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Adido Solutions Ltd – adido-solutions – 01202 853610

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  1. Dub3 Content Management System Training Ridge Construction - 08/08/05 Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  2. What we’ll cover today: About Adido Solutions Why have an Intranet? Introduction to Dub3 Dub3 – The Basics Advanced Dub3 features Conclusion Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  3. The aim of today - To educate Ridge staff on how to build an easy to use Intranet which can be used by all staff and improves their work lives Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  4. About Adido Solutions Ltd What do we do? Allow businesses to use the Internet Build relationships online Allow you to control your own site Generate traffic to your website Reduce business costs Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  5. Why have an Intranet? Find/search internal documents easily Reduce workload/bottlenecks Improve efficiency/productivity Logical and easy to use Central resource, accessible from anywhere so can share knowledge Can apply skills to website Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  6. Issues with current Intranet Hard to find documents No management workflow Links/documents out of date Maintained by few staff Little/no consistency Not a valuable tool to the business And more? Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  7. Intranets are… Electronic filing cabinets!? • Store lots of information • Needs to be organised properly • Accessed by a number of users • Can become quickly unorganised • Structure is important (Insert image here) Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  8. Dub3 allows you to… • Store lots of information • Organise information properly • Users to access information in a number of ways • Structure and search information as you want Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  9. Any questions? Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  10. The basics of Dub3 Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  11. Login to Dub3 Normally - http://intranet.ridge.co.uk/cms Today only – http://demo.adido-solutions.com/cms Enter username and password and login Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  12. Dub3 Main Menu Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  13. Dub3 Components Sitemap Controls structure Detail page Controls detail/content Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  14. Dub3 Sitemap Controls Intranet structure Add/edit/delete pages/folders Set default pages Cut & paste pages/folders Change order of pages/folders View development site Access Recycle/Publish/ Broken link folders Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  15. Dub3 Detail Page Changes depending on sitemap action • Folder options • View pages, properties and access rights in selected folder • Page options • View pages details, editor area and preview window Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  16. Dub3 Sitemap – Add folder 1. Select folder (see highlighted) 2. Press Folder page button 3. Enter folder name, press OK 4. Folder added Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  17. Folder options • Page listing • View pages, modify dates & sequence • Folder properties • Change folder name & page templates • Access rights • Change folder setting so that only specific users have access (admin only) Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  18. Notes on folders… They allow pages to be grouped logically They add structure to the Intranet Information can be presented so that it is easy to know where you are Multiple pages can be moved in one go Over to you! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  19. Dub3 Sitemap – Add page 1. Select folder (see highlighted) 2. Press Add page button 3. Enter page name, press OK 4. Page added Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  20. Page options • Page properties • View all page information (name, title etc) • Page editor • Edit all page content, images and links • Page preview • View changes before going live Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  21. Page properties Change page name Change page template Edit text for search functionality Select from five versions Show in Menu (yes/no) Update page Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  22. Page editor Edit all page content View older versions & comments Save pages (with comments) Select from multiple text styles Insert images/docs/PDFs Link to other pages/websites And much more… Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  23. Page preview Preview changes before committing to live updates Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  24. Notes on pages… They contain all content and links Page look can be changed by selecting a variety of templates Each page must have a unique name for its folder Over to you! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  25. Adding a page example: • Need to add a new document titled “How to use the Intranet” • IT, Handbook, Library… Over to you! Where would you put it? Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  26. In the past… Multiple copies in each area Versions get overwritten (no consistency) Now… One document linked to from various pages Selected users can update documents Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  27. When building pages… Check to see if it hasn’t already been created Keep to the structure in use unless you are adding something new Link to information, don’t copy it Adido Solutions Ltd – www.adido-solutions.com – 01202 853610 Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  28. Dub3 Editor – Add content 1. Select page 2. Select editor tab 3. Enter text into this area 4. Press Save button 5. Enter a comment, press OK Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  29. Notes on the editor… Most of what you know about MS Word can be applied here Images, PDFs etc can be uploaded You can copy & paste from any document or web pages and text/images will be copied Over to you! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  30. Dub3 Editor – More editor controls Text can be resized using styles Styles are predefined to keep consistency. Use where appropriate Buttons act the same as they do in Word Content control Layout Lists Formatting Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  31. Dub3 Editor – Add image 1. Select page 2. Select editor tab 3. Select where the image needs to be added 4. Press Image button Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  32. Dub3 Editor – Add image 5. Select image from online library or on local machine, press OK 6. Add a relevant description to the image (needed for DDA), press OK 7. Image is added! Image can be resized in the same way as Word Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  33. Notes on images… They can be VERY large to view and download. Edit them if necessary Always add relevant ALTerative text Can be edited at a later date (right click) Once uploaded they are added to library so double check before uploading! Over to you! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  34. Dub3 Editor – Add link to resource 1. Select page 2. Select editor tab 3. Highlight some text (double click mouse) 4. Press Attachment button Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  35. Dub3 Editor – Add link to resource 5. Select resource from online library or on local machine, press OK 6. Highlighted text will now be underlined and will open document when clicked 7. Press Save and add a comment Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  36. Notes on resources… You can upload almost anything! Word, Excel, PDF, JPEG, Powerpoint… The larger the attachment, the longer is takes to load. Shouldn’t be more than 1MB Check the library to see it’s already available before uploading (don’t duplicate) Over to you! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  37. Dub3 Editor – Link to web page 1. Select page 2. Select editor tab 3. Highlight some text (double click mouse) 4. Press Hyperlink button (wont turn gold unless text is highlighted) Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  38. Dub3 Editor – Link to web page 5. Select between external link or from Intranet. For Intranet page press Grey box (…), for external simply enter web address Press OK, once selected 6. Press OK 7. Highlighted text will now be underlined and will open link when clicked Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  39. Notes on links… You can link to any page on the web or Intranet. Make sure the link is correct Links will always open in same window unless you set it otherwise (see manual) When pages are moved, links will can break! Dub3 will inform you of this Over to you! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  40. Dub3 Sitemap – Publish page 1. Select publish bin 2. Select page(s) to publish 3. Press Publish Selected or Publish All to publish all pages listed 4. Pages put live onto Intranet Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  41. Notes on publishing… The more pages to publish, the longer it will take Pages which are deleted must be published. Then put into Recycle Bin Icons show what type of action is to be published (add, edit, del., move, sequence) Over to you! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  42. Dub3 Sitemap – Delete page 1. Select page (see highlighted) 2. Press Delete button 3. Press OK to confirm 4. Page placed into Publish Bin Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  43. Notes on deleting… You can only delete a folder once it is empty Deleting default pages will have a knock on effect on other pages Deleted pages can be restored from the recycle bin Folders do not get put into Recycle Bin Over to you! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  44. Dub3 Sitemap – Other controls Change order of folders/pages on the front of site Default page – First page user sees for selected folder Refresh – Reloads the sitemap Cut & Paste – Move folders/pages to other locations View dev site – See how site looks before publishing pages Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  45. Lets recap… Dub3 is made up of two parts; the sitemap and the detail window Will know how to add and delete pages/folders and how to add content This will perform 90% of what you need to do in Dub3 Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  46. Any questions? Let’s have lunch! Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  47. Advanced features of Dub3 Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  48. Before lunch… We covered the basics of Dub3 and we all understood how to use Dub3!? Now we’ll look at the more advanced features Here we go… Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  49. Users section Dictate who can use Dub3 within your company View all users by grouping View, edit all users in a group or add a new user Adido Solutions Ltd – www.adido-solutions.com – 01202 853610

  50. Users section It’s important a hierarchy is in place! Admin user Manage user accounts and access all areas Department publisher Add/edit/delete all content and publish Department contributor Add/edit/delete content but can’t publish This will require careful consideration from the Intranet team as to who has what roles Adido Solutions Ltd – www.adido-solutions.com – 01202 853610