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Degree Audit Batch Instructions

Degree Audit Batch Instructions

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Degree Audit Batch Instructions

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  1. Degree Audit Batch Instructions What: A batch is a request for multiple interactive degree audits submitted simultaneously. Why: To run a large (≥15) number of degree audits during off-peak times, avoiding the need to individually request each interactive degree audit. Who: Advisors may want to request batches for their graduating seniors, for example. When: Any time during the academic year, especially during peak advising, such as just prior to graduation and during orientation. Requests received prior to 4:00 p.m. are run overnight. Resulting interactive degree audits are available the next morning for the subsequent 14 days. Where: To request a batch, e-mail one file to DARS-Q@ASU.edu and find results on DARSwebAdvisor. 1

  2. List of students for whom to run audits for theirdefault degree programs (ID in column E). Stu.ID 2

  3. List of students for whom to run unmet requirements for their default degree programs (N in column I). Unmet Stu.ID 3

  4. List of students for whom to run audits for specifieddegree programs (column L) and catalogs (column M). Stu.ID DPROG CatYr 4

  5. Degree Audit Batch Instructions • If you need to run audits for specified degree programs (other than the default), remember: • DPROG is in the format: • AA BB CC in which • AA = 2-character college code, • BBB = DARS major code, • CC = 2-4 character degree code • All separated by spaces and as determined by DARS(not necessarily the same as PeopleSoft plan codes). • CATYR is in the format: • YYYYT in which • YYYY = 4-digit year • T = 1-digit term (‘7’ for Fall). • Refer to the DARS Crosswalk in PeopleSoft: • ASU Customizations ASU Student RecordsDARS DARS Crosswalk 5