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Tales from three Start-up Sponsored Programs Offices. Establishing a course without a map or crew. Session Objectives. Establishing your Office’s mission and objectives. Evaluating your institution’s culture: assessing your position and resources.

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tales from three start up sponsored programs offices

Tales from three Start-up Sponsored Programs Offices

Establishing a course

without a map or crew

session objectives
Session Objectives
  • Establishing your Office’s mission and objectives.
  • Evaluating your institution’s culture: assessing your position and resources.
  • Identifying fundable assets within your institution.
  • Looking outside: the external funding and regulatory climate.
  • Pre-Award Services: facilitating the proposal process.
  • Post-Award Services: providing quality service to your PIs.
  • Compliance: What are the priorities?
  • Resources
  • Is working at a start-up for you?
setting the context s
Setting the Context(s)
  • Emerson College (Boston, MA)
    • Small, non-denominational college
    • Focuses on communication and the arts in a liberal arts context
    • Sponsored Research & Programs established May, 2011
    • 1.5 million
  • Providence College (Providence, RI)
    • Small selective, liberal arts college
    • Catholic and Dominican identity
    • Sponsored Research & Programs established June, 2010
    • 2.5 million
setting the context s cont d
Setting the Context(s) (cont’d)
  • Regis University
    • SMALL CATHOLIC JESUIT UNIVERSITY
    • UNDERGADUATE AND GRADUATE
    • LIBERAL ARTS, PHARMACY, NURSING, AND PHYSICAL THERAPY, SCHOOLS
    • 1.8 MILLION
establishing your office s mission and objectives
Establishing your Office’s mission and objectives.
  • What is the landscape of working in a start-up versus an established office?
  • What internal and external factors must be considered in setting and achieving a vision for the new sponsored programs office?
  • Without a map or dedicated crew, how do you make steady progress?
evaluating your institution s culture
Evaluating your institution’s culture:
  • Disparate views of sponsored programs make navigating a start-up office at a PUI interesting, yet challenging.
  • Assess your position and resources.
  • What are the established goals and parameters already set?
  • What expectations do other’s have your position?
  • At what point of readiness is your institution for sponsored research? For you?
identifying your fundable assets
Identifying your fundable assets:
  • What are the strengths of the college/university?

Do you have programs/centers of excellence?

  • What are the strengths of the faculty?

Level One: Who are your front-runners?

Who are the experts?

Level Two: Who’s interested in getting involved?

  • What existing relationships may be helpful?

Is your geographic location useful?

Are the existing sponsor relationships good?

  • Is there a prior history of funding or collaboration?

Are there obvious partners?

Are there less obvious relationships/collaborations that

can be leveraged?

looking outside
Looking outside:

How will you be affected by the external funding and regulatory climate?

  • Declining funding availability.
  • Increasing regulatory requirements.
  • Business R&D and Sponsorships.
establishing infrastructure
Establishing Infrastructure
  • How do you promote a culture of research?
  • Do you have financial management systems?
  • Do you have required policies and procedures in place?
  • Do you have adequate resources/support?
  • Do you have information for a web presence?
  • Do you have an IRB/IACUC?
  • Do you have the skills and competencies to move things forward?
  • Are you prepared to be a catalyst/facilitate change?

Rarely would this tower be built the same way by the

same person---

compliance what are the priorities
Compliance: What are the priorities?

Establishing procedures and policies:

  • Garner Support
  • Educate faculty and staff of service/resources

Determining priority to tackle:

  • Human Subjects Protection/IRB
  • IACUC
  • Responsible Conduct of Research (RCR)

Promote an atmosphere of confidence

  • Free of fear
pre award services
Pre-Award Services:

Assisting with Proposal Development

Assisting with Budget

Facilitating Collaborations

Funding Searches

Training

Facilitating relationships with funders

post award services
Post-Award Services:

Doing for

Supportive, educative meeting where PI is at

Leaving to his/her own devices

  • Negotiation of agreements
  • Financial management
  • Reporting/Billing
  • Overhead distribution
  • Stewarding sponsors
  • Financial monitoring/compliance
want to take on a start up
Want to take on a start-up?

Are you/Do you have/Can you get?

  • Ability to handle high-degrees of stress
  • Sustained, seemingly endless energy
  • Flexibility
  • Broad experience
  • Tolerance & patience (of self and others)
  • Ability to set boundaries (with self and others)
  • Ability to laugh (at self and with others)
  • Ability to seek help, guidance, and support through network
take home messages
Take home messages --

Figuring out the what, how, and when in a start-up is more of an art than a science

Context, context, context-Be mindful of goals/mission of the institution

You are not alone-utilize the resources available

Work toward moving from a one-man-band to a chorus!

contact information
Contact Information

Elizabeth Demski

Associate Vice President of Research and Creative ScholarshipEmerson College, Boston MA617-824-3075

elizabeth_demski@emerson.edu

Kris Monahan

Director, Sponsored Research & Programs

Office of Academic Affairs

Providence College, Providence RI

401-865-2554

kmonaha6@providence.edu

Don Bridger

Director, Office of Academic Grants, Office of Academic Affairs

Regis University, Denver CO

303—458-4206

dbridger@regis.edu