September 27, 2012

1. David Redman, Director Facilities and Administrative Services Division HQ Renovation All Hands Return to Floor 8 September 27, 2012

2. Agenda • Welcome— David Redman, Director, Facilities and Administrative Services Division • Move Information • Arnold Rotruck, Paxton Van Lines • Packing Guidelines • Paul Raudenbush, Chief, Headquarters Security • Information Security • Classified and SBU Information • Safe Relocation

3. Organization POCs • Office of the Chief Financial Officer Jenny Kishiyama, Michele Shovely (Alternate) • Office of the Inspector General Diane Strote, Joel Mazelis (Alternate) • Office of Equal Opportunity Felicia Toney, LaShawn McDuffie (Alternate)

4. Move Information • October 25th – 29th, 5th Floor Move to the 8th Floor • Moving materials will be delivered two weeks prior to move • Crates/labels will be provided on October 9th • Organization Cabinets • File and Supply Cabinets • Completely emptied • Securely tape key to top of cabinet • Paxton labels must be applied • File pedestals • Completely emptied • Key left inside top drawer

5. Move Information • Overhead Cabinets • Completely emptied • Key left in overhead lock • Employees MUST be packed & ready to move by 5:00 pm • Wednesday, October 24th • Office of the Chief Financial Officer, Office of Diversity and Equal Opportunity • Friday, October 26th • Office of the Inspector General • ITCD will pack computer equipment at 5:00 pm the day before the move commences • Wednesday, October 24th • Office of the Chief Financial Officer, Office of Diversity and Equal Opportunity • Friday, October 26th • Office of the Inspector General

6. Move Information • Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information. • Office keys (Chief Financial Officer, Diversity and Equal Opportunity) • Employees will return keys to the POC in the provided key envelope and complete key issue request card • Key envelope (office keys used on 5th floor swing space) • Must be turned into the locksmith the day before the organization telework day • Key request cards must be turned into the locksmith by Wednesday, October 17th • Office key distribution will occur within the organization office space and coordinated through the organization POC the week of October 29th • Inspector General Keys will remain with employees

7. Move Guide • Provided to POCs in Move Kit

8. Key Dates • Delivery of moving crates • Tuesday, October 9th • Individual packing beginning • Tuesday, October 9th • Employees Packed by 5:00 pm • Wednesday, October 24th • Chief Financial Officer, Diversity and Equal Opportunity • Friday, October 26th • Inspector General • ITCD Equipment Packing (beginning at 5:00 pm) • Wednesday, October 24thChief Financial Officer • Thursday, October 25thDiversity and Equal Opportunity • Friday, October 26thInspector General

9. Key Dates • Organizations Telework Days: Thursday, October 25th – Monday, October 29th • October 25th Diversity and Equal Opportunity • October 25th– 26th Chief Financial Officer • October 29th Inspector General • Office Moves: Thursday, October 25th – Monday, October 29th • October 25th Diversity and Equal Opportunity • October 25th– 26thChief Financial Officer • October 29th Inspector General • Employees Report to the 8th floor space: Monday, October 29th – Tuesday, October 30th • October 29thChief Financial Officer, Equal Opportunity • October 30th Inspector General

10. 8th Floor Design Layout Blue: Office the Chief Financial Officer Orange: Office of the Inspector General Yellow: Office of Diversity and Equal Opportunity

11. HQ Renovation Update • Small Appliance Policy • HQPR 4200.1, currently under review with Union • GSA lease requirement • Space Heaters not permitted • New Galley Areas • 3 per floor (West, Center, IG area) • Keurig Coffee Maker (2) • Microwave (2) • Refrigerator (2) • Ice Maker • Seating Area

12. HQ Renovation Update • New task lighting • Existing overhead task lighting will no longer be provided • New fixtures will be provided as part of the renovation • New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2

13. HQ Renovation Update • New sound masking and PA system • Sound masking provided throughout the building • Zone controlled and adjustable • Sound masking also functions as the PA system • GS 15 Employees • 1 row of overheads • (1) 2 drawer Lateral File Cabinet • 2 Pedestals

14. Typical Floor Layout

15. Typical Floor Layout

16. Typical Floor Layout

17. Design Advantages • HVAC wall units will be used properly and help balance the building HVAC system • Reduced “hot” and “cold” spots • Improved air circulation/quality • Increased natural lighting has been proven to increase productivity • Reduce overall energy usage

18. LEED Certification • Piedmont is required to achieve Leadership in Energy and Environmental Design (LEED) Certification • Construction Interiors • LEED Silver Certification • Requires a partnership between landlord and NASA

19. LEED Certification • NASA can receive LEED points toward certification through the following actions: • Reuse of existing furniture • Provide a thermally comfortable environment that supports the productivity and well-being of occupants • Achieve increasing levels of energy conservation for HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

20. Change ManagementSpace Modification Requirements • Space Modification Requests Now Include • Reengineering of Existing Mechanical, Electrical and Data Systems • HVAC system cannot be modified as easily • Additional VAV boxes may need to be installed • Reengineering of Existing Life Safety Systems • Development of Construction Documents • District of Columbia Permitting Application Review and Approval Process

21. Evacuation Procedures • HQ Evacuation procedures remain as they have been, despite renovation work and personnel relocations. • If you are moved to a new area of the building for the renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds. • Verify your evacuation routes and staging area, regardless of where you are in the building. • If an alarm sounds listen, then act quickly

22. Evacuation Procedures • If you need assistance evacuating, report to the galley area on whatever floor you are on. • Once out of the building, do not return until the “all-clear” is given. • Follow directions given by the ICP, Emergency Management, Security, and Building Monitors.

23. Evacuation Staging Areas

24. Packing Guidelines • Packing with the Pax Box System • Build and stack • Legal/Letter/Hanging Files • Stack and pack • Label Placement and Removal

25. Information Security • Classified Information • Sensitive But Unclassified Information • Identifiable markings to indicate sensitive information • SBU Cover Sheet • Burn Bags • Securing Burn Bags • Storage and Pick Up Locations • Safe Relocation Protect Information that Warrants it!

26. HQ Renovation Facilities Points of Contact • Project Manager • Brian Smith: brian.s.smith-1@nasa.gov • Assistant Project Manager • John Ferri: john.a.ferri@nasa.gov Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

27. Questions