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ACF. Grants Presentation to the Human Services Coalition of Prince George’s County February 13, 2013. Page 1. U.S. Department of Health (U.S. HHS), Administration for Children and Families (ACF).

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Presentation Transcript

Grants Presentation to the

Human Services Coalition of Prince George’s County

February 13, 2013

Page 1

u s department of health u s hhs administration for children and families acf
U.S. Department of Health (U.S. HHS), Administration for Children and Families (ACF)

ACF is responsible for federal programs that promote the economic and social well-being of families, children, individuals, and communities.

Page 2

acf funding mandatory and discretionary grants
ACF Funding: Mandatory and Discretionary Grants
  • ACF awards mandatory (formula, block or entitlement grants), as well as discretionary grants. Federal agencies are required by statute to award mandatory grants to States, the District of Columbia and Federally recognized Tribes and territories.
  • Discretionary grants permit the Federal Government to exercise judgment or “discretion in selecting the applicant/recipient organization through a competitive grant process.

Page 3

acf s focus
ACF’s focus:
  • ACF awards grants to and partners with:
  • State and local governments,
  • For-profit and non-profit organizations,
  • Faith and community based organizations,
  • American Indian Tribes and Native American communities

to administer and promote programs that strengthen children, families and communities.

Page 4

acf program offices
ACF Program Offices
  • Administration for Native Americans (ANA)
  • Administration on Children, Youth and Families (ACYF), includes Children’s Bureau (CB) and the Family Youth Services Bureau (FYSB)
  • Office Child Care (OCC)
  • Child Support Enforcement (OCSE)
  • Office of Community Services (OCS)
  • Office of Family Assistance (OFA)
  • Office of Head Start (OHS)
  • Office of Refugee Resettlement (ORR)

Page 5

acf program offices cont
ACF Program Offices (cont.)
  • Office of Legislative Affairs and Budget (OLAB)
  • Office of Planning, Research and Evaluation (OPRE)
  • Office of Regional Operations (ORO)
  • Office of Human Services Emergency Preparedness and Response (OHSEPR)
  • The President’s Committee for People with Intellectual Disabilities (PCPID)

Page 6

useful websites
Useful Websites:
  • ACF Homepage:
  • HHS Forecast:
  • System for Award Management:

Central Contract Registration (CCR) has been

consolidated with

  • Dun and Bradstreet Data Universal Numbering

System (DUNS):

  • Register to be a Reviewer: and

Page 7

grant information resources
Grant Information Resources
  • provides a unified way to find grant opportunities and apply for grants from all Federal grant-making agencies, including HHS. Please visit for more information or telephone the Contact Center at 800-518-4726, Monday-Friday, 7 a.m. to 9 p.m., EST.
  • Catalog of Federal Domestic Assistance (CFDA)
  • The CFDA is compiled and maintained by the General Services Administration (GSA). It profiles all Federal grant programs and lists a specific contact for obtaining additional information and application forms. It also includes a helpful section on writing grant applications. It is available in the following formats:
  • ► Internet: A searchable version is available free of charge through the GSA web site at
  • ► Published Text: Available in the reference section of most major libraries or for purchase through the U.S. Government Printing Office at 202-512-1800.
  • ► CD-ROM and Diskettes: Available through an annual subscription (complete editions in June and December) from GSA at 202-708-5126.

Page 8

grant information resources1
Grant Information Resources
  • Federal Register

The Federal Register is published by the Office of the Federal Register, National Archives and Records Administration (NARA). It is the official daily publication for rules, proposed rules, and notices of Federal agencies and organizations, as well as executive orders and other Presidential documents. It is available in the following formats:

► Internet: A searchable version is available free of charge at

► Published Text: Available in the reference section of most major libraries or for purchase through the U.S. Government Printing Office at 202-512-1800.

  • provides a searchable database of award information for all federal agencies at .

  • HHS Grants Policy Statement (GPS)

The GPS provides the general terms and conditions of HHS discretionary grant and cooperative agreement awards. It also is designed to be useful to those interested in the HHS grants process by providing information about the process and its associated authorities, and about responsibilities. The HHS GPS is available online from the HHS home page at

Page 9

grant information resources2
Grant Information Resources

● Grants Net

Grants Net is administered by the HHS Office of Grants and provides information on administering grant awards, including Office of Management and Budget Circulars, the Code of Federal Regulations, HHS regulations, and other pertinent policy information. GrantsNet also provides links to the HHS operating divisions and other grant related websites. The GrantsNet web site is located at

● Tracking Accountability in Government Grants System(TAGGS) is the central repository for all HHS grant data. It is available to the public at This site allows users to view standard TAGGS-generated reports or query the database for current and past grant award information.

● Faith-Based and Community Initiatives

For information concerning grant opportunities, visit the website at or call the HHS Center for Faith-Based and Community Initiatives for a free resource guide at 202-358-3595. For agency contacts within HHS, other federal agencies, and states, go to

Page 10

tips in submitting applications
Tips in Submitting Applications
  • Start Preparing Early. Allow plenty of time to gather required information from various sources and take care of issues you may run into or may not have initially considered. You must read the entire program announcement to ensure that all required information is addressed.
  • Include DUNS Number. There is a federal requirement that organization applying for federal dollars must have a DUNS number. Applications will not be reviewed without a DUNS number. To obtain a DUNS number, access or call 1-866-705-5711. The DUNS number must be entered in block 8(b) on the Application for Federal Assistance (SF-424).
  • Applicants applying for federal funding must be registered in the Central Contract Registry (CCR). CCR registration may be made online at or by phone at 1-866-606-8220.

Page 16

tips in submitting applications cont
Tips in Submitting Applications, cont.
  • Follow the instructions in the application package carefully. Place all information in the order requested in the instructions. If the information is not placed in the requested order, you may receive a lower score. Be sure to follow the section that addresses the content and application submission requirements. Pay close attention to the evaluation criteria against which you will be scored.
  • Keep your audience in mind. Reviewers will use only the information contained in the application in their assessment. Be sure the application and responses to the program requirements and expectations are complete and clearly written. Do not assume that reviewers are familiar with the applicant organization. Keep the review criteria in mind when writing the application.
  • Be organized, thoughtful and logical. Many applications fail to receive a high score because the reviewers cannot follow the thought process of the applicant or because parts of the application do not fit together.

Page 17

tips in submitting application cont d
Tips in Submitting Application, cont’d
  • Be brief, concise and clear. Make your points understandable. Provide accurate and honest information, including candid accounts of problems and realistic plans to address them. If any required information or data is omitted, explain why. Make sure the information provided in each table, chart, attachment, etc. is consistent with the proposal narrative and information in other tables. Adhere to published amounts for ceilings and floor. Budgets must reflect the written narrative.
  • Be careful in the use of appendices. Do not use the appendices for information that is required in the body of the application. Be sure to cross-reference all tables and attachments located in the appendices to the appropriate text in the application.
  • Submit required forms. Be sure to submit all required application forms, certifications and assurances.

Page 18

tips in submitting applications cont d
Tips in Submitting Applications, cont’d
  • Carefully proofread the application. Misspellings and grammatical errors will impede reviewers in understanding the application. Be sure pages are numbered (including appendices) and that page limits are followed. Limit the use of abbreviations and acronyms, and define each one at its first use.
  • Adhere to published deadlines. Pay close attention to submission dates and times. Applicants are responsible for ensuring that applications received by mail, hand-delivery (couriered), or submitted electronically are received by the published due date and time.

Page 19

grant review process
Grant Review Process
  • Screening of Applications
  • Recruitment and Selection of Panel Reviewers
  • Panel Review and Evaluation
  • Director Recommends Successful Applicants
  • Grants Officer Certifies Competitive Process and reviews financial information
  • Notification to Congressional Liaison
  • Mailing of Grant Award Packages
  • Notification to Unsuccessful Applicants

Page 20


Factors Impacting Director’s Recommendation

  • Comments of the Reviewers
  • Applicants previous performance record
  • Staff evaluations and input
  • Amount and duration of grant requested
  • Geographic distribution

Page 21


Thank you!

Daphne J. Weeden


Division of Discretionary Grants

Office of Grants Management

Administration for Children and Families

U.S. Dept. of Health and Human Services

Page 22