1 / 24

Pennsylvania Banner Users Group 2009 Fall Conference

Pennsylvania Banner Users Group 2009 Fall Conference. Implementing Imaging. General Announcements:. Please turn off all cell phones/pagers If you must leave the session early, please do so as discreetly as possible Please avoid side conversations during the session

kass
Download Presentation

Pennsylvania Banner Users Group 2009 Fall Conference

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Pennsylvania Banner Users Group 2009 Fall Conference Implementing Imaging

  2. General Announcements: • Please turn off all cell phones/pagers • If you must leave the session early, please do so as discreetly as possible • Please avoid side conversations during the session • Questions will be answered at the conclusion of the presentation Thank you for your cooperation

  3. Introduction • Carl A. O’Neil Assistant Director of Development Operations • The University of Scranton • Carl.ONeil@scranton.edu

  4. Agenda • Overview • Documents • Equipment • Software • Staff • Space • Problems • Q&A

  5. Analyze • Gather Information • Visit organizations • Presentations

  6. Documents • What do you need to Image? • How do you find out? • Develop policy on hard copy retention • Legal responsibilities • Name the document types appropriately

  7. Document Types • Correspondence • Acknowledgements • General • Gift/Pledge • Pledge Agreement • Scholarship/Endowment Agreement • Reminders/Statements • Gift Backup • Stock, Checks, Gift-in Kind, and Letters

  8. Document Types (continued) • Stewardship • Annual reports • Activity reports • External events • Dedication events • Planned Giving • Anything legally naming the University as a beneficiary

  9. Document Types (continued) • Prospect Research • Anything (personal) donor related • Miscellaneous • Designation Forms • Campaign

  10. Equipment • Scanner Flatbed (HP Scanjet 8390) Multi Function Product (MFP)(Lanier LD325) • Computer

  11. Scanner Comparison Scans per minute MFP 52 SPM 200 DPI 50 SPM 300 DPI 32 SPM 600 DPI Flatbed • 35 SPM 200 DPI • 20 SPM 300 DPI • 5 SPM 600 DPI

  12. Scanner Comparison (continued) • Image quality • Standard features • System requirements • Security • File size

  13. Software • Application Extender • Image Capture • Document Manager • Web Extender • Technology Department

  14. Staff • Who will do the imaging? • Indexing • Verification • Historical Documents • Cleaning Files • Levels of Use

  15. Roles/Levels • Viewer • View or print • Scanner • Add page, Scan, Index, Display, and Print • User • All the above plus Delete pages, Annotate, and Redact documents • Lead • All permissions.

  16. Space • General work space • Dedicated room

  17. Problems • Adding a field to the indexing form • Server • Test and Test again!

  18. Open to the Floor • Questions • Comments

More Related