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“ Working Actively and in Partnership to combat HIV/AIDS” FIDUCIARY MANAGEMENT UNDER THE MULTI-SECTORAL HIV/AIDS PROJECT (MAP)-GHANA PRESENTED BY : MAXWELL ADDO (Director of Finance) AND FUSEINI ABU (Procurement Manager) Ghana AIDS Commission. Fiduciary Management Cont’d.

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“Working Actively and in Partnership to combat HIV/AIDS”FIDUCIARY MANAGEMENT UNDER THE MULTI-SECTORAL HIV/AIDS PROJECT (MAP)-GHANAPRESENTED BY: MAXWELL ADDO (Director of Finance) AND FUSEINI ABU (Procurement Manager) Ghana AIDS Commission

fiduciary management cont d
Fiduciary ManagementCont’d
  • Fiduciary Management (Finance and Procurement)
  • Objectives of Fiduciary Management MAP (GHANA):
  • To facilitate project implementation through the provision of Financial and Procurement Technical support to all Implementing Agencies.
  • To Ensure that funds disbursed to sub-projects have been use for their intended purpose
  • To ensure that project implementation is on course
  • That Budgeted cost will not be exceeded.
country fiduciary management team
Country Fiduciary Management Team
  • Maxwell Addo-Director of Finance (Ghana AIDS Commission)
  • Fuseini Abu-Procurement Manager (Ghana AIDS Commission
  • Samuel Anyimadu-Amaning-GHANET (Ghana HIV/AIDS Network)
  • Matilda Owusu-Ansah-Planned Parenthood Association of Ghana (PPAG)
  • Emmanuel Budu Addo-Senior Accountant (SIPAA)

( Team formed during the George Workshop in South Africa) Before this workshop Ghana did not have such a team.

  • Design Considerations
  • Different capacities of Implementing Partners
  • The need to make procedures user-friendly
  • The lateral spread of Implementing Agencies
  • The need for timely information for Analysis, Planning and Control of operations
ghana map institutional framework
Ghana (MAP) Institutional Framework

Director-General-Ghana (MAP)

Country Fiduciary

Management Team

Finance and Procurement-Ghana MAP

Window A (MDA’s)

Window B (NGO’s)

District Assemblies


Flow of Funds



Window C (CBO’s)

description of institutional framework
Description of Institutional Framework
  • Institutional Involvement
    • Funds disbursed from MAP Ghana to all 3 Windows (A, B, & C)
    • Disbursement for Window C done through District Assemblies (Decentralisation)
    • Each sub-project has a Fiduciary Management Team to manage the Funds
    • Windows A & B report directly to MAP Ghana
    • Window C reports through District assemblies
achievements in fiduciary management at map ghana
Achievements in Fiduciary Management at MAP Ghana
  • Total of 5,434 sub-projects financed by MAP Ghana for all 3 Windows within 18 months of Credit effectiveness
  • Project Implementation ahead of Schedule

Effectiveness Date: May 8th 2002

Closing Date: June 30th 2005

But GARFUND will finish before the Closing Date!!

Total Project Amount: US$25,000,000.00

Disbursement to Date: US$10,515,960.00

Undisbursed Balance = US$14,484,040.00

achievements in fiduciary management cont d
Achievements in Fiduciary Management Cont’d

*Commitments-Subprojects: US$8,794,757.00

  • Carried out Financial and Procurement Training Workshops for Windows B & C
  • Set up Country Fiduciary Management Team
  • Implemented recommendations of George (S.A) Workshop on Fiduciary Management:-
achievements in fiduciary management cont d1
Achievements in Fiduciary Management Cont’d
  • Reviewed Financial and Procurement Manual to make it “User-friendly” for all 3 Windows (A, B & C).
  • Incorporated changes in current Financial and Procurement Procedures Manual.
  • Adoption of Output-based Contracts for CBO’s that relies on mutually agreed outputs instead of relying on receipts
  • Establishment of M & E Focal Persons in all 110 Districts and 10 Regions of Ghana
success achieved by
Success achieved by:-
  • Commitment from the Presidency
  • Dedicated, hardworking and resourceful staff at Ghana AIDS Commission.
  • Collaboration and Networking by all stakeholders.
  • Support from DFID-UK for capacity building.
  • Mission Support from the World Bank:-

Regular review missions (International perspective).

monitoring and evaluation
Monitoring and Evaluation
  • Analysis of Financial and Procurement Reports from Beneficiaries of GARFUND
  • Feedback from capacity building workshops
  • Reports of Field Investigators
  • Statutory Audit Reports
  • Reports from District M & E Focal Persons in 110 Districts and 10 Regional M & E Focal Persons from the 10 Regions of Ghana
  • Reports from the media and other stakeholders
  • Strengthen Financial Management capacity at all levels of implementation
  • More attention to Financial Management planning and Monitoring
  • Emphasis on Decentralisation of responsibilities