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End of Year B.U.G. Trivia

End of Year B.U.G. Trivia. B.U.G. Meeting May 21, 2014 Eagle Village, 4 th Floor Conference Room. Rules:. Write the correct number to each question on the paper slips provided Each member of the team must pass the answer to the next teammate.

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End of Year B.U.G. Trivia

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  1. End of Year B.U.G. Trivia B.U.G. Meeting May 21, 2014 Eagle Village, 4th Floor Conference Room

  2. Rules: • Write the correct number to each question on the paper slips provided • Each member of the team must pass the answer to the next teammate. • The runner is the last teammate to receive the team’s answer. • Be the first team to place the correct answer in the correct spot on the game board. • The team with the most correctly placed answers wins the game!

  3. 1. Which of the following is not a State Fund? • 1111 • 1551 • 3511 • 1561

  4. 2. Which of the following is a violation/inappropriate use of the SPCC? • Splitting orders to circumvent purchasing regulations. • Authorizing the use of card by another individual. • Not entering a Confirmation Order into eVA • All of the above

  5. 3.Which of the following forms must be completed prior to purchasing a meal for an event? • Reimbursement Request Form • Business Meal Form • Vendor Registration Form • Request for Travel Form

  6. 4. Which of the following is not considered a disallowed expense? • Donations • Flowers • Personal Entertainment • Hotels • Contributions

  7. 5. Which Statement is incorrect? The Request for Travel Form is required • When the travel is overnight. • When the travel is day only and exceeds $500.00. • When payment is made for a conference or registration fee. • Only when Faculty and Staff are traveling. • When Payment is made to a lodging facility.

  8. 6. DuesMembership FeesHonorariumsCredit Card FeesHotels/Lodging All of the above are examples of: • Prepays • Direct Pays • ePayables

  9. 7. Which of the following is false regarding Gift Giving? • Gifts are allowed if giving the gift supports the mission of the University. • Gifts must be able to sustain the test of public review. • Gift Giving can substitute payroll wages for student employees only. • Gift Giving may be in the form of cash.

  10. 8.It is acceptable to overspend your operating budget if: • You do not have enough money to buy what you need. • Your coworker requests an advance in pay. • Next year you promise not to spend the same amount. • Discussions with Budget and Financial Analysis allow the over expenditure.

  11. 9. To use a State fund to pay for a Business Meal, the event must: • Include a person outside of the department • Be a student event • Cross over VP areas • All of the above

  12. 10. Which of the following is not an exception to eVA entry • Advertisements • Conference Fees • Public Utilities • Flowers for campus events • Revenue contracts (such as Food Service Operations - Sodexho)

  13. 11. Reimbursement requests must be submitted to Accounts Payable in how many days? • 15 days • 30 days • 10 days

  14. 12. State contract information must include all of the following except: • Description of the event • Length of service • Cost • Swam quote

  15. 13. Which of the following pairs is paired correctly? • SPCC – State Funds • UMW Finance Card – Local Funds • SPCC – Local Funds • UMW Finance Card – State Funds • Both a & b • Both c & d

  16. 14. What is the appropriate response to a charge that has been placed on an incorrect card? • Contact the vendor to credit the misapplied charge and provide an alternate correct method of payment • Contact Procurement Services • Return the item • Do nothing • Both a & b.

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