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The Cooperative State Research, Education and Extension Service. New Dean/Director/Administrator and National Program Leader Orientation. December 12-14, 2006. CSREES MISSION. To advance knowledge for agriculture, the environment, human health and well being, and communities. VISION.

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December 12-14, 2006


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    1. The Cooperative State Research, Education and Extension Service New Dean/Director/Administrator and National Program Leader Orientation December 12-14, 2006

    2. CSREES MISSION • To advance knowledge for agriculture, the environment, human health and well being, and communities

    3. VISION • Agriculture is a knowledge-based, global enterprise, sustained by the innovation of scientists and educators.

    4. FUNCTION 1 • Program leadership to identify, develop, and manage programs to support university-based and other institutional research, education, and extension activities

    5. FUNCTION 2 • Fair, effective, and efficient administration of Federal assistance implementing research, education, and extension awards and agreements

    6. Equal Opportunity Staff Budget Office Office of the Administrator Communications Staff Planning and Accountability Science Policy/ LegislativeAffairs Competitive Programs Office of Extramural Programs Natural Resources and Environment Plant and Animal Systems Families, 4-H, and Nutrition Science and Education Resources Development Information Systems and Technology Management Economic and Community Systems

    7. The Cooperative State Research, Education and Extension Service A Renewed Partnership: CSREES Liaisons to the States and Territories Mary McPhail Gray,Deputy Administrator,Families, 4-H and Nutrition

    8. What we’ll discuss • Program background • Program value • Liaison responsibilities • Liaison resources • Reporting and evaluating • The “journey” • Seminar series • Feedback • Summary thought

    9. Background • 2003: Idea emerged from the CSREES Land-Grant University Partnership Group • Enhance dialogue between CSREES and land grant institutions • 2004: Supported by the Partnership Steering Committee and CSREES administration • 2005: CSREES developed assignments, planning committee • 2005: Announced at NASULGC Annual Meeting • 2006: Progress report at NASULGC

    10. Value to CSREES • Increased trust in the partnership • More informed dialogue within the agency regarding partner needs and perspectives • Increased participation of underrepresented groups in agency programs • More effective leadership by NPLs

    11. Value to partners • Increased trust in the partnership • Knowledgeable POC and support for doing business with CSREES • More rapid, informed reviews of Plans of Work • Enhanced dialogue on impact of CSREES policies on partnership • Current examples of partner program impacts for reporting to Congress

    12. CSREES liaison responsibilities • Establish meaningful dialogues with key university personnel via: • Introductory letters • Teleconference with university administrators and faculty • Presentations and meetings at campuses • Contact at professional meetings • E-mail and phone communication

    13. CSREES liaison responsibilities (cont) • Review and feedback on institution Plans of Work • Feedback to agency on partner issues, needs, and impacts • Plan of study to increase understanding of the CSREES/institution relationship

    14. Resources for NPL liaisons • Deputy-led regional meetings/consultations • Experience of CSREES staff in institutional reviews • Previous Plans of Work • Regional Executive Directors- Extension and Research • Institution Web sites • Personal relationships in agency, states • CSREES partnership seminar series

    15. Reporting and evaluating • Liaisons should keep regional deputy and supervisory deputy informed • Liaison should use information from this role in all responsibilities • Regular regional meetings will cover experiences, issues • CSREES Executive Council will seek updates, suggestions

    16. NPL liaison “journey” • Process of increasing knowledge, trust • Accepting the challenge of new learning • Problem solving and creative thinking

    17. CSREES NPL Liaison Seminar topics - past • Technology resources • Variations in university structures • Formula/competitive funding relationships • Plan of Work/One Solution resources • 1994 Land Grant resources and authorities

    18. CSREES NPL Liaison Seminar topics - future • Critical topics discussion with Dr. Hefferan • 1890 Land Grant resources and authorities • 4-H Positive Youth Development research, legal authorities, and program critical elements

    19. Liaison feedback • 15/16 are “Motivated and Highly Satisfied” with interaction • Frustration over no response from communication to campuses

    20. System feedback • Liaison failure to communicate with all administrators • Lack of clear purpose and agenda for visits • Too much concentration on NPL’s own discipline/program interests • Appreciation for program

    21. Summary • A positive thoughtful endeavor; imperfect-formative-creative

    22. Send ideas, critiques to: • chefferan@csrees.usda.gov • mgray@csrees.usda.gov

    23. The Cooperative State Research, Education and Extension Service Planning and Accountability Overview Larry R. Miller, Acting Associate Administrator; Bart Hewitt, Program Analyst, Planning and Accountability; Greg Crosby, National Program Leader

    24. What we’ll discuss • Accountability – needs and challenges • Budget Performance Cycle • AREERA Plan of Work and Annual Report • Generic Logic Model for CSREES reporting • One Solution

    25. Accountability – Needs and Challenges • Needs: • Increasing need for accountability • Accountability is necessary for program management • Accountability required by stakeholders (e.g., OMB/USDA, Congress) • Challenges: • Aggregate accomplishments, outcomes and impacts across a diverse array of programs • Link accomplishments, outcomes and impacts to USDA Goals and Objectives • Reduce reporting burden over time • Maximize usefulness of information

    26. Budget-Performance Cycle

    27. States Plans of Work and Annual Reports • The Agricultural Research, Extension, and Education Reform Act of 1998 (AREERA) • Amended the Smith-Lever Act, the Hatch Act, and the National Agricultural Research, Extension, and Teaching Policy Act of 1977 (the funding authorities for Extension and Research activities) • Requires approved Plans of Work from extension and research in order to receive federal funding

    28. States Plans of Work and Annual Reports • The AREERA Plan of Work covers all uses of • Federal Funds: • Hatch • Smith-Lever 3(b) and (c), not 3(d) • 1890 Extension • Evans-Allen • All required non-federal matching funds • CSREES formula and required matching funds must be used for purposes defined in the Farm Bill (AREERA)

    29. Plan of Work Data Use • How will CSREES use the information from the Plan of Work for planning and accountability? • NPL State Liaison communication • Portfolio reviews • OMB PART process • Budget performance integration • GAO and OIG inquiries • Answer Congressional and departmental inquiries • Bring greater visibility of successes of formula funded programs

    30. Plan of Work – What’s Required? • A completed plan needs to include: • Stakeholder input documentation • Peer review for research, Merit review for extension • Multi-state Extension and Integrated Research and Extension financial data • Planned programs • States define their own program unit of work • Requires each planned program to be classified using knowledge areas • Structured around a basic logic model format

    31. Generic Logic Model for CSREES reporting • Situation • Inputs • Activities • Outputs • Outcomes • Knowledge • Actions • Conditions

    32. One Solution = CSREES Information System • Web-based, one-stop-shop for report submission, review, and analysis • Every agency investment aligned with outputs, outcomes, and impacts • Goals • Reduce burden on partners • Increase quality of data • Business case 2005 • Project plan 2006 • Implementation tasks (in progress)

    33. One Solution • One Solution will restructure existing, uncoordinated systems into a more efficient arrangement that simplifies reporting processes

    34. One Solution

    35. One Solution

    36. One Solution update • Plan of Work on-line • Knowledge area classification system • Standard report for research, education, and extension • Leadership management dashboard for submission and review • Smith Lever (3d) and other extension programs required to report • CRIS transition to CIS

    37. Further information • Planning and Accountability • www.csrees.usda.gov/about/strat_plan.html • Bob MacDonald (202) 720-5623 rmacdonald@csrees.usda.gov • One Solution • www.csrees.usda.gov/onesolution • Greg Crosby (202) 401-6050 gcrosby@csrees.usda.gov

    38. The Cooperative State Research, Education and Extension Service Customer Service Satisfaction Survey Larry R. MillerActing Associate Administrator

    39. What we’ll discuss • Survey overview • Results for administrators • Results for business officers • Results for grant applicants/recipients • Recommendations related to administrators

    40. Customers surveyed & response rate • Administrators • 819 surveys sent • 221 responses (27%) • Business officers • 168 surveys sent • 86 responses (51%) • Grant applicants/recipients • 5,303 surveys sent • 1,023 responses (24%)

    41. Who are the administrators • Cooperative extension system administrators/directors • Experiment stations directors • International program directors • Deans of veterinary medicine • Deans of schools of forestry • State directors of family and consumer science

    42. Who are the administrators (cont) • Board of human sciences • 4-H state directors • Deans of academic programs • Administrative heads of agriculture • American Association Of State Colleges Of Agriculture And Renewable Resources deans • 1994 land-grant institution presidents • Hispanic-serving institution presidents

    43. Administrator scores by satisfaction driver

    44. Who are the business officers? • Primary contacts for • Evans-Allen (Research and Extension) • McIntire-Stennis • Animal Health • Hatch • Smith-Lever • Tribal College Endowment Program

    45. Business officer scores by satisfaction driver

    46. Who are grant applicants/recipients? • Individuals from • 1862 (sample), 1890 and 1994 Land Grant Institutions • AK and HI Native-Serving, Hispanic-Serving Institutions • Public secondary/post-secondary schools • USDA and other federal agencies • Non-land grant schools

    47. Who are grant applicants/recipients? (cont) • Businesses • Foundations (university and non-university) • Recipients of Hatch (Sample), McIntire-Stennis, Animal Health and Evans-Allen Funds • Declined applicants (sample)