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The End Game. How to Submit Your Thesis Margaret Haldane. Overview. Prelims to thesis submission: Approval of Title Approval of Examiners Submission of thesis – online guidance, binding, formatting & printing Viva After the Viva – outcomes, thesis & graduation

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the end game

The End Game

How to Submit Your Thesis

Margaret Haldane



Prelims to thesis submission:

Approval of Title

Approval of Examiners

Submission of thesis – online guidance, binding, formatting & printing


After the Viva – outcomes, thesis & graduation

Note: please ask questions throughout or at the end!

preliminaries to thesis submission
Preliminaries to Thesis Submission
  • Approval of title and sub-title

  • Threemonths before submission
  • Title, Subtitle (up to 30 words no repetition) & Keywords (up to 10 for indexing and search terms).
  • Form signed by Principal Supervisor and School Director of PGR
preliminaries to thesis submission1
Preliminaries to Thesis Submission

2. Appointment of Examiners

  • Check with supervisor on appointment of examiners
  • No later than two months before submission
  • Examining team with Independent Chair approved by RDC
  • Form signed by Principal Supervisor and School Director of PGR
submission of theses guidance online
Submission of Theses – guidance online
thesis submission binding formatting
Thesis Submission - binding & formatting
  • Temporary bound copies for pre-viva/first submission
  • Each copy of the thesis must be printed and not photocopied
  • Remember to check all pages are in the correct order. Use 100gm paper. 12pt Type Size, min 1.5 up to double-spaced Line Spacing, note Margins (especially left).
  • Word Length – PhD 80,000 – 100,000 Max*

*Examiners critical of lengthy thesis


Thesis Style and Layout

  • Title page must NOT be numbered
  • Starting with the Abstract, pages must be numbered in lower-caseRoman numerals centred at the foot of each page up until the last page before the start of Chapter One.
  • From the start of Chapter One, each page must be numbered in the normal style - 1,2,3 etc, and page numbers must be centred at the foot of each page.
printing inprint design copyzone
Printing - Inprint+Design (CopyZone)
  • Inprint+Design – WB07 Richmond Building: – see contact page for queries and to pay over the phone, read the guidebook, submit your files by email
  • Colour pages at extra cost
  • Rough guide for first temp bound submission – 2-3 working days
thesis submission
Thesis Submission
  • Submitting to the printers (including CopyZone) is not your formal submission to the University!
  • THREE temporary-bound copies need to be handed in to the Hub, main entrance Richmond Building (open 9am – 5pm Monday to Friday)
  • Copyzone can deliver to the Hub upon request
  • Add one copy for yourself (take to exam)
thesis submission1
Thesis Submission
  • Complete Thesis Submission Form and Declaration of English Language Assistance Form (if appropriate)
  • Confirm viva date (good luck!)


  • Within 8 Weeks of Thesis Submission (as per Regulations) – though this depends on all preliminary paperwork submitted and approved PRIOR to thesis submission and will also be influenced by examiners’ schedules
  • Usually 1.5 - 3 hours, supervisor present by YOUR request
  • More info on short course, “How to Survive the Viva”:
after the viva outcomes
After the Viva - outcomes
  • See online research exam forms:

  • Most common outcomes are:
    • 1.2 minor corrections (corrections approved by Internal Examiner, then submit hardbound thesis ready for the library)
    • 1.4 re-submit thesis (amendments to thesis are approved by both examiners and a formal re-submission of soft-bound thesis the Hub; fee (currently £500) charged for re-submission)
after the viva outcomes1
After the Viva - outcomes
  • The Internal Examiner is responsible for ensuring the outcome is communicated to you
  • No communication is sent by the Hub Research Team until after approval by RDC of all exam paperwork (including the approval of minor corrections form)
  • Award Pending letter issued after RDC approval and before conferral by Senate
after the viva thesis
After the Viva – thesis
  • TWO hard copies & one electronic copy (CD) to be delivered to the Hub (Student Administration and Support – Research). This includes one copy for supervisor/department.
  • If using CopyZone: usually bind up to 300 pages for one thesis & check turnaround times (usually, min. 1 week)
  • Complete Electronic Deposit Agreement Form
  • Check date of degree ceremony again and relax
useful contacts
Useful Contacts

General Hub-Research email

General Ext: 3051 or 5141

the submission and examination process

The Submission and Examination Process

Thank you and good luck with your thesis submission & viva!