GRANT PROPOSAL WRITING - PowerPoint PPT Presentation

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  1. GRANT PROPOSAL WRITING BY Anetekhai Martins Professor of Fisheries, Faculty of Science, Lagos State University.Tel:08034466021, E-mail:

  2. International Conference on Transition Observation-Knowledge-Intelligence (TOKI 2014) INTRODUCTION: Suggested Topics on Grant Proposal Writing • 1. Identifying opportunities and related conditions • 2. What to look for in calls: qualification requirements, relevance of competence, relevance of field of study, deadlines, etc • 3.Proposal content: science or problem to solve, proposal format, budgeting, time scale, resource personnel, etc • 4. Where and when to get administrative supports, need for peer review, etc • 5. Evaluation of capacity to carry out the planed project • 6. Leg-running: establishing contacts within and outside the financing structure to “defend” the project. • 7. Alternative funder(s), need for co-finance or additional funders • 8. Project sustainability and when to start writing the next proposal

  3. INTRODUCTION • Humanity relies on basic and applied knowledge derived from research for survival, development and sustenance of the environment. • Stake holders (government department, corporation, foundation or trust, nonprofits organizations, educational institution, business organizations and individual) provide grants (non-repayable funds disbursed to the recipient(s)) to support research in various areas.

  4. OPPORTUNITIES • Democratized • Part of Commonwealth and relevant convention signatories • Current availability of local funds(TETFUND, FOUNDATIONS AND HIGHER INSTITUTIONS) • Willingness of younger colleagues to do research

  5. WEAKNESS • Trust ( Scam) • Minimal interaction with colleagues from other countries to raise level of competence in proposal writing • High cost of PG studies • Lack of grant writing skills

  6. IDENTIFYING OPPORTUNITIES AND RELATED CONDITIONS • A research problem must have been identified by either the donor or potential recipient. • The donor identifies the research problem, makes advert(online, news papers etc) with the conditions for granting the award well spelt out . • The researcher may identify the research problem and makes an unsolicited application. • In either case a grant proposal must be written by the potential recipient to the donor

  7. GRANT PROPOSAL WRITING • The first step is to study the call carefully and answer the following questions • Am I or my research team qualified with relevant competence and can beat the dead line for submission? • If the answers to all the aspects of this question are yes please go ahead.

  8. APPLING FOR THE GRANT • Appling for the grant requires filling out an application form. • Solicited or none solicited, the general guidelines are as follows.

  9. THEMATIC  Clearly indicate your area of interest and ensure that the title of the proposal is in line with the sub- themes which may be presented as A: Infrastructural Development and Management B: Social Sciences, Arts and Humanities C: Science & Technology D: Cross-cutting Areas

  10. TITLE OF THE PROJECT The title of the research project should • reflect the set objectives of the donor • easy to understand without ambiguity. • This requires a thorough understanding of the interest of the potential donor

  11. Sample Title Production and Commercialization of Body Cream made from Catfish Oil. Key words/Phrases: • Production • Commercialized • Body cream • Catfish oil

  12. Contact Details of the lead researcher/Coordinator: Project Leader: • Prof. Anetekhai, Martins. Agenuma Institution: • Department of Fisheries, Lagos State University, Ojo, PMB 1087, Apapa, Lagos Nigeria. Tell: • 08034466021  Email:

  13. Contact Details of the Collaborators Same as has been done for the project leader. They may be more than five and from different Departments, Faculties and Universities.

  14. Priority Area • The applicants must clearly show an understanding of the problem (the specific area that the project addresses) that the research sets out to solve. Proposal which do not address identified problem in the call cannot win any grant. • Some may require you to send concept notes

  15. Project Location • The place where the research will be carried out should be clearly stated including travels to analyse data in other laboratories within and outside the country. Should there be need for any inception workshop or pre-proposal workshop, it should be so clearly stated.

  16. It will reduce waste, provides low-cost and convenient bye products that can be used to operate small scale industry that will sustain specialized body cream industry. • People with very sensitive skin will find the cream very useful • Employment generation • Institution for adoption of packages for training of students and research • Entrepreneurs will adopt the technology and start manufacturing the cream for sale THE POTENTIAL BENEFITS OF THE PROJECT

  17. The length of the project must be clearly stated. • It is clearer to do this in stages or phases and may be presented in tabular form as shown in the example. Duration of the Project and work plan:


  19. CONCEPTUAL FRAMEWORK AND THE RESEARCH METHODOLOGY This gives a concise description of the experimental designs and activities that will be carried out to deliver the result of the project. SAMPLE: This project sets out to: • Extract oil from Catfish (Clarias gariepinus) for small scale industrial development in Nigeria. • Analyzed the oil to determine it suitability for use in the production of body cream. • The oil if suitable will be used as raw materials to produce body cream . • Establish a pilot small scale body cream industry that is self sustaining. • The technology will be offered to interested entrepreneur for adoption through awareness creation. • The established pilot centre will be promoted for adoption by other research institutes and institutions as training centres for students, entrepreneurs and employees.

  20. Objectives • Describe the impact/ change that the Project hopes to bring about by delivering its results provided certain assumptions hold. • It should also be presented in summary form or in a log frame. • This is the reason for the project and should address an identified constraint and be demand-driven. • A summary of any significant work already carried out in this area will be added advantage.

  21. SAMPLE: Short term objectives of research: • This research seeks to- • Leverage on existing knowledge of waste from African mud catfish and turn the waste to valuable body cream and soap. • Provide profile of the nutrients composition from different carcass of the fish. • Demonstrate that the quality and quantities of catfish oil extract can serve as important raw material to existing and potential cottage industries. • Quantify the job creation potentials from the catfish oil.

  22. Sample: Long term objectives of research: • Development of SME for the production of specialized body cream and soap. • Establish a pilot commercial industry based on catfish oil within Lagos State University. • Unleash growth and development of the catfish industry by broadening the down-stream market such as: Fish oil for cooking, Catfish oil for food processing plants, catfish oil for pharmaceutical industry, catfish oil for cosmetics industry(soap and body cream ), catfish Steaks, minced catfish, and breaded catfish (flesh) for fast food and Supermarket.



  25. THE KEY STAKEHOLDERS, TARGET GROUP AND BENEFICIARIES OF THIS PROJECT • i. Government • ii.Fish producers • iii.Fish processors • iv.Researchers • v.Universities • vi.Consummers • vii.cosmetic industries

  26. Social and Environmental Impacts • Social and Environmental impact of results of the study. • mitigation measures if any

  27. Assumptions • Explain Assumptions at each level • Assumptions are external factors over which the project does not have direct, or complete control, but on which the delivery of Results and chievement of objectives depends. SAMPLE: Late release of funds

  28. BUDGET AND FINANCE • Do not exceed the maximum • Any item to be purchased must be tied to the project • Rates for travel and subsistence should be according to norms of donor • The total of Overheads and Contingency should not exceed 10%, and should be kept to a realistic minimum

  29. FINANCIAL AND PROCUREMENT MANAGEMENT CAPACITY OF INSTITUTIONS(Credibility) • Banking arrangements • Accounting and reporting • Internal Control • Audit • Procurement • Disbursement of funds

  30. Where and when to get administrative supports, need for peer review, etc • National: FAO, UNESCO, IFAD ETC require that the application goes through the relevant ministry • Institution: University research grant committee • International organizations: EU requires 2 institutions from third world and at least one from developed EU countries • NGOs • Individuals • Post doctoral

  31. Evaluation of capacity to carry out the planed project • Pre-proposal conference/workshop

  32. Leg-running: establishing contacts within and outside the financing structure to “defend” the project. • Make contact soon after you are sure the proposal has been received. • Make contact with the grant committee chairman/members informally ie send him/some of them your intentions

  33. Alternative funder(s), need for co-finance or additional funders • It is allowed but must be disclosed eg -UNIVERSITY(PHASE 1) -STATE GOVERNMENT(PHASE 2 ) -TETFUND(PHASE 3)

  34. Project sustainability and when to start writing the next proposal • AS SOON AS A PHASE IS GRANTED, ASK FOR THE NEXT BUT WITH A PROGRESS REPORT. • Stake holders workshop and invite the funder(Budget for this workshop would have been built into the first phase).

  35. Executive summary • This should carry the title, • Objective • Methodology • Personnel • Cost • Output • Benefits of the output

  36. Cover letter • Subject matter • Brief introduction • Description of the project as in executive summary

  37. Self assessment: • Assessors Score Sheet • Name of Principal Researcher or Proposal No

  38. A. Adherence to Research Fund Application Format (20Points)

  39. B. Problem Solving Research or Basic Research (40Points)

  40. C. Promote Multi – Disciplinary Research( 15Points)

  41. D. Research Leadership Institution, Competence and Capacity Buildings( 25Points)

  42. Final touch • Give to at least two colleagues to edit using the score sheet • Sign and send • Place a call when you are sure your application is there

  43. RECOMMENDATIONS • Strengthening of the institutional capacity • Train the trainers • Capacity building of individual