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Efficient Strategies to Improve Office Operations

Learn how to address poor schedule management and lack of organization in the office by implementing electronic appointment scheduling, defined organization efforts, and updating the website. Utilize volunteer support from law schools and invest in hand-held scanners for efficient document organization. Market your updated website for greater visibility.

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Efficient Strategies to Improve Office Operations

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  1. How to Save the Office By: Eric Lamontagne

  2. Current Issues • Poor schedule management • Lack of organization • Informal and unorganized website

  3. Short-Term “Fixes” • Electronic Appointment Scheduling • Defined Organization Efforts • Update Website

  4. Electronic Appointment Scheduling • Various easy-to-use programs available online. • Allows for easy synchronization among multiple users. • Viewable by multiple parties • Allows for email reminders for important meetings/events. • One of the more popular services available is Google Calendar.

  5. Google Calendar

  6. Defined Organization Efforts • Reach out to local law school(s) for volunteers to help scan and organize paper documents. • Large project to get “caught up” on scanning/organizing. • Invest in hand-held scanners for each lawyer. • Alternative: 2-3 hand-held scanners to share. • Magic-wand type, or traditional mini-scanner. • Would encourage a regular scanning practice.

  7. Magic Wand Scanner

  8. Update Website • “Area of law”-based blogs/information • Regular updates • Simple, yet full of relevant information • Market “new website” to consumers/peers

  9. Website • Example of a simple, yet effective website: • http://www.familylawfirmflorida.com/

  10. General Tips • In today’s economy, many law students begging to get work in a law firm, no matter the task. • Use this to help complete non-legal work first, then they could help with legal research, etc. • In the short term, volunteers can help organize what paper has accumulated, and help to prevent mountains from forming in the future.

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