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This document outlines effective practices for managing employee separations, whether through retirement or termination, using SAP’s Employee Separation Administration integrated with funds or grants management. It emphasizes keeping organizational structures aligned with the enterprise and maintaining accurate employee master records to ensure proper payroll and benefits administration. The guide covers the required SAP applications, key process flows, and involved roles such as HR Administrators, highlighting actions for processing resignation and retirement notices, as well as handling temporary employee deactivations.
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Employee Separation Administration with Funds or Grants Management (980) SAP Best Practices
Purpose This scenario describes the typical process when an employee has decided to retire from the company or has been terminated. Benefits The organizational structures in the system are kept in alignment to the actual enterprise The employee master records are updated, so payroll and benefits administration remain accurate Key process flows covered Employee Separation Administration Processing Scenario Overview – 1 Purpose and Benefits:
Required SAP ECC 6.0 EhP3 Enterprise roles involved in process flows HR Administrator and various HR Departments Scenario Overview – 2 SAPApplications Required:
Employee Separation Administration Processing Separation Action is executed Employee submits notice of resignation Event is added to employee’s master record Retirement Action is executed Employee notifies HR of plans to retire Event is added to employee’s master record Deactivate Non-Employee Action is executed Temporary worker’s assignment has ended Event is added to employee’s master record Scenario Overview – 3 Detailed ProcessDescription:
Process Flow Diagram Employee Separation Administration with Funds or Grants Management Legend – Please see next page
Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision
Appendix – Public Sector Clients • In the public sector, an employee termination checklist is prepared to assist with employee separation. All govt. property should be returned and properly accounted for. • The payroll should be notified immediately, so the employee is paid properly
