1 / 59

Effective District Strategies for Struggling Clubs

Effective District Strategies for Struggling Clubs. Rotary Zone 24 West www.GreatIdeastoShare.com. Go to Meeting Hints. Go to Webinar Tips. Type questions & comments in “Chat”. Go to Meeting Hints. Go to Webinar Tips. ”. Type questions & comments in “Chat”.

jpartee
Download Presentation

Effective District Strategies for Struggling Clubs

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Effective District Strategies for Struggling Clubs Rotary Zone 24 West www.GreatIdeastoShare.com

  2. Go to MeetingHints Go to Webinar Tips Type questions & comments in “Chat”

  3. Go to MeetingHints Go to Webinar Tips ” Type questions & comments in “Chat”

  4. Today’s FacilitatorsZone 24W Coordinator Team Members Gayle Knepper Dave Stambaugh District 5010 District 5060 Jackie Hobal Al Bergsma District 5370 District 5360

  5. Topics for Discussion • Impact of struggling clubs • Assessing the risk factors • Developing a strategy • Forming a team • Taking action: 6 steps • A real life story

  6. Poll Question

  7. Identifying the Impact of Struggling Clubs Gayle Knepper District 5010 Rotary Coordinator Rotary Zone 24 West www.GreatIdeastoShare.com

  8. The Impactof Struggling Clubs • Existing & potential members • Other clubs & district • Community • Potential partners & funding sources • Service projects • Rotary’s image

  9. Identifying the Risk Factors Rotary Zone 24 West www.GreatIdeastoShare.com

  10. Signs of At-Risk Clubs • Progressively declining membership • Few service projects • Lack of social events • Poor and/or cancelled meetings • Consistently late dues • Does not file required reports

  11. Signs of At-Risk ClubsMore Examples • Little member participation in district events • Difficulty in finding leaders • Few younger members • Little or no fundraising • Lack criteria of functioning club

  12. Poll Question

  13. How do we start? • District planning process is consistent • Club actions are individualized • 6-step process for results

  14. Defining Struggling Clubs Dave Stambaugh District 5060 Assistant Rotary Coordinator Rotary Zone 24 West www.GreatIdeastoShare.com

  15. Step 1: Assessing the Risk • Quantify club functioning • Continuity in review/ assessment • Annual review of all clubs; semi-annual review of at-risk clubs • Track trends: club moves from healthy to struggling over time

  16. Step 1: Assessing the Risk Ready-to-Use Tools • Rotary Club Central • Vibrant Club Assessment • Club Self Assessment

  17. Rotary Club CentralGovernor & AG View

  18. Vibrant Club Assessment

  19. Club Self Assessment

  20. Effective Rotary Clubs Indicators - MOP Measures club functioning • Effective Club Criteria • Minimum Standards

  21. Effective Club Criteria • Sustain/Increase membership • Implement successful service projects • Support TRF (financially & program participation • Leaders beyond the club level

  22. Minimum Standards • Meet regularly * • Conduct effective service projects * • Accept visits of district/RI leaders • Pay RI & district dues without assistance * • Members receive a Rotary magazine * frequently observed in struggling clubs

  23. Minimum Standards • Maintain liability insurance • Act consistently with RI policies • Provide accurate membership lists • Resolve disputes amicably * • No litigation with RI • Cooperative district relationship * * frequently observed in struggling clubs

  24. Creating the Plan Gayle Knepper District 5010 Rotary Coordinator Rotary Zone 24 West www.GreatIdeastoShare.com

  25. Step 2: Categorizing ClubsRotary Club Central

  26. Rotary Club CentralCategorizing Clubs 5. Excellent – consistently engaged 4. Good – engaged, could increase effectiveness 3. Satisfactory – is functioning, could improve 2. Needs improvement - significant assistance needed 1. Non-functional – failed to meet functioning club criteria

  27. Other Considerations • Number years at risk • Assistance already provided • Response of the club • Was structured follow-up plan implemented? • Have targets been set & what is the progress?

  28. Step 3: Prioritization & Decisions • How will resources be allocated? • What will have the most impact? • Plan by category, customize by club • Include in district strategic plan • Involve DG/DGE/DGN/DGND for continuity & long-term results

  29. Step 4: Forming the TeamWho is responsible? • Team size: 4 to 7 • Based on district & geography • District team or regional teams • DG participates (perhaps adjunct member) • Consider “turnaround specialist”

  30. Step 4: Forming the TeamTeam Composition Examples • District leaders • Recent PDGs • Turnaround specialized • From vibrant club • Regionally or district based

  31. Poll Question

  32. Identifying the Action Steps Jackie Hobal District 5370 Assistant Rotary Coordinator Rotary Zone 24 West www.GreatIdeastoShare.com

  33. Possible Action Steps • Visioning • Customized solutions • Pairing with a vibrant club • Assign a mentor for development in areas needed • Consider making it a satellite club or merging two clubs

  34. “Required” for Results • Club is committed to change & to accept help • Written plan and targets for club • Timeline sufficient for change and regular progress reports

  35. Step 6: Follow Up, Evaluate & Adapt • Consistent follow up & support • Regular progress reports & feedback • Adaption of plan, as needed • AG is key link

  36. When might it be time…for the club to close? • Years of consistent work & no change • Poor community reputation • Club is no longer relevant • Club unwilling to change • Does not meet functioning club criteria

  37. A Real Life Story Dave Stambaugh District 5060 Assistant Rotary Coordinator Rotary Zone 24 West www.GreatIdeastoShare.com

  38. Roadmap: Creating a Vibrant Club The Morinville Story Duane Gibb Morinville Rotary Club District 5370

  39. Morinville Snapshot 1996: Club chartered 32 members 2011: 17 Members Today: 55 members (+223.5% since 2011)

  40. Morinville Profile: 2011 Club • Prominent in community • Outstanding service record • At risk Membership • 17 members, average age 62 • 4 members under age 50 • Average membership duration: 12 years • # joining past 10 years: 4

  41. Rotary Club of Morinville Story Begin with “End in Mind” • Fellowship + service + fun = loyalty/engagement/retention “Visioning” for Membership • Create project plan until June 30, 2014 • Membership target for June 30, 2014: - 36 to 55 (100 – 200% growth) - Critical element: accomplish in 3-year timeframe

  42. The Morinville StoryClub Ambiance 2011 • Environment needed improvement • Few programs, cliques, “closed shop” Today • Welcoming • Programs scheduled 3 months ahead • Greeters • Fun

  43. The Morinville StoryStages of Growth: Attraction • 1st 4 months: setting the stage • Open house (member information) • Used outside assistance • Second generation • “Low hanging fruit”

  44. The Morinville StoryStages of Growth Membership • 17 to 33 (2011/ 2012) • 33 to 44 (2012/ 2013) • 44 to 51 (2013/ 2014) • 55: 2015 (today)

  45. The Morinville StoryStages of Growth Today: Vibrant club • 30+ attend meetings • Active in community projects • Sponsored Interact clubs • Significant presence in the community

  46. Rotary Club of Morinville Story Status June 30, 2014 • 51 members – 200% increase • 6 members age 35 or younger • 19 members age 50 or younger

  47. Looking Ahead: Continued Growth & Challenges July 1, 2014 to June 30, 2017 • Need to operate for club of 55 (rather than 17) • Expand membership committee • Increase member involvement - Social events - Youth exchange - Education / Firesides

  48. Looking Ahead: Continued Growth New “End in Mind” • June 30, 2017: 85 members • Meeting attendance: 50+

  49. Questions?

  50. Summary: Six Steps to an Effective District Strategy 1. Assess clubs 2. Segment by vibrancy category 3. Plan: Prioritize, make resource decisions, develop strategy 4. Form the team 5. Take action 6. Follow up, evaluate, adapt

More Related