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MID FLORIDA P&DC

MID FLORIDA P&DC. PARS READINESS ASSESSMENT Mail Processing Mid-FL P&DC Orlando P&DC. MID FLORIDA P&DC. STAFFING AND SCHEDULING Hours of operation 09:00 to 01:00 CIOSS runs after 01:00 CIOSS for T-1 DPS 2 clerks for each machine NS-day employees relief positions

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MID FLORIDA P&DC

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  1. MID FLORIDA P&DC PARS READINESS ASSESSMENT Mail Processing Mid-FL P&DC Orlando P&DC

  2. MID FLORIDA P&DC • STAFFING AND SCHEDULING • Hours of operation • 09:00 to 01:00 CIOSS runs • after 01:00 CIOSS for T-1 DPS • 2 clerks for each machine • NS-day employees • relief positions • Mail processing and CFS clerks Trained • New Bids have been posted • 30 CFS (CIOSS relief) • 10 CIOSS (CFS relief)

  3. MID FLORIDA P&DC • Complement Impacts • 10 CIOSS operator Bid positions will be needed for PARS mail processing operations. • 2 per machine (4) per day • 2 tours (Tour-2 & Tour-3) • 2 relief bids (days off, call-ins, etc)

  4. MID FLORIDA P&DC • EAS Staffing Requirements • 1 Mail Processing supervisor on Tour-2 will need to cover CFS Manager position on Saturday and Sunday for CIOSS operations

  5. MID FLORIDA P&DC • TRAINING • All CIOSS/PARS operations • Mail Processing and CFS employees will be trained on proper operation of CIOSS machine and PARS mail flows • Waste mail procedures • Current CFS waste mail procedure with CIOSS volume verification • CIOSS Downflows • SDO’s, MDO’s and In-Plant will receive training and assist craft training.

  6. MID FLORIDA P&DC • PARS Train the Trainers • In-Plant Support will assist in training the trainers on the proper procedures in PARS Mailflows and Processing. • Each tour will have a minimum of two SDOs and one “lead” clerk who are trained by IPS. • Tour trainers will train all Automation Mail Processing Clerks on each tour. • PARS FAT operations Sept 15 - Nov 7

  7. MID FLORIDA P&DC • Job Safety Analysis (JSAs) • DBCS JSA used for unmodified machine areas • Feeding • Sweeping • Jam Removals • New JSA for Loading Labelstock on CIOSS • New CIOSS module’s mailpath, Pinchpoints, Belts & Jams

  8. 273/274/292 MID FLORIDA P&DC • RBCS / PARS IMAGE MANAGEMENT • All MP and CFS Supervisors and MDO’s • Review and refresher training in RBCS / PARS Image management • Similar flows and container identification as currently in place for RBCS operations. • Training Handouts for Image flows • Attachment-C Image projections • Contingency and SOP for PARS operations.

  9. MID FLORIDA P&DC • SYSTEM FAILURE CONTIGENCY • REC IMAGES • CFS SDO will contact REC SREO for Image Handling coordination • Maintenance will contact REC ET • TELECOMMUNICATIONS • Maintenance follow escalation procedures when there is a system failure/disconnection. • Help Desk • ET-11

  10. MID FLORIDA P&DC • CIOSS FAILURE CONTIGENCY • CIOSS #1 FAILURE: • All Forwards to CIOSS #2. • Continue through Tour-1 window* • RTS volumes moved to MP operations, to be automated on ISSOCR with IJP endorsements* • Notify REC for Image flow adjustment

  11. MID FLORIDA P&DC • PARS SYSTEM FAILURE CONTIGENCY • CIOSS Unavailable, LONG TERM FAILURE: • Forwards to CFS for FFT keying • RTS volumes can be automated on ISSOCR with IJP endorsements • No-Record volumes can be 5-D sorted on other MPE • Hold mail for 1 day until system is running, report as Delayed

  12. MID FLORIDA P&DC • MAIL PREP • PLANT OPERATIONS • Plant will place trays of PARS mail, without disturbing integrity of separator cards, into rolling stock for subsequent processing. • Intercept mail from DBCS and ISS/OSS operations will be PARS placarded as appropriate and flow to CIOSS operation.

  13. MID FLORIDA P&DC • MAIL PREP • Delivery Unit Operations • Delivery Units will place PARS mail into trays by Endorsement Reason for return with separator card at back of tray. • PARS delivery coordinator has instructed each D.U. on proper mail prep and containerization SOP. • Plant MHs will place trays of PARS mail from D.U. into rolling stock, placard, weigh-in and send to CIOSS staging area.

  14. MID FLORIDA P&DC • SIGNAGE • Rigid-backed hanging signs developed for PARS machines #s and staging areas. • Installation of signage to be completed during FAT installation of CIOSS mod. • Signs for: • Staging areas (010/MP/CFS/CFPS) • Machine identification (MP/CFPS) • Next handling placards • Plastic container headers

  15. MID FLORIDA P&DC MAIL FLOWS CIOSS OPERATIONS • MPE INTERCEPT • DBCS (to Image) • ISS, OSS, AFC (to Label) • CIOSS IMAGE LIFT MODE • Oper 091 - RTS • Oper 093 - Carrier Identified Forwards • Oper 095/096 - rescan/other • CIOSS LABEL MODE • Oper 092 - Intercepted FWDs • Oper 098 - Carrier Identified Forwards • Oper 099 - RTS

  16. MID FLORIDA P&DC • MAIL FLOW CHANGES DUE TO PARS • OGP operations • COA’s to CFPS (CFS) • CIOSS INTERCEPT • FROM DBCS to image lift • FROM ISS/OSS to label mode • AADC/SCF/DPS operations • CIOSS INTERCEPT • FROM DBCS to image lift • FROM ISS/OSS to label mode • Future new flows from other operations • DDC DBCS Interception

  17. 193/194/266/291 MID FLORIDA P&DC • MAIL FLOW CHANGES DUE TO PARS • CIOSS (Close-out) Downflows • CIOSS Final Labeled mail to OGP - 891/894 • CIOSS rejects to CFS FFTs • No-Records to Delivery Units (via CFPS Pouches) • Separator cards to SCF operations (3-digit sort) • Separator cards to DBCS/DPS or ORL Dispatch • to 5-digit office • Distribution to Postmaster/Station Mgr Holdout

  18. MID FLORIDA P&DC • COA MAIL FLOW • To CFPS periodically throughout OGP operating window • COA’S captured on OSS/DBCS Outgoing Primary operations • Placed into U-cart with placard identifying COA to CFS

  19. MID FLORIDA P&DC • 3982 LABEL DISPATCH • 3982 Stickers printed in CFS will be dispatched in Teal CFS Pouches to Delivery Office, by SCF print groups. • Mail processing / expediter must check with CFS to insure SCF DOV clearance before truck departure. • CFS must adhere to predetermined DOV schedules for all offices. • Orlando offices dispatched 0125, 0215, 0330, 0435 and 0555 • 327 offices dispatched at 0500 (B/C) or @ 0700 (A) DPS HCRs

  20. MID FLORIDA P&DC • SEPARATOR CARDS SOP • Verify RTS volumes have a separator card at back of each tray to identify endorsement messaging • Replace damaged cards with plant contingency cards, notify PM/Station Mgr. • Collect cards after CIOSS run and stage for subsequent SCF processing. • Run cards on SCF sort plan to separate into 5-digit zone • Send to Delivery Units, running with DPS

  21. MID FLORIDA P&DC • PARS REJECTS • Placards developed to flow mail to FFT terminals in CFS Operations • Separated by 5 digit zone

  22. MID FLORIDA P&DC • Local Waste mail Procedures • An SOP has been developed for the flow of waste mail from CIOSS operations for waste verification. • NO MAIL will be “wasted” on the CIOSS. • Must be verified before disposal • Current waste mail procedures in place will take verified waste mail to the proper disposal point. • Waste bin Errors will be photo copied

  23. Local Waste mail Procedures, cont. • Verified waste bin error sample of the “Waste Mail Error Tracking Sheet” • Error sheet requires a Date, copy of the Letter, the yellow Label, and Reason for waste error

  24. MID FLORIDA P&DC • DAMAGED MAIL SOP • SOP has been developed for both RTS and Forwarded mail damaged mail volumes, coming from the CIOSS machine operations

  25. MID FLORIDA P&DC • DAMAGED MAIL SOP, cont. • SOP’s goal is to return all possible mail to automated mail stream. • RTS Damaged mail will be processed to retain reason for return and returned to automated mail stream if possible. • Non-Machinable sent to Hand Endorsement Unit and then to Manual RTS Cases • Forwarded mail will be processed and and placed back into the automated mail stream • Non-Machinable sent to CFS FFTs

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