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Revision of Recommendation 6 Working Group Plenary meeting Geneva, January 2005. 1) Welcome and participants introduction 2) Reporting on UN/CEFACT Forum and project approval (UNECE) 3) Present state of implementation and use of Recommendation 6 in Norway (Bjørn Aasheim)

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Presentation Transcript
slide2
1) Welcome and participants introduction

2) Reporting on UN/CEFACT Forum and project approval (UNECE)

3) Present state of implementation and use of Recommendation 6 in Norway (Bjørn Aasheim)

4) List of issues tied to revision of Recommendation 6 (Gordon Cragge)

5) Invoice data content

a VAT/sales tax requirements (PwC)

b Business requirements (SwissDigin)

c Financial processing requirements (AD Little)

d The Finnish Invoice (Jari Salo)

e Observations by Group Members

f List of issues

Meeting agenda 1/2

slide3
6) Sealing

a Digital signatures and other sealing mechanisms (PwC)

b The case in Finland (Jari Salo)

c Observations by Group Members

d List of issues

7) Invoice for trade in services

a Observations by Group Members

b List of issues

8) Action plan and milestones

a Observations by Group Members

b List of issues

9) Any other business

Meeting agenda 2/2

slide4

A UN “umbrella” to help make electronic invoicing happen....

Revise the existing UN/CEFACT Recommendation 6 on the Invoice for International Trade, adapting it to the business and regulatory requirements of e-invoicing

UN/CEFACT and “external” experts

Key stakeholders for the implementation

Government Representative

and Institutions

  • PWC
  • swissDIGIN
  • Arthur D. Little
  • Fin-invoice
  • SITPRO
  • TBG 1 BRS
  • ……
  • IATA
  • ABI
  • SAP
  • Microsoft
  • ….
  • CEN
  • EU DG Enterprise
  • EU DG Tax
  • UNCITRAL
  • .......
slide5

…covering the different issues…

Tax and legal issues

Reconciliation

Payment & Financing

Objective

Objective

Objective

Legal aspects on authenticity of the origin and integrity of the content; to define “how” a business should pursue its obligation to electronically “send” and “store” the invoice. Analyze the data content requirements from a VAT/Sales Tax perspective

Define what data elements are necessary to make automatic invoice reconciliation with other commercial documents possible

Define what what information must be present so that financial institutions are able to process the invoice as effectively as possible

Presentation

Presentation

Presentation

PricewaterhouseCoopers

swissDIGIN

Jari Salo

Arthur D. Little

PLUS  analysis of Recommendation 6 issues and state of implementation (Gordon, Bjørn,..)

slide6

..in a limited time frame

Activity stream

April

May

June

Develop and review recommendation “blocks”

Consolidate blocks

Recommendation review (draft)

Define deliverables and set up a calendar of sub-group conference calls and (possibly) a pre-release meeting

slide7

To implement the recommendation…

Understand how it can be implemented

Recommendation

Implement it

  • Draft the recommendation,
  • Create consensus from key stakeholders,
  • Promote pilot implementations (IATA,…)
  • Create market awareness of value of invoicing recommendation
  • Get endorsement from regulators
  • Get endorsement from key ERP vendors as compliant with recommendation
  • Identify communities for implementation (large buyers, industrial districts,…)
  • Identify key events (Industry Forums, ETSI Plugtest,…)
  • Have key project implementations up and running
slide8

…it could be useful to aggregate other stakeholders…

April-May

June- September

October-December

Recommendation Fine Tuning and analysis for implementation

Review Recommendation 6

Implementation

Activities that will be implemented with larger stakeholder base

Deliverables

Preliminary Draft of Racommendation 6

Revised version of Recommendation 6

Milestones

Workshop on E-Invoicing

Presentation of E-Invoicing Initiative

slide9

… interested in seeing e-invoicing happen

Players

Achievable objectives

Big companies

Understanding issues and requirement of both large companies and small and medium enterprises that have trade relationships with them

Banking institutions

Understanding issues related to financing and payments processes involved in trade activities

IT providers

Identifying technological issues/constraints related to information handling and processing

Institutional organisations

Assuring political and social objectives to the initiatives

Business Communities

Understanding a broad range of business requirements

Competence Centres

Accessing to best-in-class tools, methodologies and skills