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Bruce Mayer, PE Licensed Electrical & Mechanical Engineer BMayer@ChabotCollege

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Engineering 10. PowerPoint GuideLines. Bruce Mayer, PE Licensed Electrical & Mechanical Engineer Student Presentations. During Meetings of 23Apr & 07May Order Set by Random Number Generator ANY Topic OK Engineering topic preferred if possible

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Engineering 10


Bruce Mayer, PE

Licensed Electrical & Mechanical

student presentations
Student Presentations
  • During Meetings of 23Apr & 07May
    • Order Set by Random Number Generator
  • ANY Topic OK
    • Engineering topic preferred if possible
    • Counts as BOTH HW08 and EXTRA Credit
      • Worth a Total of 6 pts
        • And Do NOT have to do any more for HW08
  • HW08 alternative = Exercise 14.11
    • Write: Resume, CvrLtr, Thank You ltr
student presentation logistics
Student Presentation Logistics
  • Done Using POWERPOINT
  • 10-15 Minutes
    • 5-10 Slides
  • Inform Me of Your Intention by F/12Apr
    • Bring Presentation on USB Drive
      • Instructor Will load PPT file onto presentation computer
      • Student will Deliver the Presentation with the Aid of LaserPointer Presentation Device
student presentation logistics1
Student Presentation Logistics
  • If MORE Presentations than the Allotted Time → will go down the list
  • Will Do as many As Time Permits
    • Similar to Where-n-Why MiniPresentations;

Will Start at the top of the list and work down as far as we can

    • ALL Student Presentations will be Placed on Presentation Computer for instructor Review
oncampus ppt prep resource
OnCampus PPT Prep Resource
  • The Communications Studies Operation Maintains a COMMUNICATIONS LAB that is Available to ALL Students for FREE
  • The “Comm Lab” Specializes in Helping Students with PowerPointPresentations
  • The Rm 803CommLab Hours of Operation
  • Mon: 9-10:30, 12-3:15
  • Tue: 10:30-12, 1-2:30, 5-6
  • Wed: 9-10:30, 12-1, 2:30-3:15, 5-6
  • Thur: 10:30-12, 1-2:30
the comm lab is open
  • What can Chabot students do in the Lab?
    • Prepare for any presentation with a peer tutor.
      • brainstorm topics
      • organize ideas
      • outline speeches
      • prepare speaker notes
      • prepare visual aides
      • rehearse delivery, individually or in groups
    • Record speeches for evaluation.

Communication Lab >>> Veronica Martinez 9/12/2012 2:12 PM >>>

chabot std ppt template
Chabot “Std” PPT Template
  • The “Standard” Chabot College Template is OnLine at

presentation training
Presentation Training
  • The BEST Presentation Training →

Giving Presentations

  • There is No Substitute for EXPERIENCE in this Regard
    • PREPARE Carefully & Extensively
    • Do a POST-MORTEM Evaluation
      • Ask YourSelf: What could I have done BETTER
basic power point guidelines
Basic Power Point Guidelines

Some tips to make your presentations presentable

why use powerpoint
Why Use PowerPoint

Many People don’t Like PPT

They say it “Dulls the Senses”

So does someone Writing-on and Talking-to the BlackBoard

But it’sBasically an Automated OHP or DocCam

Just like an OHP or DocCam or BlackBoard it can be MISused

basic rules for presentations
Basic Rules for Presentations
  • Contrast is important.
  • For paper…
    • Dark text on a light background.
basic rules for presentations1
Basic Rules for Presentations
  • For projection…
    • Light text on a semi-dark background
    • The eye is attracted to the light on the screen
basic rules for presentations2
Basic Rules for Presentations
  • Stick with a single background.
    • The background is the stage for your information.
    • Set the stage and leave it alone!
basic rules for presentations3
Basic Rules for Presentations
  • Don’t try to dazzle the audience with graphics or style…but with the information.
  • The medium is not the message.
  • The information is the message.
basic rules for presentations4
Basic Rules for Presentations


  • Do not center bullet points.
  • It makes the text ragged.
  • And hard to read and follow with your eyes.
basic rules for presentations5
Basic Rules for Presentations


  • Generally, left-justify bullets.
  • This keeps things neat..
  • and easy to follow.
basic rules for presentations6
Basic Rules for Presentations


Centered graphics leave little room for text.

basic rules for presentations7
Basic Rules for Presentations


  • Place graphics off-center.
  • More room for text.
  • Better balance.
  • More pleasing to the eye.
  • Left placement leads the eye to the text.
basic rules capitalization
Basic Rules - Capitalization
  • First Cap –
    • More Formal
    • Harder To Type And More Decisions.
  • This is an example of capitalizing the first word
    • Less formal.
    • Easier to type and fewer decisions
use restraint with fonts
Use Restraint With Fonts
  • Employ only a few...stick to familiar fonts
  • Stay away from gimmicky fonts unless for a theme.
  • Keeptypesizesconsistent.
  • Serif vs. Sans Serif.
    • Serif  Classic – Sans Serif  Modern
choose fonts wisely
Choose Fonts Wisely
  • Italics are more difficult to read.
  • Use bold when you want some words to stand out.
  • Font size
    • Easy to read (18 pt)
    • Easy to read (24 pt)
    • Easy to read (32 pt)
    • Easy to read (48 pt)
avoid text overload
Avoid Text Overload
  • Having too much text on the screen can defeat the purpose of using PowerPoint. The slides begin to look like a jumble of text, making slides difficult to read and unrecognizable from each other. People will either try to read everything or copy everything down or they will lose interest. List only the key points. If you have more info to include use more slides or create handouts.
animate bullets graphics
Animate Bullets & Graphics
  • Use Simple Animation to “Walk Thru” the Slide for the Audience
  • Audience tends to Read the ALL text when the Entire Slide Appears
    • Detracts Focus from the SPEAKER (you!)
  • Reveal Bullet Points ONE-at-a-TIME
    • EXPLAIN in YOUR WORDS the MEANING of the Bullet
2d 3d visualization aids
2D→3D Visualization Aids
  • Using Labels on MultiView Drawings to Visualize the 3D form
    • Label surfaces; e.g.,
    • Label vertices; e.g., 1,3








use solid colors instead of fill patterns on charts
Use Solid Colors instead of fill Patterns on Charts
  • Patterns on bars or pie slices cause confusion.
  • Solid colors convey a clear bold message
use simple tables to present numbers
Use Simple Tables to Present Numbers

Try not to make footnotes too small

basic rules that you must have to have a good presentation
Basic Rules That You Must Have to Have a Good Presentation.

One of the most common mistakes in creating a presentation is to place too much information on the screen. This can cause the reader to become distracted from the speaker…just like you are now. Audiences are much more receptive to the spoken word.

basic presentation mistakes
Basic Presentation Mistakes.
  • Too much information.
    • Reader gets distracted
  • Audiences are much more receptive to the spoken word.
basic rules
Basic Rules

Keep it simple..

  • Make bulleted points easy to read.
  • Keep text easy to understand.
  • Use concise wording.
  • Bullets are focal points.
  • Presenter provides elaboration.
  • Keep font size large.
  • Simply Animate Bullets & Graphics
basic power point guidelines1
Basic Power Point Guidelines
  • Build the Story…don’t give them too much info at once.
  • Stick with the same transition.
  • Be creative but leave some color choices to professionals.
  • Try Stick to the “6-6” Rule
    • Six words per line 
    • Six lines per page
choosing a color scheme
Choosing a Color Scheme
  • Beginners Should Stick with Power Point defaults or company standard templates.
  • What may look good on your computer may be unreadable when projected.
  • Remember to use strong, contrasting colors for Text.
the color wheel
Colors separated by another color are contrasting colors (also known as complementary)


Adjacent colors (next to each other) harmonize with one another. e.g. Green and Yellow


The Color Wheel
use contrasting colors
Use Contrasting Colors
  • Light colors on dark background.
  • Dark colors on light background.
background bad
Background – Bad
  • Avoid backgrounds that are distracting or difficult to read from
  • Always be consistent with the background that you use
    • No More than two Background forms
clip art graphics
Clip Art & Graphics
  • A few excellent graphics are better than many poor ones.
  • Photographs canbe powerful.
  • Use sparingly!

Martin Luther King Jr.

  • Religious leader
  • Civil rights activist
  • Author
  • Poet
  • Minister
martin luther king jr
Martin Luther King Jr.
  • Religious leader
  • Civil rights advocate
  • Author
  • Poet
  • Minister
some comments
Some Comments
  • The Previous Tips are Good for General Interest Presentations
  • 6 Words per Line, 6 Lines per Slide is Easy to Follow, But
    • Builds a NON-Archival Slide
      • If Handouts are Made, Audience MUST MAKE NOTES
        • This is at Least as Distracting as Too Much Text
    • Slide Set is not FREE STANDING
comments cont
Comments cont.
  • You Don’t Want the Medium to Overwhelm the Message, But…
  • Presentation Should Show Respect for the Audience by
    • Being NEAT and Well ORGANIZED
    • Rehearsed Ahead of time if Needed
    • Made Available Either
      • In HardCopy
      • OnLine
comments cont1
Comments cont.
  • Technical Presentations Tend to be Graphics-Heavy
    • c.f. Guest Speaker Presentations
  • The MOST Difficult Task in Slide Construction → Balancing
    • Information Overload
      • The slides look “Busy”
    • Insufficient Information
      • Leaves audience “in the dark”
  • Need Careful Preparation
  • Keep the Presentation Simple
  • Avoid “Busy” Slides
    • Too Much Text, Confusing Graphics
  • Keep Information Well Organized
  • Do NOT read from your slides verbatim
  • Remind the audience of key points at the end of the presentation