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Test Chair 101: Guidelines for New Test Chairs . -Isabel Valenzano. Preparation for Testing. Things to Consider: Where testing materials will be housed Secure location No more than three people should have keys to open testing room How testing materials will be distributed to teachers

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preparation for testing
Preparationfor Testing
  • Things to Consider:
    • Where testing materials will be housed
      • Secure location
        • No more than three people should have keys to open testing room
    • How testing materials will be distributed to teachers
    • Items needed for testing
      • Pencils
      • Heritage Language Dictionaries

Valenzano 2009

prior to arrival of test materials
Prior to Arrival of Test Materials
  • Create Test Groups
      • Generate Test Group Lists using File Download Manager or SPI
        • Make sure your lists include all of the fields required for demographic information on assessments
        • Place fields in the order they appear on the testing documents ( this will save time when bubbling test documents)
      • Remove SPED and ELL Students and create separate test groups for these students
  • Check attendance DAILY for new entries/withdrawals- adjust list as needed

Valenzano 2009

slide5
SPED

-Create an EXCEL list of all SPED students with testing accommodations

Valenzano 2009

other considerations for sped
Other Considerations for SPED
  • 504 Report
  • Staffings
  • Testing Accommodations
  • Consider room assignments and test administrators for students with extended time and individualized testing situations

Valenzano 2009

ell students
ELL Students

Things to Consider:

  • Room assignments and test administrators for students with extended time
  • Test administrators for students needing translation

Valenzano 2009

prior to arrival of test materials1
Prior to Arrival of Test Materials
  • Create Bins and Folders
      • Color Coded
      • Labeled with Test Administrator Name/Grade

Valenzano 2009

other considerations
Other Considerations
  • Test Administrators
  • Proctor Assignments
    • Required for testing groups over 30
    • School personnel and non-school personnel may be trained as proctors (must be informed of the test security laws and rules)
  • Room Assignments
  • Parent Notification/Additional notification to Parents of ELL students
  • Behavior concerns of specific students
  • Lunch Schedule
  • Late Arrivals (where these students will be housed)

Valenzano 2009

receiving opening test materials
Receiving/Opening Test Materials
  • Count all test materials (do not open shrink wrapped secure materials) and verify all numbers
  • Only school assessment coordinator and persons designated by the building/site administrator may open the shrink-wrapped packages and affix labels
  • Do not use labels from previous administrations
  • Students are not permitted to assist in preparing secure materials
  • Mark everything off on packing slip and keep packing slip to verify received amounts for packing of materials

Valenzano 2009

receiving opening test materials1
Receiving/Opening Test Materials
  • Ensure that materials are sufficient for each grade group tested (Have 5+ extra books for each test type/grade)
      • Soiled
      • Defective
      • New Entries
    • Order additional testing materials from TDC
  • Organize Materials by grade/test type
  • Secure all testing materials to locked storage to remain until testing

Valenzano 2009

staff training
Staff Training
  • Send out memo to entire staff + Training memo

to test administrators and proctors

      • Proctor Assignments
      • School-wide procedures
      • Testing Schedules (how testing will impact overall school schedule/ planning times, etc.)
  • Train Test Administrators
    • Additional personnel should be trained for emergencies
      • Counselors, Media Specialists, Primary Teachers
  • Train Proctors
      • Question Proctors about early arrival on testing days
      • Plan for problems/ proctors will bring disruptive or sick students to office

Valenzano 2009

staff training1
Staff Training
  • Training Packet :
    • Test Administrator and Proctor Assignments
    • Agenda
    • Seating Charts
    • Sign out/in testing manuals
    • Test security agreement- Must be signed and returned
    • Testing Procedures
  • Consider Options in Script before training
  • Remind teachers to have students print first name, last name, district name and school name on testing materials

Valenzano 2009

test security
Test Security
  • Security must be maintained before, during, and after test administration.
  • All testing materials must be returned to the school assessment coordinator and placed in locked storage immediately following testing.
  • Test books and answer documents should never be left unsecured.
  • Secure materials should never remain in the classroom without the supervision of the test administrator
    • Consider coverage for test administrators to return testing when proctors are not available

Valenzano 2009

test security1
Test Security
  • When books and headers are distributed for testing, test administrators must distribute test booklets by the security numbers assigned to students (remind test administrators)
  • Written documentation of the number ranges or security numbers must be maintained at all times during distribution and return of secure materials
  • Test administrators must NOT administer the FCAT to their family members

Valenzano 2009

test security2
Test Security
  • Test administrators must maintain an accurate Security Log in each testing room
    • Anyone who enters a testing room during testing is required to sign the log- this applies to test administrators, proctors, and anyone who relieves a test administrator, even for a short break, regardless of how much time he or she spend monitoring a testing room
  • Test materials MUST be counted individually and signed out by test administrators
  • Test materials MUST be counted individually and signed in by School Testing Coordinator

Valenzano 2009

important reminders for teachers
Important Reminders for Teachers
  • Prepare room for testing
  • Hang up all signs
  • Hand out and pick up test materials individually from students
  • Watch or clock available
    • Write times on board according to script
  • Read script verbatim
  • Account for all secured materials by checking security number range and counting materials BEFORE leaving the testing room to return materials
  • Supervise test administration
    • No stray marks near the answer choice bubbles
  • Do not discuss test items with students during or AFTER testing

Valenzano 2009

prepare for testing
Prepare for Testing
  • Using test group lists already created using File Download Manager or SPI (with all the demographic information required on testing materials), place labels on books/answer sheets (sequential number order by test groups)
  • Check labels for required information
    • Student Last Name
    • Student ID Number
    • District Number
    • School Number
    • Grade Level
    • Remember that information can be added by bubbling, but information that is not correct cannot be corrected

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prepare for testing1
Prepare for Testing
  • Check both label lists before bubbling
  • Have Test Group Lists with required demographic information available to bubble books/answer sheets that do not have labels
  • Highlight the students that were hand bubbled and save lists to use for next test type Example: Jane Doe- 3rd grade reading test- will need to be bubbled for 3rd grade math test
  • Assign Test Group Codes as needed
    • If group dynamics change- test group number should change

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prepare for testing2
Prepare for Testing
  • Place books with labels in bins
  • Place folders on top of books/headers
    • Inside folders:
      • Security Checklist
      • Attendance Roster
      • Security Log
      • Seating Chart
      • Test Manual
      • Pencils
      • Large Eraser
      • Peppermints (Other treats for students)

Valenzano 2009

prepare for testing3
Prepare for Testing
  • Create sign in/out sheet for test administrators
  • Create a list for yourself with number of books each test administrator should be checking out
  • Check all testing rooms prior to testing

Valenzano 2009

testing days before testing
Testing Days (Before Testing)
  • Be available for pick up of materials by 8:00 a.m.
  • Block testing room door- do not allow anyone in the testing room
  • Allow test administrators to count test materials and write down the number they are taking before signing them out
  • Put “DO NOT USE” sign on phone used for PA system
  • Make sure clerical staff and teachers are aware that PA & telephones cannot be used during testing

Valenzano 2009

testing days during testing
Testing Days (During Testing)
  • Walk the building
    • Have security posted where most needed
  • Ensure:
    • All required testing signs are hung up
    • Students are taken directly to testing rooms before testing begins

Valenzano 2009

testing days following testing
Testing Days (Following Testing)
  • Count test materials and write down the number that test administrators are returning before signing them in
  • Prepare make-up lists daily to ensure that all students are made up in a timely fashion
  • Make announcements daily when testing is completed

Valenzano 2009

testing days following testing1
Testing Days (Following Testing)
  • Go back to all SPED and ELL testing materials and check for bubbling of all information:
    • Primary Exceptionality
    • 504 (Yes)
    • ELL
      • Less than 1 year (Shown as 1 on label)
      • At Least 1 year, but less than 2 years (Shown as 2 on label)
      • 2 years or more (shown as 3 on label)
    • Accommodations

Valenzano 2009

testing days following testing2
Testing Days (Following Testing)
  • Check original packing slip
  • Count and verify that all materials are there
  • Pack materials
  • Make copies of all records and forms

Valenzano 2009

slide30

Have a Great Year of Testing!!!

ivalenzano@dadeschools.net

Valenzano 2009