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PeopleSoft Financials A Whole New World

PeopleSoft Financials A Whole New World. Budgeting and NVision Reporting. Presenter. Julie Hall, PeopleSoft Project Specialist X45560 jmhall@towson.edu. PeopleSoft Financials Website. Online Tutorials Basic Navigation Chart of Accounts Printable training materials Recorded classroom

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PeopleSoft Financials A Whole New World

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  1. PeopleSoft FinancialsA Whole New World Budgeting and NVision Reporting

  2. Presenter Julie Hall, PeopleSoft Project Specialist • X45560 • jmhall@towson.edu

  3. PeopleSoft Financials Website Online Tutorials Basic Navigation Chart of Accounts Printable training materials Recorded classroom sessions • http://wwwnew.towson.edu/adminfinance/fiscalplanning/psfinancials.asp

  4. Budget Office Website • Links to PeopleSoft • Financials website • Budget Transfer Information • Parent/ Child Budgeting • Information

  5. PeopleSoft Chart of Accounts Chartfield String Fund 1000 Department 18930 Fund 5000 Department 52402 Grant 5030100

  6. Project vs. Initiative Project Beginning and end date Non Routine Specified budget Crosses accounts Can Span Fiscal Years At least $50,000 Should be Capitalized Examples: Buildings, Campus Lighting, Chiller Replacement Initiative (a Shadow System w/in PS) Same criteria as Project, but would not be capitalized Examples: track costs associated with producing and mailing communications. NOTE: THE INTIATIVE VALUE MUST BE ON EACH TRANSACTION IN ORDER TO TRACK – MAY REQUIRE JOURNAL ENTRY TO IDENTIFY

  7. How to Process Initiatives Further classify activities Into detailed categories Track expenses for specific activity User defined activity User Maintained Enter own budgets Categorize own expenses May require reclassify journal entries See Web for specific instructions on processing

  8. Budget Checking by Objects Object 1 Salaries and Wages Overtime Shift Differential Tuition Waivers Object 2 Contractual Employees Contractual Fringe Tuition Waivers PT Faculty and Lecturers Regular Student Help Graduate Assistants Object 3 Communications Objects 4 through 14 = your new Operating! Can Post your own transfers here!

  9. Parent/Child Budgeting Where do I budget? Where does Budget Checking occur? Parent Level • CommunicationsBudgetExpenses • 603003 Postage Regular Bulk $15,000.00 $12,336.00 • 603009 Express Mail UPS $1,000.00 $500.00 • 603103 Line Charges $9,000.00 $5,224.00 Child/ Account/ Detail $6,940.00 $25,000.00 $18060.00 Parent • NOTE: All transactions will be budget checked!!

  10. How to Transfer Departments to Enter Budget Transfers On Line! Can Post within Objects 4-14 Must Notify Budget Office to post other journals Must be submitted by Dept giving budget

  11. Encumbering Travel Done through Requisitioning Track Budget more efficiently Plan for Future Travel Self Monitoring See website for step by step Instructions or utilize UPK in PeopleSoft

  12. What is Budgets Overview Allows you to view budget activity Can combine multiple Departments Can specify certain accounts Provides quick summary information

  13. BUDGETS OVERVIEW ANY QUESTIONS?

  14. PeopleSoft NVision Departmental Reporting Tool

  15. Nvision Benefits/Features • Users will run their own reports • Users select the as of date to run • Run as an HTML or Excel file • Drill down capability • Available only on HTML file • After report is run you can: • Email as a link or an attachment • Save to your PC/Network drive

  16. NVISION Reports Available DPL/P report Department’s Profit and Loss Report DPR report Department’s Payroll Report DAT report Department’s All Transactions Report DEN report Department’s Encumbrance Report F report Fund report

  17. Identification Keys Report ID- Found in Report Book DPL + 5-digit department # Ex: DPL18930 P + 7-digit grant # Ex: P5060110 DPR18930 DAT18930 DEN18930 F5060110 F2710 Report Name- Found in the Report Manager TU_GL200_18930 TU_GL200_5060110 TU_GL303_18930 TU_GL301_18930 TU_GL302_18930 TU_GL100_5060110 TU_GL100_2710

  18. DPL report example

  19. DPR report example

  20. DAT REPORT EXAMPLE

  21. NVISION Reports Available DEN report example • Trial Balance (Fund balance) • By PS 4-Digit Fund • REPORT ID=F4-Digit Fund • EXAMPLE F2710 • REPORT NAME=TU_GL100_4-digit Fund • EXAMPLE TU_GL100_2710

  22. TRIAL BALANCE SAMPLE

  23. PS Financials Support • Budget Transfers/Overview Questions • UBO@towson.edu • PS Financials transactions/Nvision • PSFinancials@towson.edu • Financial Services Help-line • Still the same X45599 • Call with AP, WF, Payroll, PS Financial journal entry, Online Requisition related questions

  24. PeopleSoft Security Form • Fill out form • Obtain Supervisor Approval • Return to Vera Swearingen, Financial Services Will be notified when security is set up.

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