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NSLS-II Project Procurement

NSLS-II Project Procurement. David Dale Procurement Manager NSLS-II Project Project Advisory Committee November 20, 2007. Outline. Procurement Staffing Acquisition Strategy Advance Procurement Planning DOE Approval Requirements Major Equipment Procurement Process

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NSLS-II Project Procurement

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  1. NSLS-II Project Procurement David Dale Procurement Manager NSLS-II Project Project Advisory Committee November 20, 2007

  2. Outline • Procurement Staffing • Acquisition Strategy • Advance Procurement Planning • DOE Approval Requirements • Major Equipment Procurement Process • Ring Building Construction Schedule • Procurement Challenges • Summary

  3. Procurement Staffing

  4. Acquisition Strategy • NSLS-II Acquisition Strategy Document • In accordance with DOE Directive M 413.3-1 • DOE Approved Procurement System • NSLS-II Project Team includes: • Dedicated Procurement Manager • Dedicated procurement staff • Procurement quality support • Use of Full and Open Competition with Qualified Sources to the maximum extent possible

  5. Procurement Strategy Advance Procurement Planning Procurement Planning and Communication Procurement forecast thru FY12 developed Advance Procurement Planning (SNS model) Procurements over 100k or Risk Significant Procurement schedules include consideration for procurement methods and approval requirements Procurement schedule and status reports to track procurement activities (SNS model) Close Communication with Project and Technical Staff Communication with Procurement Counterparts from other DOE Laboratories

  6. DOE Approval Requirements • DOE-BHSO • Advance Notice for sole source procurements > $100K • Buy American Act waivers > $100K • Procurements > $5M • DOE- CH Procurements > $10M-25M • DOE-HQ Procurements > $ 25M

  7. Major Equipment Procurement • Procurements Utilize Request for Proposal “Best Value” (RFP) Method • Specifications supported by Functional Requirements • Schedule and Contractor Performance - Integral Part of Proposal Evaluation Criteria • Evaluation criteria developed through close coordination with Control Account Managers • Procurements Publicly Announced on the FedBizOps Website • Maximize competition • Develop New Sources

  8. Fiscal Year 07 Major Procurements • DescriptionAmountAward • A/E Ring Bldg $11M 9/05/07 • C/M Agent $956k 9/12/07 • A/E Chilled Water $996k 9/12/07

  9. Fiscal Year 08 Major Procurements • DescriptionAmount RFPAward Comments • Title III A/E Services 3.6M 5/08 9/08 • CM Construction 6.5M 5/08 9/08 • Site Preparation 1M 8/08 10/08

  10. Fiscal Year 09 Major Procurements • DescriptionAmount RFPAward Comments • Ring Building 191M 10/08 2/09 FY 07 Planning • Chilled Water 15M 10/08 3/09 FY 08 Planning • Vacuum Chambers 14M 1/09 6/09 FY 08 Planning • Storage Ring Mag 18M 2/09 8/09 FY 08 Planning

  11. Fiscal Year 10 Major Procurements • DescriptionAmount RFPAward Comments • Linac 9.8M 10/09 10/10 FY 09 Planning • SR Vacuum Pumps 7.9M 12/09 6/10 FY 09 Planning • Compact Booster 17M 10/09 3/10 FY09 Planning

  12. Fiscal Year 11 Major Procurements • DescriptionAmount RFPAward Comments • SR Corrector PS 6M 3/10 10/10 FY 10 Planning • SR Multiple PS 4.9M 3/10 10/10 FY 10 Planning • Process Water 4.8M 9/10 2/11 FY 10 Planning • SR RF Cryogenics 4.8M 6/10 10/10 FY 10 Planning

  13. Fiscal Year 12 Major Procurements • DescriptionAmount RFPAward Comments • Damping Wiggler 7M 9/11 2/12 FY11 Planning • IV Undulator 7M 9/11 2/12 FY 11 Planning • EPU 3.6M 11/11 2/12 FY 11 Planning

  14. Conventional Construction Schedule • 10/07 A/E Delivers Title I • 10/07 Draft Request for Proposal (RFP) developed • 11/07 Draft RFP to DOE BHSO • 12/07 DOE Procurement Validation Review • 1/08 Recommendations incorporated • 2/08 Draft RFP issued to industry • 4/08-5/08 Industry Feedback • 8/08-9/08 DOE reviews /approves RFP and proposed contract • 10/08 RFP Issued • 2/09 Contract Award

  15. Procurement Challenges FY 08 • Establishing Advance Procurement Plans for FY 08 and 09 • Site Clearing, Planned Award 10/08 • Completion of A/E Design, Planned completion 8/08 • General Construction Ring Building Planned RFP 10/08

  16. Summary • Acquisition Strategy has been developed • Procurement Integrated into the Project Team with dedicated Procurement Management • Procurement Staff in place • Advance Procurement Planning Process • Procurement schedule includes consideration of procurement methods and required approvals • Procurement Plan for critical path conventional construction established

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