Attendance Data • Mobility • Retention Data • BIC Data • Discipline referrals Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  18. V. Staff Demographics • A. Certified Staff • 1. Names • 2. Years of Experience and range • 3. Number of teacher on Waiver: • 4. Highest Degree Earned • 5. BA/BS+ • 6. MA/MS+ • 7. Ed Specialists • 8. PhD • 9. Endorsements and Licensure • 10. Ethnicity • 11. Gender • 12. Additional Information on Teachers: • 13. What is the school doing to attract high-qualified teachers? • 14. What is the school doing to assure that instruction be provided by highly qualified teachers? • B. Classified Staff • 1. Names of employees • 2. Number/percentage of instructional assistants who have a high school diploma: • 3. Number percentage of IA who have an AA Degree: • 4. Number/percentage of IA who are working towards an AA Degree: • Average number of years of experience and range • Ethnicity • Gender • VI. Educational Programs: (Showcase your building) • Reading • Math • Technology • Bilingual • Special Education • Before and after school programs • Extra curricular participation • School climate • Character Counts • Conflict Mediation • Concurrent enrollment • AP courses • Honors courses • Alternative curriculum waiver Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  19. VII. Description of existing facilities, (Classrooms, portables, etc.) • VIII. Needs Assessment • Description of Needs Assessment Process, (detailed in EPSS plan) • Description of “Best Practice” Interventions/activities addressing the target goals • IX. Achievement Data and Analysis, • A. (Assessment results provided in graph format) • Terra Nova, (disaggregated results) • CRT • DIBELS • Star Reading • Star Math • Accelerated Reader • Accelerated Math • NMHSCE • B. Additional assessment data and results • DIBELS • Pre and post tests • Star Reading and Star Math • Accelerated Reading and Accelerated Math • Supplemental Services – As applicable for Schools on Corrective Action and second year of Probation • School of Choice – As applicable for Schools on Corrective Action and second year of Probation • Highly Qualified Teachers • Credit Recovery – data supporting academic gains • Others • BOARD GOALS • DISTRICT GOALS • District EPSS Goals are posted at all district and school sites • SCHOOL SITE EPSS PLAN • Goals, Action Plan, and Evaluation Design • School Improvement Plan • Schools not on Probation • Implementation and Evaluation Design is reflected in EPSS • Focus on student improvement as identified in Needs Assessment Schools on Probation and Schools on Corrective Action Specific evaluation design AND action plan reflecting probationary subheadings within disaggregated focus areas and action plan to correct situation Focus on student improvement as identified in Needs Assessment • School Site EPSS Goals are posted in all classrooms and throughout the building • Documented evidence of school site EPSS plan discussions to: • Allstaff members, (not just EPSS committee members) • Dated staff meeting agendas reflecting EPSS plan • Sign-in sheets Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  20. XIII. Findings and Conclusion statements • XIV. Mid year evaluation of EPSS • Progress Report requirement • Progress Report #1 - December, 2004 • End of year evaluation of EPSS • Progress Report #2 – July 30, 2005 • XVI. Professional Development Plan • A. All District Professional Development training documentation is filed in the Office of Curriculum and Instruction • B. All Professional Development Plans MUST reflect District and/or School Site Goals for training days listed below: • C. Approved Professional Development days identified on District Calendar • E. Early release Professional Development days • F. Elementary and secondary approved Professional Development days • G. School site identified and approved Professional Development days/times • specific to Corrective Action and Probationary Schools • H. Other Professional Development days identified necessary by school site administrator • I. All sites participating in School Site Professional Development Planning must produce the following documents to the office of Curriculum and Instruction within 14 days after Professional Development training has occurred: • 1. Announcement Flyer must contain: • Name of Professional Development Training • Date & Time of Training • Brief Purpose of Training • Identified “Goal Focus Area” of training • 2. Sign-in sheet • 3. NCLB check-list for Professional Development • 4. Summary evaluation of overall results of Professional Development – do not send each evaluation sheet from attendees • 5. Summary minutes of Professional Development training which also includes the ‘on-going’ training with this same goal. • XVII. Parent Involvement: • A. Two separate 3-ring binders will contain duplicate information sent to parents • One notebook is kept at school site • One notebook is kept in the Curriculum and Instruction office. • Information sent for filing in the Office of curriculum and instruction will be stamped, “Parent Involvement” with School site name and date. (Stamp provided by Office of Curriculum & Instruction) • B. One copy of a Sample sheet of information provided to Parents each month is filed in separate notebook entitled, “Parent Involvement”. • C. Information is filed by month • D. Provide one copy of each method of communication in both English and Spanish Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  21. E. Samples of documented information sent to parents and filed in notebooks: • Information on NMPED Accountability Rating of School Site • ‘School Choice’ information to parents – (Corrective Action School only) • Two required ‘All Parents’ Title I meetings per school year, (sign-in sheets required) discussing School Improvement Plan • Information to parents on required Supplemental Services – (Corrective Action School only) • Information on ‘Highly Qualified’ status of staff • Tutoring • After-school programs • Monthly newsletters • Title I Parent Compacts • Flyers of special events, (e.g. Open House, Science Fairs, etc) • PTC flyers and minutes of meaningful meetings • Parent Workshops, (sign-in sheets required) • Guest Speakers for parents, (sign-in sheets required) • F. Parent conferences, (sign-in sheets required) • G. Documented Parent communications, (e.g. newsletters, PTC meeting, etc.), • discussing EPSS plan • H. Dated PTC meeting minutes • I. Sign-in sheets or dated copy of Newsletter • Written communication to parents reflecting special programs, special projects, student agendas, etc. • Monthly calendars • Quality of Education Survey • Trend data – results of each question on survey • Trend data - reflecting number of parents responding to Quality of Education survey • XVIII. Title I School-wide Plan: (Title I Schools Only) • Provide a brief narrative response to each of the following: • Use of Title I Funds and Program design. • What scientific research-based reform strategies will be implemented? • How will instructional time be increased? • How will the school-wide program address the needs of all the students in the school, but particularly the needs of students not meeting the state required standards and how are these students going to be identified? • What professional development will be held to train staff in the new strategies and to help them meet the needs of students? • What strategies will be used to increase parent involvement? • (Follow Ceceila Renalde's Format) • XIX. Strategies for transitioning students from one level or grade to the next • Early childhood Transition • Pre-school transition • Kindergarten • Fourth grade – intermediate • Sixth grade – middle school • Eight grade – High School/Career Academy/Century High School Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  22. XX. Resource Allocations, (Budget) – • As per HB 212, Administrators are allowed to create financial earmarked expenditures as per: • School site EPSS plan • District EPSS plan • District Board of Education goals • Federal, State, and other grant regulations • Accountability rating of school site • XXI. EPSS Planning Committee Signatures sheet reflects completion of document and their final approval • A. Approval Sheet contains: • 1. Date of final approved Site EPSS Plan by EPSS Committee • 2. Signatures of all EPSS Committee members, (Administrators, Staff, & Parents) • Printed or typed names • Original manuscript signature • Title/Position of each member Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  23. TABLE OF CONTENTS APPROVAL PAGE - INTRODUCTION - MISSION and VISION STATEMENT - STUDENT DEMOGRAPHICS - STAFF DEMOGRAPHICS - EDUCATIONAL PROGRAMS - FACILIITES and GROUNDS - ACADEMIC DATA and ANALYSIS - ADDITIONAL ASSESSMENT DATA and RESULTS - L.L.S. BOARD OF EDUCATION GOALS - DISTRICT EPSS GOALS - SCHOOL SITE EPSS PLAN - FINDINGS and CONCLUSION - PROGRESS REPORT: AUGUST – DECEMBER, 04 - PROGRESS REPORT: JANUARY – MAY, 05 - PROFESSIONAL DEVELOPMENT PLAN - PARENT INVOLVEMENT - TITLE I SCHOOL-WIDE PLAN - STRATEGIES FOR TRANSITIONING STUDENTS - RESOURCE ALLOCATIONS and BUDGET - EPSS PLANNING COMMITTEE SIGNATURES - ADDITIONS - Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent

  24. QUESTIONS??? Mr. Walter Gibson, Superintendent/Dr. Fred Pomeroy, Interim Superintendent