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Tau Beta Pi Spring Conference: The Initiation Process

Tau Beta Pi Spring Conference: The Initiation Process. 1-800-TAU-BETA. www.tbp.org. Purpose of Initiation. “to mark in a fitting manner those who have conferred honor upon their Alma Mater by distinguished scholarship and exemplary character . . .”.

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Tau Beta Pi Spring Conference: The Initiation Process

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  1. Tau Beta PiSpring Conference:The Initiation Process 1-800-TAU-BETA www.tbp.org

  2. Purpose of Initiation “to mark in a fitting manner those who have conferred honor upon their Alma Mater by distinguished scholarship and exemplary character. . .” • Initiation Process/Documentation (50 min) • Questions (10 min) 2

  3. Initiation Process Determine eligibility Notify eligible students Conduct info session Measure eligible students’ character Notify elected students Electee meetings Initiation Initiation Documentation Report of Eligibility Report of Election Catalog Cards Report of Final Action Copy of Roll Book Signatures Review Initiation Process 3

  4. Eligibility List - who, what, when Eligibility - measuring scholastic achievement • Who: • Top 1/8 juniors & top 1/5 seniors by GPA • Graduate students • Distinguished alumnus • What: • Full Name • Email • Address (Parent’s and Campus) • Phone Number • Mailing Labels • When: First 3 weeks of fall/spring semester 4

  5. Notifying Eligible Students & Headquarters • Submit Report of Eligibility to Headquarters (week 4) • http://www.tbp.org/Chapters/Reports/index.cfm • Notify Students and Parents • Available materials (www.tbp.org or 1-800-TAU-BETA) • Dean’s Letter/Dean’s Envelopes • Parent’s Letter • Email & Mail invites • Post list on campus; TBP Posters • Phone calls • Hand delivery • Host info sessions for eligible students! 5

  6. Report of Eligibility (online) 6

  7. Report of Eligibility (online) 7

  8. Info Session • How many of you have an Info Session? • What do you do in the Info Session? • What is the value of the Info Session? 8

  9. Info Session • Elements of an Info Session • Opportunity to meet “The Family” • Deans & Advisors • Chapter officers & current/alumni Members • Communicate “What is Tau Beta Pi?” • TBP History Video • Brochures • Flash presentation/PowerPoint slides • Own chapter history slides/video • Cost should not be a deterent 9

  10. Info Session • Elements of an Info Session (cont’d) • Benefits of Tau Beta Pi • Undergraduate Scholarships for Senior Year (100 - $2,000) • Graduate Fellowships for study in any field ($10,000 stipend) • Laureate Program (recognition in extracurricular activities) • Honor and recognition • Lifetime membership • Engineering Futures Program • Provides leadership training • Professional materials • Lifetime leadership opportunities • Network with other alumni • Mentoring (AlumNet) and career opportunities (MonsterTrak) 10

  11. Info Session • Elements of an Info Session (cont’d) • Election criteria and the electee calendar • Election criteria is listed in your chapter’s bylaws • Resume/interviews • Electee test • Social • Timeline and required projects • Suggested projects include:http://www.tbp.org/Chapters/Resources/CPI.shtml • Electee meetings (why have them?) • Bent polishing • Resume book/CD • Engineering Futures sessions • Group service projects • What have you done? 11

  12. Student Election (not initiation) Election Process - measuring exemplary character • The Election Process • Elect eligible students • Measure against your election procedures • Interviews, community service, socials, etc. • Notify elected/rejected students • Elected students fill out catalog cards • Submit Report of Election to Headquarters (2-4 weeks before initiation) • www.tbp.org/Chapters • Submit Catalog Cards to Headquarters (2-4 weeks before initiation) • These cards become TBP official records - fill them out completely & correctly • Proceed with your electee calendar 12

  13. Report of Election (online) 13

  14. Catalog Cards (online) 14

  15. Initiation • Receive written or verbal approval from Headquarters • Call 1-800-TAU-BETA if unsure • You can’t hold an initiation without approval • NO UNAPPROVED INITIATIONS!! • Hold the Initiation Ceremony • Invite Deans, faculty members, alumni that are Tau Bates • Give them a speaking role, if available • Include your District Director :-) • Submit Report of Final Action to Headquarters (immediately after initiation) • Submit copy of Roll Book Signatures to Headquarters (immediately after initiation) • Great job - you’ve successfully completed an initiation! 15

  16. Report of Final Action (online) 16

  17. Initiation Workflow Status 17

  18. Questions? 18

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