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Extreme Board & CAC Makeover

Extreme Board & CAC Makeover. Adam Rosenberg, Executive Director Baltimore Child Abuse Center National Children’s Alliance Leadership Conference 2010. CAC & BOARD. Welcome!. How Does It Work?. Today’s Makeover – Your CAC. Close Your Eyes Does your CAC need a makeover?

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Extreme Board & CAC Makeover

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  1. Extreme Board & CACMakeover Adam Rosenberg, Executive Director Baltimore Child Abuse Center National Children’s Alliance Leadership Conference 2010

  2. CAC & BOARD Welcome!

  3. How Does It Work?

  4. Today’s Makeover – Your CAC Close Your Eyes • Does your CAC need a makeover? • Does your Board need a makeover? • 10 areas of improvement • Available fixes • Answers to your questions

  5. Introduction

  6. What is YOUR role? • Show of hands: • Executive Directors • Board Chairs • CAC Staff • Law Enforcement • Social Workers • Lawyers

  7. 1. Return to Core Values Go back to the beginning - • Why did your community start a CAC? • What is your basic function? • Is every child served?

  8. Q: Why did your community start a CAC? Q: What is your basic function? Q: Is every child served? A: Go back to your original mission statement. Does it reflect today’s needs? A: If every child isn’t served – why not? Return to Core Values

  9. Mission Creep What are all the programs you do today? Not to do list Do some of these programs not meet your mission? Doing them just because there are funded or a pet project? Make a not to do list, decide what doesn’t NEED to be done Return to Core Values – Tough Q’s

  10. Return to Core Values • What do you do with the programs you don’t need? • Make new partnerships • Run less frequently • Shut them down

  11. 2. Review Community Representation Does your CAC represent your community? • Who does your CAC serve? • Police, CPS, Prosecution • Who else? • Health issue • Partner hospitals • Children - schools • Religious Institutions • Corporations • CASA, PCA, D2L • Are they represented?

  12. Community Representation • Is the community represented? • Make child abuse their problem as well • Expand your community reach • Invite them in • Add to the board • Make new partnerships • Create an advisory board • Hold open houses, have a block party, • Start a conversation • Connect online • Come to Wednesday’s Friend My CAC

  13. 3. Major Partners • Who are your major partners today? • Do they all participate • Do they all fund you • If not participating or funding – why? • Share the burden • Present the savings you provide • $1,000 per child, per jurisdiction • If you shut down tomorrow…

  14. Major Partners • Do you need new major partners? • If so, who and from where? • Health issue • Partner hospitals • Children - schools • Religious Institutions • Corporations • CASA, PCA, D2L

  15. 8 BCAC Major Partners - Co-Location

  16. 4. Total FRD • Financial Resource Development • its not just fundraising anymore Is funding your problem? Questions to ask: • Examine your funding sources • Constant or varying • Dwindling or growing • Narrow or wide ranging • If one major source dried up, then what? • Do you have: endowment / major assets

  17. Examine Funding Sources Constant / Varying Dwindling / Growing Narrow / Broad If one major source dried up? Endowment Grow your financial base Retain current funders Add new Diversify Organizational preservation Total Financial Resource Development

  18. Total Financial Resource Development Where’s the money 2010? • Grants • Community Foundations & Giving Circles • Annual Giving • Possibly Social Networking • Institutions • Public Health Problem

  19. 5. Governance Structure Does your CAC’s governance structure (i.e. the Board) reflect how your CAC runs? • What is your board’s current composition? • Members of MDT • Leaders of MDT • Community Leadership • What is their current role? • Do they know their role?

  20. Basic Board Responsibilities • Commitment to Mission & Purpose • Support & Evaluate Executive Director • Effective Planning • Monitor and Oversight • Financial Resource Development • Fiscal & Ethical Oversight • Board Sustainability • Ambassadorship

  21. Board Member Job Description • Regularly attends board meetings and important related meetings. • Makes serious commitment to participate actively in committee work. • Volunteers for and willingly accepts assignments and completes them thoroughly and on time. • Stays informed about committee matters, prepares themselves well for meetings, and reviews and comments on minutes and reports. • Gets to know other committee members and builds a collegial working relationship that contributes to consensus. • Is an active participant in the committee's annual evaluation and planning efforts. • Participates in fund raising and development for the organization.

  22. Typical Board Structure

  23. Suggested Board Structure

  24. Program Oversight Committee • Engages people in the actual operation of program • MDT • Community Leaders • Funders • Experts

  25. Governance Committee • Your new best friend • Replaces Nominating Committee • Tool to advocate & recruit for the board • Reviews current board members • Educates the board • Evaluates the ByLaws • Great for former board chairs • Your partner in this process

  26. Ad Hoc & Task Forces • Not everything needs to be a standing committee • Create “problems” for people to solve • Gets them involved • Based on expertise • Useful as a “training ground”

  27. 6. Life Cycle of the Board Does your Board want to be there? • Are they engaged? • Are they contributing? • Do they know their role?

  28. Life cycle of a board member • Identify • Inventory • Recruit • Prospects • Partners • How • Cultivate • Orient • Nourish • Retain

  29. Identification • How is your current board composed? • Why • Bylaws versus History • Time for Change? • Use the board • Take an Inventory

  30. Inventory • Snapshot of your board – today • Roadmap of where to be – tomorrow • Who helps? Governance Committee • Board Profile Worksheet

  31. Start the cycle again • Be prepared to start the cycle again • Set term limits • Identify board member needs • Find new roles • Don’t be afraid to let them go, correctly

  32. 7. (Re)defining Leadership Roles • Review job descriptions • Senior staff • Board President • Executive Director • Do they reflect CAC in 2010? • Ask: Is the Board Chair doing the Executive’s work OR is the Executive doing the Chair’s work?

  33. Know Your Role • Board Chairs • Preside at Board Meetings • Coauthor board agendas • Appoint and assist committees • Manage Board growth • Maintain Organizational Integrity • Link to major stakeholders & Exec Dir • Support the Executive Director • Be clear on roles and responsibilities

  34. Know Your Role • Executive Directors • Understand nonprofit governance • Train the board • Help shape the agenda • Lead in recruiting new board members • Liaison between staff and board • Review the strategic plan • Structure & Stage the meeting • Evaluate the board’s performance

  35. Partnership between Chair & ED • Meet regularly • Review roles & responsibilities • Review strategic plan • Set personal goals • Visit the other’s office • Role modeling • Lay-Pro Contract

  36. 8. Review the Staff Org Chart Tough Times Tough Choices Tough Questions • Ask: Is staff working for the position? • Or was the position created for staff? • How are positions funded? • Do they reflect today’s realities? • Can you sustain these positions? • Volunteers / MDT

  37. 9. Time for New Leadership? • How long has your leadership been around? • Board President • Executive Director • Founder’s Syndrome • New eyes • New perspectives • New connections

  38. 10. Time to Merge? • Finite amount of dollars • Serve the Core Mission • Ask: Is the CAC for • the CAC, • for MDT • or for children? • Regionalism & Collaboration • Orgs with Common missions • Hospitals • May strengthen co-location

  39. Return to Core Values Community Representation Major Partners Total FRD Governance Structure Board Life Cycle (Re)defining Leadership Roles Staff Org. Chart Time for New Leadership? Time to Merge? 10 Areas of Possible Improvement

  40. Resources Resources For All Non Profit Executive Directors & Board Chairs • www.BoardSource.org – Board Source provides invaluable tools and resources (some free, some by subscription only) for building effective non profit boards. Publishes “The Non Profit Board Answer Book” • www.BlueAvocado.org – Online magazine for non profits with e-newsletters full of tips and advice (formerly BoardCafe). All free • Philanthropy Today & www.philanthropy.com – e-newsletter and online version of the Chronicle of Philanthropy, the newspaper of the nonprofit world • www.nonprofitquarterly.org & e-newsletter – promotes non profit management • State Non Profit Organization assistance – www.marylandprofits.org • United Way

  41. Thank you Adam Rosenberg Baltimore Child Abuse Center (410) 396-6147 arosenberg@bcaci.org www.BaltimoreChildAbuseCenter.org facebook.com/bcaci twitter.com/childabusecentr

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