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Occupational Health and Safety Management System. OHSAS 18001: 1999. Contents. What is a Management System? Drivers for implementing a Health and Safety Management System What is OHSAS 18001 Implementation of OHSAS 18001 Q & A. What is a Management System?. Management Systems.

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contents
Contents
  • What is a Management System?
  • Drivers for implementing a Health and Safety Management System
  • What is OHSAS 18001
  • Implementation of OHSAS 18001
  • Q & A
management systems
Management Systems
  • ISO 9001 Quality Management
  • ISO 14001 Environmental Management
  • ISO 27001 Information Security Management
  • OHSAS18001 Occupational Health and Safety Management
  • Each designed to provide a systematic approach to undertaking business activities
management system model
Management System Model
  • Management systems are designed to be compatible, allowing organisation to implement any or all that fit their business needs as either stand alone or integrated systems.
  • Based on the Deming model - Plan – Do – Check – Act
  • Comprising of five main elements
  • Policy
  • Planning
  • Implementation and Operation
  • Checking and Corrective Action
  • Management Review
  • And demonstrating a commitment to continual improvement
benefits of an externally verified management system
Benefits of an Externally Verified Management System
  • External audits ensure that operational controls are maintained
  • Reduced risk of accidents and financial losses
  • Use of the ‘BSI registered symbol’
  • Maintain legal compliance
  • Drive continual improvement
slide7

Development of Health and Safety Management Systems

  • 1991 – HSG 65
  • 1996 – BS 8800
  • 1999 – OHSAS 18001
  • 2000 – Revitalising Health & Safety
  • 2004 – BS 8800 (revised)
  • 2005 – OHSAS 18001 (revised)
document set
Document Set
  • OHSAS 18001: 1999 (Revised in 2005)

Specification for occupational health and safety management systems

  • OHSAS 18002: 2000

Guidelines for the implementation of OHSAS 18001

other documents
Other Documents
  • BS 8800: 2004

Guide to Occupational Health and Safety Management Systems

  • HS(G) 65

Successful Health and Safety Management

drivers
Drivers
  • Moral
  • Legal
  • Financial
  • Corporate Governance
  • Insurance
  • Customers
moral
Moral
  • 235 people killed in the U.K. last year in work

related incidents

  • 0.81 deaths per 100,000 workers
  • 2.2 m people suffered from work related illness
  • Employees working in SMEs are twice has likely to be seriously injured or killed
financial
Financial
  • 39 million days lost per annum
  • 30 million days lost due to work related illness
  • 9 million due lost due to injury
  • Cost to business £25 billion per annum
  • Uninsured costs typically 10 x more than insurance costs.
corporate governance
Corporate Governance

Company Law Review

  • Private companies >£500million t/o
  • PLCs > £50million t/o
  • Fair and true Financial and OperatingReport
  • Information on risks and strategies
insurance
Insurance
  • Evidence of management of risk
  • Reduction in liability

All factors that effect insurance premiums

slide15
SOCRATES “There is but one certain thing for Managers and Supervisors alike and that is NEVER HOPE FOR SAFETY”.

STELLIOS “if you think safety is expensive – try having an accident!!!

slide17

The OHSAS 18001 Approach

Continual Improvement

Management Review

policy

Checking &

corrective

action

Planning

Implementation &

operation

slide19

The OHSAS 18001 Approach

Continual Improvement

Initial Review

Management Review

policy

Checking &

corrective

action

Planning

Implementation &

operation

status review
Status Review

Existing information, instructions & allocated resources

Status Review

Legislation & Regulations

Best practice/Guidance from Sector

Policy

slide22

The OHSAS 18001 Approach

Initial Review

policy

requirements of ohsas 18001
Requirements of OHSAS 18001
  • Clause 4.2 OH&S Policy
  • The Policy should be appropriate to the organisations OH&S risks
  • Include a commitment to continual improvement
  • Include a commitment to comply to legislation
  • Be documented
  • All employees be made aware of their individual obligations
  • Be available to all interested parties
  • Be reviewed for its appropriateness periodically
slide26

The OHSAS 18001 Approach

Initial Review

policy

Planning

requirements of ohsas 1800127
Requirements of OHSAS 18001
  • Clause 4.3 Planning, the core of the 18001 specification
  • Hazard identification, risk assessment and risk control
    • Agree methodology
  • Identification of legal requirements
  • Objective setting
  • Development of Management programmes
computation of risk

Every year

Every day

Computation of Risk

Likelihood

(1-3)

Lost

time injury

3

1

2

(1-3)

Severity

4

6

2

Fatality

9

6

3

case study
Case study
  • Health and safety responsibilities are defined by the criminal law and cannot be passes on from one party to another by a contract…
  • See ‘Use of contractors on HSE web site’.
slide35

Example of a Control Measure

Statement for: Control of Contractors

POLICY:

Objectives

To ensure all contractors whilst carrying out work for FTP take reasonable care for their own safety as well as for the health and safety of company employees and any other persons who may be affected by their activities.

To ensure all contractors comply with the company policies and procedures and with any statutory provisions placed upon them or the company.

Implementation

All Contractors must complete a permit to work before any work is carried out on

Site this must include H&S Policy, Insurance Policy, Method Statement, There are

NO exceptions to this rule under any circumstances

All contracts will include obligations for health and safety; full details of these obligations will be available on site.

All contractors will be issued with an FTP identification badge and informed of the contact person who will be responsible for implementation.

All contractors will be issued with a Contractors Handout when they arrive on site. It will contain details of our Environmental Health and Safety Requirements.

REFERENCE DOCUMENTATION:

Health and Safety at Work Act 1974

VA 145 13 076 Permit to Work Procedure

slide36

Initial Review

policy

Planning

Implementation &

operation

The OHSAS 18001 Approach

requirements of ohsas 1800137
Requirements of OHSAS 18001
  • Clause 4.4 Implementation and Operation
  • Structure and responsibility
  • Training, awareness, competence
  • Consultation and communication
  • Documentation, change control

NB kept to the minimum required for effectiveness

  • Operational control
  • Emergency preparedness and response
slide38

Implementation and Operation

  • PPE
  • Visitors
  • First aid
  • COSHH
  • Lone working
  • Permit to work
  • Process training
the formalised system
The Formalised System
  • Paper or electronic
  • Stand-alone or integrated
  • Typical structure includes:

Policy

Procedures

Processes

Associated documents/records

e.g. Accident records, completed risk assessments

(COSHH, Fire, DSE)

ohsms documentation
OHSMS Documentation
  • Policy

Policy, Scope

Level 1

Describes processes

who, what, when, where

Procedures

Level 2

Work Instructions,

checklists, forms,

Level 3

Describes how tasks and

specific activities are done

Provides objective Evidence of compliance to

OHS requirements clause 4.5

Level 4

Records

slide45

The OHSAS 18001 Approach

Initial Review

policy

Checking &

corrective

action

Planning

Implementation &

operation

requirements of ohsas 1800146
Requirements of OHSAS 18001
  • Clause 4.5 Checking and corrective action
  • Performance measuring and monitoring
  • Accident, incident, non-conformance and corrective and preventive actions
  • Records and records management
  • Audits
monitoring and measurement
Proactive

Internal Audits

Objective achievement

Training effectiveness

Staff attitudes

Health surveillance

Exposure levels

Use of PPE

Reactive

Unsafe acts

Near misses

Accidents

Sickness absence

Complaints

Regulatory Issues

Monitoring and Measurement
slide48

The OHSAS 18001 Approach

Initial Review

Management Review

policy

Checking &

corrective

action

Planning

Implementation &

operation

requirements of ohsas 1800149
Requirements of OHSAS 18001
  • Clause 4.6 Management Review

The periodic review of the management system

  • The results of Internal Audits
  • Changes to the OHSMS
  • Incident/accident reporting and outcomes
  • New/changes to legislation
  • New/changes to processes
  • Objectives and policy
  • Consider changes to the organisation, are our objectives still relevant.
management review

Audits –External

-Internal

Organisation changes

Actions Outstanding

Objectives & Targets

Accidents/Incidents

Operational Control

Legal Compliance

Policy

Training/competency

Improvement

action

plan

Review

Management Review

Inputs What needs to change? Outputs

registration process
Registration Process

Introductory visit-

gap analysis.

Conducted early on in the project.

Identifies areas that are OK

and which areas need more work.

PHASE ONE

Desk top

review

Address

non-conformances

PHASE TWO

Implementation

audit

certification benefits
Certification Benefits
  • External audits ensure that operational controls are maintained
  • Reduced risk of accidents/incidents and financial losses
  • Use of the ‘BSI Registered symbol’
  • Maintain legal compliance
  • Drive Continual Improvement