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Club Officers – Your Opportunity for Leadership • The success of a club is DIRECTLY related to the training of club officers. How can you lead if you do not have knowledge?
Club Officers – Your Opportunity for Leadership • The mission of a Toastmasters Club is to provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills, which in turn foster self confidence and personal growth.
Club Officers – Your Opportunity for Leadership • Leadership can be defined as the ability to inspire and motivate others to accomplish a targeted goal. • You are a club leader!
Gather your team! Hold regular executive committee meetings with club officers. Give your club officers shared ownership and responsibility for the club mission! Monthly executive committee meetings are a good idea!
Create a vision: • Ask yourself and your executive committee … • What is your idea for a club vision? • What would you like to see at all club meetings? • What specific things would you like to improve? Including your executive committee will give them shared ownership and responsibility for the vision!
Set your goals! Goals should be… • Specific • Measurable • Realistic • Time-bound • Action-oriented Use the Club Success Plan and the Distinguished Club Program to motivate performance and track progress!
Encourage and guide! • Give each club member and leader the attention and respect they deserve • Demonstrate excellence as you carry out club goals and proceed through the Toastmasters educational tracks Lead by example – others will follow!
Represent the Club • Act as liaison between club / area / district • Participate in and vote at area / district functions • Vote at the Regional and International Convention or send proxy to district governor
As Club President, you will… • Preside over club meetings • Hold and chair executive committee meetings • Know the Distinguished Club Program. • Attend district and area council meetings • Attend district and area council meetings
As Club President, you will… • Ensure timely submission of semi-annual dues renewals and membership reports • Vote at regional and international business meetings • Oversee administrative operation of the club • Assist with transition of new officers at the end of your term
Congratulations! You are club Vice President Education!
Envision / Plan / Direct Club Meetings • Create varied programs • Assign meeting roles
The Toastmasters Educational Program… • Promote participation in the communications and leadership tracks! Tracks are not mutually exclusive – members can work in both at the same time!
Tips for integrating the Competent Leadership Manual • Display manual in club meetings • Discuss evaluations • Educate mentors • Track progress
Educate members about other leadership opportunities! Become familiar with: • Success/Leadership • Success/Communication • Youth Leadership • High Performance Leadership Program
Orient New Members • Introduce and explain materials & procedures • Match with mentor • Get members participating
You are the 2nd Highest ranking club officer! • Lead by example • Monitor the club’s progress • Preside when president is absent
Boost Participationin ToastmastersActivities! • Explain training benefits • Organize speech contests • Promote area / district meeting attendance
Represent the Club • Act as liaison between club / area / district • Participate in and vote at area / district functions • Vote at the International Convention
As Vice President Education, you will… • Preside over club and executive committee meetings in the absence of the president • Attend club executive committee meetings • Plan dynamic club meetings 3-6 weeks in advance
As Vice President Education, you will… • Encourage effective evaluations • Orient new members and assign mentors • Establish club educational goals based on the DCP • Attend district and area council meetings • Organize speech contests
Reaching for 20 – Charter membership strength! Why 20? • Keeps meetings exciting and varied • Keeps the talents and energies of club members from being stretched too thin
How to get there… • Make it a club goal to add one member each month Challenge club members and leaders to bring a guest to club meetings twice each month – and then be the first to do just that!
Strategies for Membership Growth • Promote benefits to current members • Promote Toastmasters benefits to others • Hold at least two membership contests • Offer recognition
Toastmasters Membership Contests: Individual Recognition – The Annual Membership Program! Recognizes individuals who sponsor 5, 10, 15 or more new members during the year.
Toastmasters Membership Contests: Club recognition for 5 or more new, dual, or reinstated members! • The Smedley Award August thru September • Talk Up Toastmasters February thru March • Beat the Clock May thru June
Transform Guests into Members • Personally welcome guests and introduce them to others • Explain benefits • Complete application andsubmit online immediately • Welcome new members into the club
Guarantee current member Satisfaction • Contact absent members • Conduct surveys • Distribute evaluation forms
As Vice President Membership, you will… • Conduct an ongoing membership program • Promote Toastmasters membership building contests • Follow up with guests • Attend club executive committee meetings
As Vice President Membership, you will… • Attend and vote at area council meetings • Ensure each guest completes a guest card • Report on membership goals and achievements • Ensure current members’ needs are being met
The Goal of Public Relations: To increase awareness and appreciation for the Toastmasters program.
Creating a Public Relations Program • Target your audience • Develop a media list • Send promotional material to media members
Writing a news release: • Tell a good story • Use quotes • Format for readability • Get to the point first
Create a Club Newsletter/Web Site Why? • Documents and promotescurrent events • Informs with educational material • Provides visitors with “take-home” value
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As Vice President Public Relations,you will… • Promote your club’s regular meetings and special events to local media • Communicate upcoming events to your club members • Maintain club’s publicity materials • Publish and maintain your club’s newsletter and/or website
Maintaining Membership Roster • Ensures all members receive the Toastmaster magazine and club newsletter • Keeps track of those eligible for educational awards and speech contests
Tracking Attendance Helps the vice president membership follow up on absent members
Submitting records to World Headquarters • When someone joins, a form 400 and dues should be mailed or submitted online immediately. Delays could make someone ineligible for educational awards and speech contests!
The Dues renewal invoice • Submitted twice each year • Lists all paid members on file at World Headquarters • Due at World Headquarters on October 1 and April 1 Work with the president, vice president membership, and treasurer to turn it in on time and earn your club’s success in the DCP!
As club Secretary, you will… • Maintain an accurate membership roster • Maintain record of attendance • Submit membership roster to treasurer for dues payment
As club Secretary, you will… • Record and read meeting minutes • Assist with the semiannual membership report • Report new officers to TI within 10 days • Keep club constitution and standard bylaws with the club records
Creating your budget: Work with the president and the executive committee! • Incomes • Member dues • Fundraising activities • Expenses • Trophies and ribbons • Administrative supplies • Educational materials
Fundraising – Questions to ask first! • Did individual members donate the products or volunteer the service? • Is it the club and not an individual who is receiving monetary compensation? • Is at least 1/3 of the club’s revenue from member dues? • Will profits be used to further Toastmasters’ tax-exempt purpose? A “no” answer to any of these questions means the activity is prohibited!