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Minority and Women's Business Enterprises. How to Find and Utilize Minority and Women’s Business Enterprises Indiana Department of Administration Minority and Women’s Business Enterprises Division. Committed To Participation. Minority and Women's Business Enterprises.

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Minority and Women's Business Enterprises

How to Find and Utilize Minority and Women’s Business Enterprises

Indiana Department of Administration

Minority and Women’s Business Enterprises Division

Committed To Participation

slide2
Minority and Women's Business Enterprises
  • Finding Minority and Women’s Business Enterprises

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

  • Access the most recent Listing of Certified Business Enterprises
    • http://www.in.gov/idoa/2867.htm

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

  • The Listing of Certified Business Enterprises is:
    • An Excel spreadsheet
    • Updated each Tuesday & Thursday
    • Can be downloaded and saved to your computer
    • Has filters in the column headers to search for firms you want to solicit bids from

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

  • The Listing of Certified Business Enterprises includes:
    • Phone / Fax numbers
    • E-mail addresses
  • To assist in soliciting M/WBE’s

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

    • MWBE Contracting Opportunities Website
    • http://www.in.gov/idoa/2988.htm
  • The Minority and Women’s Business Enterprise Division will post solicitation requests from Primes
  • Send to: [email protected]

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

  • MWBE Contracting Opportunities Website
  • Solicitation Requests should include:
    • Name of the Project
    • Location of the Project
    • Contact Information (name/phone/fax/email)
    • Subcontracting Opportunities
    • Quotation due Date & Time
    • For Construction Projects – How to obtain Specs and Bid Documents

Committed To Participation

slide9
Minority and Women's Business Enterprises

Find M/WBE’s

  • Organizations
  • Certification recognized for meeting goals:
    • IDOA MWBE Division
    • Through Memorandum of Understanding (MOU)
    • INDOT DBE
    • IMSDC – Indiana Minority Supplier Development Council

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

  • Other Organizations
    • Black Chamber of Commerce
    • Chamber of Commerce
    • City of Indianapolis
    • Hispanic Chamber of Commerce
    • ISBDC – Indiana Small Business Development Center
    • NAWBO – National Association of Women Business Owners

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

  • Networking Events
    • Minority and Women’s Business Enterprises Division – February and July
    • ISCBA – Indiana Stadium and Convention Building Authority
    • University Events
    • City Events

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

  • Pre-Proposal Meeting
  • Opportunity for Prime Contractors and Sub-contractors to ask questions of the Agency as well as of each other
  • Attendee Contact information is available if you are unable to make a session
    • Check appropriate website where solicitation is posted

Committed To Participation

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Minority and Women's Business Enterprises

Find M/WBE’s

  • Plan Holder’s List
  • Who has requested Spec and Bidding Documents for construction projects
    • Check appropriate website where solicitation is posted

Committed To Participation

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Minority and Women's Business Enterprises
  • Utilizing Minority and Women’s Business Enterprises

Committed To Participation

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Minority and Women's Business Enterprises

Utilizing M/WBE’s

  • WHY?
  • We encourage the use of Minority and Women’s Business Enterprises on State of Indiana Contracts to bridge the gap between Capacity and Utilization
  • The Commission on Minority and Women’s Business Enterprises is required to submit a semi-annual report of committed utilization to the Governor and the Legislature

Committed To Participation

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Minority and Women's Business Enterprises

Utilizing M/WBE’sGovernment Agencies

  • Procurement Professionals are encouraged to solicit at least one of the three required quotes from MWBEs
  • Example: Indiana Department of Homeland Security has it built into their metrics
    • Probe Procurement Department Metric, Soliciting Quotations from Indiana and MBE/WBE vendors

Committed To Participation

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Minority and Women's Business Enterprises

Utilizing M/WBE’sProfessional Services

  • Participation expectations are outlined in the
  • following:
  • Within the Request for Proposal or Request for Service (RFP / RFS), sec. 1.20 and 1.21
  • Attachment A – MWBE Subcontractor Commitment Form
  • Attachment B – Sample Contract / Boilerplate Language
  • http://www.in.gov/cgi-bin/idoa/cgi-bin/bidad.pl

Committed To Participation

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Minority and Women's Business Enterprises

Utilizing M/WBE’sProfessional Services

  • Required from Prime with proposal submission
  • MWBE Subcontractor Commitment Form
  • Letter of Commitment from each M/WBE
    • On MWBE company letterhead
    • Dollar amount of subcontracted work to be performed
    • Scope of work to be performed
    • Expected start and end date
    • Signature

Committed To Participation

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Minority and Women's Business Enterprises

RFP / RFS Evaluation Criteria

(* Agency can fix these + or – 10 points)

Committed To Participation

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Minority and Women's Business Enterprises

Utilizing M/WBE’sConstruction

  • Participation expectations are outlined:
  • For Public Works:
    • Indiana Department of Administration M/WBE Participation Policy for Construction Projects
    • Project Detail
  • For INDOT
    • Indiana Department of Administration M/WBE Participation Policy for Indiana Department of Transportation State-Funded Construction Projects
    • Letting Detail
  • http://www.in.gov/idoa/2964.htm

Committed To Participation

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Minority and Women's Business Enterprises

Utilizing M/WBE’sConstruction

  • Required from Prime with bid submission
  • MWBE Participation Plan
  • Letter of Commitment from each M/WBE*
    • On MWBE company letterhead
    • Dollar amount of subcontracted work to be performed
    • Scope of work to be performed
    • Expected start and end date
    • Signature
  • Good Faith Efforts Worksheet
    • Include ALL supporting documentation
  • *INDOT = submitted within 24 hours of posting of unofficial bid results
  • Public Works = submitted within 24 hours of bid opening

Committed To Participation

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Minority and Women's Business Enterprises

Construction Good Faith Effort Evaluation Criteria

Notice to MBE and WBEs

Economically Feasible Subcontract

Consideration of all MBE and WBE quotes

MBE and WBE Barrier Assistance

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Agency Assistance

Research participation Area - “think out of the box”

Response Time

Documentation of Statements from M/WBEs

Availability of M/WBEs

Other criteria

Committed To Participation

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Minority and Women's Business Enterprises

Post Contract Award

IDOA Contract Boilerplate Language for Professional Services on RFP/RFS:

“The Contractor agrees to submit a copy of the agreement entered into between the Contractor and each MBE / WBE subcontractor where the State took the selection of the MBE / WBE by the Contractor into consideration when issuing the procurement award”.

Committed To Participation

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Minority and Women's Business Enterprises

Post Contract Award

IDOA Contract Boilerplate Language for Professional Services on RFP/RFS and IDOA M/WBE Participation Policies for Construction:

Proposes MBE and WBE Contract Goals become incorporated into and a requirement of the Contract.

Contractors shall not substitute, replace or terminate any MBE and WBE without prior written authorization from MWBED and the M/WBE

Committed To Participation

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Minority and Women's Business Enterprises

Monitoring Compliance

  • Prime Contractors are required to honor the Participation Plan or Subcontractor Commitment Form as part of the Contract
  • MWBED Compliance Team analyzes the Committed Spend on the Participation Plan against Actual Spend
  • Primes in non-compliance may face sanctions

Committed To Participation

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Minority and Women's Business Enterprises

Monitoring Compliance

  • Sanctions:
  • Withholding of payments
  • Adjustment to payments
  • Termination of Contract
  • Suspension or Revocation of ability to bid on State Contracts for up to 36 months
  • Contact the Minority and Women’s Business
  • Enterprise Division with compliance questions

Committed To Participation

contact us
Minority and Women's Business Enterprises

Contact Us

  • Minority and Women Business Enterprise
  • 402 W. Washington Street, Room W469
  • Indianapolis, IN 46204

Committed To Participation

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