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And it happens in the “House”. Chapter Leadership Training Ft. Worth, TX September 25, 2013. Scott Raymond Lee Stang . AMTA Volunteers of note:. Scott Raymond: IPP Connecticut Chapter Lee Stang: Delegate, Connecticut Chris Voltarel: Chair, Chapter Relations Committee

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and it happens in the house

And it happens in the “House”

  • Chapter Leadership Training
  • Ft. Worth, TX
  • September 25, 2013

Scott Raymond

Lee Stang

amta volunteers of note
AMTA Volunteers of note:
  • Scott Raymond: IPP Connecticut Chapter
  • Lee Stang: Delegate, Connecticut
  • Chris Voltarel: Chair, Chapter Relations Committee
  • Ann Blair Kennedy: Member Chapter Relations Committee
  • John Combe: Chair HODOC
  • Xerlan Deery: Chair Position Statement Review Commission
  • Dan Barrow: Moderator House of Delegates
training objectives
Training Objectives
  • What this training is:
    • Discussion of delegate responsibilities
    • Identify difference between position statements and recommendations
    • Review Parliamentary Procedure and the Art of Debate
    • Look at available resources for delegates
  • What this training isn’t
    • Discussion or debate of position statements
    • Discussion or debate of HOD agenda or business
delegate responsibilities
Delegate Responsibilities
  • It’s about RELATIONSHIPS with:
  • Chapter BOD
  • Chapter members
  • House of Delegates
  • It’s about RESPONSIBILITIES:
  • Before
  • During
  • After the National Convention
delegate responsibilities the national ones
Delegate Responsibilities: the National Ones
  • The National Position Description:
  • Initiate member involvement in discussion of matters that may or will come before the HOD…
  • Attend all Chapter membership meetings…
  • Have working knowledge of HOD materials…
  • Ensure Chapter is processing recommendations according to policy…
  • Present position statements in the HOD…
  • Attend and PARTICIPATE in HOD meetings…
  • Report back to the Chapter actions of HOD…
delegate responsibilities the chapter ones
Delegate Responsibilities: the Chapter Ones
  • Chapters can also assign responsibilities: Examples
  • Contact members…
  • Serve actively on Chapter committee…
  • Attend certain meetings/events while at Convention…
  • Assist in running Chapter meetings…
  • Write articles for website and/or newsletter…
  • Take pictures at Convention for the Chapter…
  • Report back to Chapter via…
resources available to delegates
Resources Available to Delegates
  • AMTA Website:
  • http://www.amtamassage.org/chapters/House-of-Delegates.html
    • Webinars; Recommendations; Position Statements; Parliamentary Procedures
  • Chapter Volunteer Intranet
  • http://www.amtamassage.org/uploads/cms/documents/hod_toolkit.pdf
    • Delegate tool kit
  • https://www.amtamassage.org/intranet/ documents/
  • index.aspx?accessGroupId=2&folderId=268
  • Delegate Folder under Chapter Volunteer Docs
resources available to delegates1
Resources Available to Delegates
  • Google Groups: Delegate Forum
  • https://groups.google.com/forum/#!forum/delegateforum
    • Special forum for delegates to discuss ‘all things delegates’
    • Position Statements
    • Recommendations
    • Questions pertinent to being a delegate
  • Essentials of the Group:
                • It is for Delegates
      • You are invited in by National
      • There are guidelines for participation
      • HODOC Chair monitors the group
      • Authors of Position Statements can answer questions
be pro active with chapter bod
Be pro-active with Chapter BOD
  • Need to get information to and from your Chapters:
  • Position Statements/Recommendations
  • .

Ways to do this

…..

  • Newsletter
  • Chapter Meeting
    • Special Presentations
    • Round Table Discussions
  • Phone Calls
  • Website
  • Social Media
    • Ask the questions
    • Post opinions
recommendations and position statements
Recommendations and Position Statements

Position Statements

Recommendations

Definition:

Suggestions that a member, chapter or chapter board would like to see an action on.

They involve:

AMTA bylaws, or

AMTA mission and goals, or

Things INTERNAL to the association or HOD

  • Definition:
  • AMTA position on professional or public policy issues that relate to the mission and goal of the association.
  • Not what we think or wish to be true
  • Supported by strong evidence and research.
a closer look at the recommendation
A closer look at the Recommendation
  • Any member can write a recommendation
  • Discuss with Chapter and/or Chapter Board
  • Submit it to the HODOC for review and comments
  • It is debated in the HOD
  • An approved recommendation goes from the House to the National Board of Directors for consideration
a closer look at the recommendation1
A closer look at the Recommendation
  • The NBOD is not obligated to accept or act on the recommendation; however…
  • The NBOD generally reports back to the HOD the following year to report on status of previous recommendations…
  • Recommendations may lead to policy and/or bylaw changes OR they may not!
position statements
Position Statements
  • Definition:
  • AMTA position on professional or public policy issues that relate to the mission and goal of the association.
  • Not what we think or wish to be true
  • Supported by strong evidence and research.
a closer look at position statements
A Closer look at Position Statements
  • The AMTA Vetting Process:
  • AMTA Legal Counsel
  • AMTA Position Statement Review Commission
  • Massage Therapy Foundation
  • Check to see that:
  • Research supports position
  • There is enough research
  • It is appropriate research

The Authors are Challenged

a closer look at position statements1
A Closer look at Position Statements
  • What are you looking for in the research?
  • Are there enough studies?
  • Are the studies relevant to the statement?
  • Are there enough studies OR
  • Are there a lot of small studies, showing the same evidence?
and a few more things
And a few more things
  • What about those nagging typos????????
  • Webinars for future education of new delegates and refreshers for seasoned delegates: where to find!????
  • http://www.amtamassage.org/chapters/House-of-Delegates.html
    • Analysis of an AMTA Position Statement
    • Parliamentary Procedures and Robert’s Rules of Order
now what exactly happens in the house
Now What exactly Happens in the House?
  • And does it Stay in the House???
  • Absolutely NOT!!!
the whats of parliamentary procedures
The ‘Whats’ of Parliamentary Procedures
  • Parliamentary Procedure: a system to conduct business
  • Roberts Rules: the rules that we follow to maintain order and efficiency
  • Moderator: presides over the HOD meeting
  • Parliamentarian: gives advice on procedure

Serves to produce a very interactive and organized House!

it s run on motions the 7 step process
It’s run on Motions: the 7 step process
  • Making motions
  • Debating motions
  • Delegate makes motion
  • Another Delegate seconds it
  • Moderator states motion placing it before the House
  • 4. Delegates debate motion
  • 5. Moderator puts it to a vote
  • 6. Delegates cast vote
  • 7. Moderator announces results of the vote
the process at work
The Process at work
  • A Delegate makes a motion
  • Another Delegate seconds the motion
  • Moderator restates Motion
motion up for debate
Motion up for debate
  • I move that the AMTA 2013 House of Delegates Operation Committee provide loaded pizzas to all delegates during the House of Delegate meeting on Thursday, September 26, 2013
  • There is now a motion on the floor and we will have Delegates debate the motion
language of the house
Language of the House
  • Point of……..
    • Information: a request for information about the business at hand!.
  • Order: an objection to a procedure or personal affront!
  • Personal Privilege: complaint of room too noisy, cold, excessive talking…
  • Caucus
the process continues
The Process Continues
  • Getting to the actual vote!!?
  • End Debate: How?
  • Call the question: Who?
    • Don’t be too quick to call that question
during debate think about
During Debate: Think about
  • Be succinct
  • Be prepared
    • Write it down prior to the meeting
    • Write it down at the meeting
  • Work with fellow Delegates to figure out how to say what you want
  • Listen, listen, listen
  • Be flexible and open minded
  • Be polite
  • Speak to the Moderator ONLY

Rules of Engagement

the voting system
The Voting System
  • Now: How do we put this to a vote!!?
  • Electronic calculations: we don’t have to count hands any more!!
  • Weighted votes vs. non-weighted votes
the voting system1
The Voting System
  • When are they in play?
  • Non weighted = business matters
    • i.e. accepting agenda
  • Weighted votes
    • Recommendations and Position Statements
      • Recommendations = majority
      • Position Statements = 2/3 of weighted vote
must you vote with your chapter
Must you vote with your Chapter?
  • It DEPENDS!
  • On what you hear in the HOUSE!
  • BE THE THINKING DELEGATE!
the wrap up
The Wrap Up
  • So what did we look at today?
  • Delegate responsibilities before, during and after convention
  • Resources available to you on both the website and intranet
  • Ways to communicate with your Chapters
  • The ‘whats’ of position statements and recommendations
  • How we debate
  • The language of the house and system of voting
  • NOW IT’S TIME TO
  • “ROCK THE HOUSE!”
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And it happens in the “House”

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