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Dropout Calculations. March 2012. Overview. Review of Annual Dropout Rates Review of Cohort Dropout Rates Data Corrections. Annual Dropouts. Summer Dropouts Students that finish one school year and fail to return for the next school year by Oct 1 st Term Dropouts

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overview
Overview
  • Review of Annual Dropout Rates
  • Review of Cohort Dropout Rates
  • Data Corrections
annual dropouts
Annual Dropouts
  • Summer Dropouts
    • Students that finish one school year and fail to return for the next school year by Oct 1st
  • Term Dropouts
    • Students that stop attending school during the school year and fail to return to school before Oct 1st
summer dropouts
Summer Dropouts
  • EOY SRC 2009-2010
    • Active record, non-graduate
  • Fall SRC 2010-2011
    • No active/inactive records from any LEA
    • N records with a W0xx, W4xx, W8xx, or W9xx Exit Code
summer dropouts continued
Summer Dropouts – continued
  • EOY SRC 2010-2011
    • No active/inactive records from any LEA
      • Entry Date prior to Oct 1st
    • No N records with a W3xx, W5xx, W6xx, or W7xx Exit Code
      • Exit/Withdrawal Code prior to Oct 1st
  • This student is a DROPOUT for 2010-2011
summer dropouts6
Summer Dropouts
  • EOY SRC 2009-2010
    • Active record, non-graduate
  • Fall SRC 2010-2011
    • Active/inactive record from any LEA
    • N record with a W3xx, W5xx, W6xx, or W7xx
  • This student is NOT a DROPOUT
summer dropouts7
Summer Dropouts –

Long Term Absence

  • EOY SRC 2009-2010
    • Inactive record with a W9xx Exit Code
  • EOY SRC 2010-2011
    • No active/inactive records from any LEA
    • No N records with a W3xx, W5xx, W6xx, W7xx, or W9xx Exit Code
  • This student is a DROPOUT for 2010-11
term dropout
Term Dropout
  • EOY SRC 2010-2011
    • Inactive record with a W8xx Exit Code
  • Fall SRC 2011-2012
    • No active/inactive records from any LEA
    • N records with a W0xx, W4xx, W8xx, or W9xx Exit Code
  • This student is a DROPOUT for 2010-11
2010 2011 event dropout rate
2010-2011 Event Dropout Rate–

Data Requirements

  • 2009-2010 EOY SRC
    • Active Students and LTAs
  • 2010-2011 Fall SRC
    • Summer Dropouts
  • 2010-2011 EOY SRC
    • Summer Dropouts, LTA returners
    • Pool of W8s
  • 2011-2012 Fall SRC
    • Term Dropout returners
cohort data
Cohort Data
  • Cohort is assigned the first time a student enters 9th grade anywhere in a Virginia public school
  • Data is continuously updated in the Cohort table until a diploma is earned
    • If a Certificate or GED is earned, it can only be updated with a diploma
  • If a student with an IEP or in an LEP program is ACTIVE on the last day of school of the 12th grade year, the student is moved into the next cohort → “slider”
building a longitudinal data set
Building a Longitudinal Data Set

Graduation Completion Index

SRC Table

Raw SRC data - multiple records for every STI

Each blue summary table includes data for the subgroups and an “as of date”

Federal Graduation Indicator

Virginia

On-Time Grad Rate & Cohort Dropout Rate

FGI & OGR cohorts are assigned during this process

Cohort Snapshot Table

A snapshot of the Cohort Table on a particular day

“the movie poster”

Cohort Table

One record for each STI displaying the latest information on the student

The snapshot “date” is the day before the first day of school (created after all EOY and Summer SRC data are verified but before the next FALL SRC)

“the movie”

cohort data continued
Cohort Data – continued
  • Dropouts include any student whose latest status is “Dropout”
  • Dropouts include any student whose latest status is “Unconfirmed”
    • Transferred to another LEA but is assigned a new STI
    • Reported transferred to another LEA but discontinued public schooling instead
2011 cohort dropout rate
2011 Cohort Dropout Rate–

Data Requirements

  • Fall, Spring, EOY SRC 2007-2008
    • First-Time Ninth Graders
    • Active/Inactive records
  • All records between
    • Fall SRC 2007-2008 through
    • Summer SRC 2010-2011
    • Last record has a W0xx, W1xx, W2xx, W4xx, or W8xx Exit Code
scenario 1
Scenario #1
  • Sally is part of the 2011 OGR Cohort. She dropped out of school in May of 2009. In February 2011, she returned to school and earned a GED in June of 2011.
  • On which reports is Sally a dropout?
    • 2008-2009 Annual Dropout
    • 2009-2010 Annual Dropout
scenario 2
Scenario #2
  • John is part of the 2011 OGR Cohort. He dropped out of school in May of 2009.
  • On which reports is John a dropout?
    • 2008-2009 Annual Dropout
    • 2011 Cohort Dropout
scenario 3
Scenario #3
  • Ryan is part of the 2011 OGR Cohort. He dropped out of school in May of 2011 but returned on the first day of school in Sept eager to finish his classes for a standard diploma.
  • On which reports is Ryan a dropout?
    • 2011 Cohort Report
scenario 4
Scenario #4
  • Becky is part of the 2011 OGR Cohort. She dropped out of school in May of 2011 but returned on the first day of school in Sept eager to finish her classes for a standard diploma. By December, she stopped coming to school again and did not return. 
  • On which reports is Becky a dropout?
    • 2011 Cohort Report
    • 2011-2012 Annual Dropout Report
data corrections
Data Corrections
  • OGR Data Corrections
    • ONLY corrects Cohort data
  • Resubmitting EOY, Summer or FALL SRC
    • Corrects Annual Dropouts and Cohort data
data corrections continued
Data Corrections – continued
  • STI Merges
    • Corrects Annual Dropouts until the Final Dropout process is run
    • Corrects all Cohort data
office of educational information management
Office of Educational Information Management

Director

Bethann Canada

Manager

Susan Williams

Specialists

Vickie McCrary

Carol Wells-Bazzichi

Contact Information

Phone:

(804) 225-2099

Email: ResultsHelp@doe.virginia.gov

First.Last@doe.virginia.gov