Sustainability Planning Team Leaders Training Fort Drum, NY 5 November 2008

1. Sustainability Planning Team Leaders Training Fort Drum, NY 5 November 2008

2. Agenda • Introductions • Sustainability - What is it & Why are We doing it • The Strategic Sustainability Planning Process • Results from Preplanning step at FT Drum • Practical Exercise • Workshop Roles and Responsibilities • Goal Setting Workshop • Action Planning Workshop, Meetings

3. Demands for Airspace UXO The Threat Frequency encroachment Endangered Species Urban Growth Air Quality Noise READINESS • Decreased access to resources • Increased costs • Work-arounds • Encroachment • Lost productivity SROC Concerns Source: SECDEF Senior Readiness Oversight Council Report to Congress 2001

4. An integrated strategy... …with defined end state... engaging stakeholders at all levels. …linking objectives to resources,. The Solution

5. Sustainability is… “Sustainability is a national security imperative in a world of decreasing natural resources and increasing demand. The Army is building green, buying green, and going green in order to ensure that Soldiers have the resources they need to accomplish their mission in the United States and globally.”- Secretary of the U.S. Army,Mr. Pete Geren.From STAND-TO! Edition: October 09, 2007

6. Army Initiatives & Tools • Army Sustainability Committee • Army Energy Security Task Force • Army Energy & Water Campaign Plan • Army Compatible Use Buffers (ACUB) • Sustainable Range Program (SRP) • Installation Sustainability Planning • Success story database • ACSIM sustainability website • http://www.sustainability.army.mil/

7. Army Strategy for the Environment • Sustainability Defined • A sustainable Army simultaneously: • meets current as well as future mission requirements worldwide • safeguards human health • improves quality of life, & • enhances the natural environment • Goals • Foster a sustainability ethic • Strengthen Army operations • Meet test, training, & mission requirements • Minimize impacts & total ownership costs • Enhance well-being • Drive innovation “Triple Bottom Line – Plus”– Mission, Environment, Community + Economy

8. A Sustainable Installation... • Optimizes military mission • Provides for the well-being of soldiers and families • Great Facilities • Strong cultural/community services • Has a mutually-beneficial relationship with the local community • Is life-cycle cost-effective to operate • Systematically decreases its dependence: • on fossil fuels and mining; • on non-biodegradable and toxic compounds; • Does not use resources faster than nature can regenerate them; • Operates within its “fair share” of earth’s resources

9. The Process Strategic Planning for Sustainability IMCOM “ABCDEF” Model Pre-planning (Start) WHERE WE WANT TO BE HOW WE GET THERE Goal-Setting (ABC) Action Plans (D) G Get Better Continuous Improvement (EF) FINALIZE PLAN

10. Installations with completed Sustainability Plans Installations in sustainability planning process Installations proposed for FY09 planning Installation Sustainability Planning Lewis Yakima Training Center Drum PA ANG Natick R&D Ctr Umatilla Chem Depot Devens RFTA (USAR) MN ANG Watervliet Ars USAG Selfridge Tobyhanna Army Depot Ft. Hamilton West Point Detroit Ars Picatinny Arsenal Scranton AAP Carlisle Barracks Fort Monmouth CA ANG USMA AP Hill Rock Island Arsenal Letterkenny AD Iowa AAP Ft Detrick Sierra Army Depot Eustis Lima Army Tank Plt Ft. AP Hill Dugway Proving Ground Adelphi Lab Ctr Letterkenny AD Lake City AAP Carson Tooele AD Fort Carson Parks RFTA (USAR) Hawthorne AD Deseret Chem Depot Fort Leavenworth Riley Fort Story Knox Radford Detrick Moffett Field RFTA (USAR) Riverbank AAP Pueblo Depot Radford AAP Walter Reed Ft. Meade Blue Grass AD Presidio of Monterey Fort McNair Kansas AAP Redstone Campbell Fort Myer Fort Hunter Liggett (USAR) Fort Belvoir Irwin Sill Bragg Holston AAP Fort Bragg Fort Irwin MOT Sunny Point Milan AAP McAlester AAP Jackson Redstone Arsenal White Sands Missile Testing Center Yuma Proving Ground Pine Bluff Ars Fort Gordon Red River AD Huachuca Anniston AD Bliss Benning Fort McPherson Lone Star AAP Louisiana AAP Fort Benning Ft. Gillem Hunter Army Airfield Hood Rucker Stewart / HAAF Fort Hood Polk Fort Stewart Fort Sam Houston Camp Stanley Storage Actv Mississippi AAP USAG Miami USAG Hawaii Corpus Christi AD FT Greely USAG Wiesbaden FT Wainwright USAG Japan USAG Baumholder

11. Strategic planning is really about… “Organizational alignment” in other words, Everyone focused on the same priorities.

12. Strategic Planning for Installation Sustainability Public Affairs RDT&E Mobilization & Deployment Force Structure & Readiness Doctrine & Planning Operations & Training Logistics Support Facilities & Infrastructure Industrial Operations Health & Medical Base Operations Systems Acquisition Transportation

13. (Some) Pieces of the Puzzle General Overview HQ Guidance and Mission Real Property Master Plan MCA Program Energy Conservation Plan Sustainable Range Plan Range Development Plan ITAM Land Management Plans Force Protection Plans Communication Plans Workforce Development/Training Plans Transportation Plans Plans, Plans, Plans,… Strategic Plan Sustainability Planning Action Plans Management Systems ESC EMS SRS QMB Program Managers Project Managers

14. Preplanning Session Results (Sustainability Pre-Planning Workshop Results Briefing)

15. Practical Exercise “Quick Win” Projects

16. “Triple Bottom Line – Plus” Mission, Environment, Community + Cost

17. Sustainability Quick-Win Project Description Title: Description: Challenge Supported: Timeframe: Lead/Assist Organizations: Benefits to Mission: Benefits to Community: Benefits to Environment: Dollars and manpower needed: Dollars and manpower costs saved:

18. Sustainability Quick-Win Project Description Title: Mattress Recycling Description: Reduce waste, overflowing landfills require additional land that could be used for other purposes Challenge Supported: Strengthening Partnerships with North Country Communities and protect environment Timeframe: FY10, Q3 Lead/Assist Organizations: PAIO, JCIDA, DPW Benefits to Mission: Protects and enhances environment, win-win for north country communities & FT Drum, generate revenue for put back into communities Benefits to Community: Reduces waste & less landfill usage, potential job opportunity Benefits to Environment: keeps open space from converting to a landfill Dollars and manpower needed: JCIDA small $ grants, experts form university partners, recycle partners in PW Dollars and manpower costs saved: Recycle costs, increase revenue

19. Sustainability Quick-Win Project Description Title: ONE (Orientation for New Employees) Description: Formalize orientation for new employees to include an employee handbook Challenge Supported: Strategic Human Capital Plan – Develop the Workforce Timeframe: 3 Months Lead/Assist Organizations: CPAC, assisted by PAI, PW, DHR Benefits to Mission: Employees all start on the same sheet of music upon inprocessing. Favorable impression of Fort Drum as an employer Benefits to Community: Better informed employee = better community service Benefits to Environment: Reduced vehicle emissions (employees don’t have to drive around looking for information) Dollars and manpower needed: Minimal – PAT Team = 8 members (X manhours); cost of printed material Dollars and manpower costs saved: Cost avoidance = manhours saved by employees not having to search out info. Fuel costs to new employees

20. Sustainability Quick-Win Project Description Title: Reduce Inventories (CIF) Description: Adjust stockage OBJS down to safe levels that permit us to satisfy customer demands. Divest of excess. Challenge Supported: Logistics Timeframe: FY09 Lead/Assist Organizations: LSE/G4/CMO AMC/DA G4 Benefits to Mission: reduce warehouse footprint/reduce SF required/consolidate stocks into fewer locations, reduce labor costs required for inventories. Benefits to Community: less warehouse space required to support CIF frees up resources to support other activities/requirements Benefits to Environment: less vehicle traffic between warehouses, lower facility energy costs Dollars and manpower needed: No additional – end state may have/should have lower manpower costs Dollars and manpower costs saved: Facility and manpower costs should be lower

21. Sustainability Quick-Win Project Description Title: Shut down WWII and Rear Detachment facilities Description: Shut down WWII and Rear Detachment facilities Challenge Supported: Sustain infrastructure, reduce carbon footprint, secure energy for other needs Timeframe: Now Lead/Assist Organizations: PW Real Property & Shops Benefits to Mission: Collocated operations, better facility utilization, WWII facilities are no good. Benefits to Community: Enhanced C2, renovate vacant buildings Benefits to Environment: Reduced energy consumption Dollars and manpower needed: Minimal Dollars and manpower costs saved: $100K/year

22. Sustainability Quick-Win Project Description Title: Brick making machine to build adobe/brick structures for live fire ranges Description: Replace current plywood structures with brick/clay block structures to replicate third world facades & facilities Challenge Supported: Provide realistic facilities for live fire exercises that replicate third world structures (i.e. Afghanistan, Iraq) Timeframe: Complete during current FY Lead/Assist Organizations: DPTMS, DOC Benefits to Mission: Provides improved training venue Benefits to Community: N/A Benefits to Environment: Material is natural, reduces waste material , is reusable Dollars and manpower needed: $93K for machine, 1 gallon diesel per 340 blocks per hour, and 1 operator Dollars and manpower costs saved: Reduced repair and rebuild time of structures for live fire ranges

23. Sustainability Quick-Win Project Description Title: Alternate work schedule Description: Expand and promote existing programs. Goals/Objectives Supported: 4.3 Promote Utilization of Readily Available Flexibilities and Incentives; also 1.2 and 3.1 Timeframe: End of first quarter FY09 Lead/Assist Organizations: Lead – DCSP; Assist – CPAC, Command Benefits to Mission: Staffing flexibility; morale; improved customer service; reduced costs associated with leave Benefits to Community: Decreased traffic congestion; increased community involvement Benefits to Environment: Reduced car emissions Dollars and manpower needed: minimal dollars (promotion); minimal, no hires Dollars and manpower costs saved: possible overtime cost savings; possible recruiting cost savings Workforce Team

24. Sustainability Quick-Win Project Description Title: Fort Detrick On-Line Guide to Employment Description: Publicize, market, and promote this resource Goals/Objectives Supported: 3.1 Identify Strategic Initiatives; 1.1 Timeframe: End of first quarter FY09 Lead/Assist Organizations: DCSP, CPAC, PAO, FMWR, FC Workforce Services, FDBDO, Fort Detrick Alliance Benefits to Mission: Expanded recruitment pool Benefits to Community: Live here, work here – expanded visibility to FD opportunities Benefits to Environment: Less traffic and pollution from commuting Dollars and manpower needed: Minimal dollars (promotion); minimal, no hires Dollars and manpower costs saved: Capitalize on shared cost initiative Workforce Team

25. Sustainability Quick-Win Project Description Title: Administrative Correspondence for USAG, Ft. Detrick Description: Establish policy that requires USAG to duplex print; reset margins to ½ inch for internal correspondence, decrease print size from 12 pt to 10 pt; and use email as official correspondence eliminating need for hard copy documents Goals/Objectives Supported: Goal 3, Improve coordination of Continual Process Improvement Timeframe: Year end FY09 Lead/Assist Organizations: Admin Office (Office of the CDR) Benefits to Mission: Decrease amount of paper used; decrease amount of file space required, decrease amount of waste in recycling Benefits to Community: Less items in waste stream Benefits to Environment: Minimize use of scarce resources to generate end products Dollars and manpower needed: minimal Dollars and manpower costs saved: Supply $$ should decrease because fewer supplies purchased Business Practices

26. Sustainability Quick-Win Project Description Title: “Maximize Green Buying” Description: Complete the installation green procurement plan, obtain GC, DOC and CG approval. Roll out the approved plan to all key procurement personnel (includes but may not be limited to garrison and mission partners purchase card holders, buyers, contracting specialists, specification writers, and approving officials). Includes implementation and initial training. Goals/Objectives Supported: Goals 1 and 4, Timely and Efficient Procurement Process Timeframe: By end of FY2009 Lead/Assist Organizations: Environmental supported by Contracting Benefits to Mission: Ensure compliance with green procurement requirements. Benefits to Community: Fort Detrick would be purchasing more environmentally sound products, therefore decreasing exposures and harmful effects on the environment Benefits to Environment: Fort Detrick would be purchasing more environmentally sound products, therefore decreasing exposures and harmful effects on the environment Dollars and manpower needed: One to two hours of training for all key procurement personnel. Dollars and manpower costs saved: Savings not realized immediately. Potential longer-term savings as a result of implementation Business Practices

27. Sustainability Quick-Win Project Description Title: Army Suggestion Process and Energy Savings Contest Description: Conduct energy savings competition with cash and non-cash prizes for suggesters who will be encouraged to use Ft. Detrick’s Suggestion Program (e.g. prizes for adopted energy saving ideas) Goals/Objectives Supported: Goal 3, Improve Coordination of Continual Process Improvement. Timeframe: FY-09 3rd Quarter Lead/Assist Organizations: Lead – DRM; Assist – Environmental Office Benefits to Mission: Reduce Fort Detrick’s annual outlay of energy costs Benefits to Community: Energy reductions will result in less drain on natural resources for the present and future generations Benefits to Environment: Energy reductions will result in less drain on natural resources for the present and future generations Dollars and manpower needed: Dollars and manpower costs saved: Business Practices

28. Sustainability Quick-Win Project Description Title: Solar Street Lighting Demo Description: Ft Detrick-owned street lighting demo in DIS parking lot Goals/Objectives Supported: Goal 2.3 (alternative electric energy) Timeframe: FY09 Lead/Assist Organizations: DIS Engineering Benefits to Mission: Cost-savings, freeing up utility $ for other mission use Benefits to Community: reduced demand on community grid Benefits to Environment: smaller carbon footprint Dollars & manpower needed: $44K Dollars & manpower cost avoidance: $2.2K/year Infrastructure & Utilities Team

29. Sustainability Quick-Win Project Description Title: Solar Heating for Indoor Pool Description: Solar indoor swimming pool heating (Bldg 1507); will offset the natural gas usage by providing solar power to heat the pool Goals/Objectives Supported: Goal 2.3 (alternative electric energy) Timeframe: FY09 Lead/Assist Organizations: DIS (Engineering) Benefits to Mission: Cost-savings, freeing up utility $ for other mission use Benefits to Community: reduced demand on community grid Benefits to Environment: smaller carbon footprint Dollars & manpower needed: $102K Dollars & manpower cost savings: $32.5K/year Infrastructure & Utilities Team

30. Services Team Sustainability Quick-Win Project Description Title: Reduce vehicle emissions Description: Replace existing Daihatsu mini utility vehicles with electric vehicles. Goals/Objectives Supported: Goal 1, Zero Vehicle Emissions, supports three of the four objectives. Timeframe: Ten mini utility vehicles replaced by end of FY09. Lead/Assist Organizations: Support Services Division Benefits to Mission: Improved reliability, increased flexibility of new vehicles compared to existing. Benefits to Community: Reduced risk to operators. Local vendor possible. Benefits to Environment: Reduced/eliminated air emissions. No petroleum fuel use. Dollars and manpower needed: $200,000 (FY09 UFR) Dollars and manpower costs saved: TBD – will result from reduced O&M costs (fuel use maintenance, ??). Potential labor hours savings due to enhanced capabilities (road legal)

31. Solar Heating at Fort Drum • 50 SolarWall heating systems installed on 27 buildings Oct 06 to Oct 08 • 110,000 square feet (10,220 m2) of solar panels • 300,000 cfm (510,000 m3/h) of air heated with 99 fans • 4 MW of thermal energy capacity • Cost of $ 3.4 M • Projected fuels savings of 44 billion BTU/h (46,000 GJ) per year • 2,000 tons of CO2 displacement per year Military’s Largest Concentration of Solar Heated Buildings

32. Roles & Responsibilities

33. Team Leader’s Role • Take permanent role in determining/recruiting team members • Help facilitator keep team focused during Workshop • Help Commander choose final goals at Workshop • Participate / contribute ideas, opinions, etc. • Lead follow-on strategic planning meetings

34. Team Member’s Role • Contribute ideas/technical expertise at Workshop and follow-on team meetings • Do specific planning tasks requested by team leader • Communicate relevant plan elements back to organizational leadership and staff • Execute relevant plan objectives • Report back to team leader on progress towards objectives

35. Facilitator’s Role • Help team establish ground rules • Build teamwork / full participation /consensus • Get team to identify THEIR desired results • Keep team active, balanced, focused & on-time

36. Recorder’s Role • Capture and summarize team members’ ideas • Prepare team PowerPoint presentations at Workshop • Document team results at end of Workshop

37. Timekeeper’s Role • Keep Team on time during the Workshop: • Watch Your Watch • Enforce Rules for Breaks • Reconvene Team at the End of a Break • Consider Using the 50/10 Rule … • Work for 50 Minutes then Break for 10 • Give Team Five & One Minute Warnings • Be Tough on Time

38. Example Ground Rules • No Bad Ideas • (emphasize “yes, and …” discourage “no but …”) • Respect Each Other’s Ideas • Go for Good not Perfect • First Names Only - Check Titles at the Door • Actively Participate - Listen More than You Talk • Seek Consensus • Consensus means we all understand and can live with a position • Survey with “thumbs” to gain consensus

39. Strategic Planning for Sustainability IMCOM “ABCDEF” Model Pre-planning (Start) 23-24 Jul 08 WHERE WE WANT TO BE HOW WE GET THERE Goal-Setting (ABC) 6-9 Jan 09 Action Plan (D) G Get Better Continuous Improvement (EF)

40. “A,B,C” - The Goal-Setting Workshop • Content • Executive session to energize senior stakeholders • Work session to further refine long-term threats to mission, community and environment that result from core activities • Work session for to develop initial long-range goals • Participants and CDR select goals that comprise the vision for installation’s future • List of first projects • Participants • Required Participants • CDR – Master of Ceremony (MC) • Core team members • Invite Other Participants • Senior Leadership • Invited community members • Other installations, headquarters • Facilitators and Subject Experts • Deliverables • A set of 25-year goals • List of initial activities • Each goal assigned to a Core Team and Documented in an After Action Report (AAR)

41. Goal Setting Agenda Tuesday, 6 Jan  0730-0800 Registration, coffee, breakfast  0800-0840 Workshop Opening: Administrative Remarks Workshop Overview Commander’s Welcome 0840-0900 Ms. Karen Baker, IMCOM (Invited)  0900-1000 Keynote Speaker: Mr. Paul Wirt; Chief, EMO; FT Bragg  1000-1015 Break  1015-1115 Big Mo, Big Bro, Let's Go  1115-1130 Instructions for Afternoon Team Break-out Sessions  1130-1245 Lunch  1245-1630 Team Sessions

42. Goal Setting Agenda Wednesday, 7 Jan 0730-0800 Registration, coffee, breakfast 0800-1200 Team Goal Setting Sessions (final schedule of morning and afternoon team sessions subject to change) • Training Enablers • Communities • Human Capital 1200-1600 Team Goal Setting Sessions (final schedule of morning and afternoon team sessions subject to change) • Logistics • Infrastructure and Utilities

43. Goal Setting Agenda Thursday, 8 Dec 0730-0800 Registration, coffee, breakfast 0800-0930 Team Goal Setting Sessions 0930-1000 Break and Teams Move to Plenary Briefing Room 1000-1045 Presentation of Initial Goals to Garrison Commander 1045-1100 Attendees Vote for Final Goals 1100-1330 Extended Lunch Break Main Body of Participants 1100-1230 Final Goals Selections – Wall Walk Selected Participants Garrison CDR, Deputy CDR, Champions, Team Leaders, PAIO Staff, Facilitators 1230-1330 Working Lunch Prepare Guidance for Teams to Finalize Goals Champions,Team Leaders, PAIO Staff, Facilitators 1330-1600 Team Sessions Final Directions Provided to Teams, develop Final Goals

44. Goal Setting Agenda Friday, 9 Dec 0730-0800 Registration, coffee, breakfast 0800-0900 Team Sessions, prepare presentations of Final Goals 0900-0930 Break and Teams Move to Plenary Briefing Room 0930-1030 Presentation of Final Goals to Command Group 1030 – 1100 Description of Next Steps and Concluding Remarks 1100 Conference Adjourns

45. USAG Baumholder Goals • Provide State-of-the-Art facilities to support current and future unit readiness requirements. • Well-zoned Garrison (residential, commercial and mission) that provide maximum accessibility for Soldiers and Families. Effectively and efficiently use onsite resources, automation and other offsite (CONUS) and OCONUS options. • A zero-footprint installation in terms of energy, water, land use, consumption of materials, transportation fuels, and waste/emissions. • Establish, strengthen and maintain strategic partnerships with appropriate stakeholders to ensure the sustainability of USAG Baumholder and the Baumholder community. • Strengthen existing strategic partnerships to enhance on-going partnerships. Recruit, train, promote and retain motivated, versatile workforce/teams to provide fully-staffed consistent, high-quality services.

46. Fort Jackson Example Goal • Military Training: • Increase percentage of existing lands available for training to 80% against 2006 baseline (approx 50%). • Increase training efficiency and capacity. • Develop an objective system of indicators to track quality of life for the Ft Jackson community.

47. Fort Benning Example Goal “Capture Full Economic Potential For Energy Efficiency Through The Use Of Innovative And Sustainable Approaches To Energy Acquisition, Management And Consumption” • No net increase in fossil fuel based energy usage through greater efficiency, conservation and alternate sources, without restricting growth • Partner with energy producer to generate cost-effective energy from alternate sources/methods, such as solid waste, biomass, solar, fuel cells. • Eliminate fossil fuel usage in government tactical and non-tactical vehicles and material handling equipment on the installation by 2030

48. “D” - Action Planning Workshop • Content • Briefing on plan format and strategic planning terms • Review of team challenge and goal(s) • Work sessions to produce a plan with Mid-term Objectives (5-8 years out) with Measures, Targets, supporting Actions and Owners • Participants • Core Teams • Strategic Planner • Facilitator for first session • Deliverables – initial draft of the 5-year implementation plan

49. LAST SLIDE! Questions? See You in January

50. Sustainability Quick-Win Project Description Title: Description: Challenge Supported: Timeframe: Lead/Assist Organizations: Benefits to Mission: Benefits to Community: Benefits to Environment: Dollars and manpower needed: Dollars and manpower costs saved: