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Descriptive Cataloging of Monographs --DRAFT--. 10. Series: Description (Area 6) and (some basic) Access (8xx). Overview. Tools Prescribed sources for series ISBD punctuation & MARC

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Descriptive cataloging of monographs draft l.jpg

Descriptive Cataloging of Monographs--DRAFT--

10. Series: Description (Area 6) and (some basic) Access (8xx)

Unit 10

Overview l.jpg

  • Tools

  • Prescribed sources for series

  • ISBD punctuation & MARC

  • Using SARs; tracing decision; required references; classed-together / classed-separately; monographic vs. multipart series

  • Basic description & access for series

  • Complex description for series (including subseries)

Unit 10

Scope l.jpg

  • Traditionally, description and access for series have been hard to separate

  • Recent changes in MARC 21 standards now emphasize and clarify the separation

  • Description: reflects what is on the book

  • Access: uniform title (“established form”) may or may not reflect what is on the book

Unit 10

Navigation l.jpg

  • Description (AACR2):

    • Prescribed sources of information: 2.0B2

    • All transcription rules are in 1.6 (2.6 only lists examples)

    • LCRI: 1.6 (extensive guidelines for PCC libraries)

  • Access, Form of entry: LCRI: 25.5B (Conflict Resolution for Uniform Titles)

  • Access, Choice of Entry: LCRI 21.2C (major vs. minor change)

Unit 10

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  • PCC Series Institute: Series Statements and Authority Records (PDF files Networked on Jasper)

  • NACO FAQ on Series:

Unit 10

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Sources (2.0B2)

  • Prescribed sources of information for series in order of preference:

    • series title page

    • monograph title page

    • cover

    • rest of publication

  • If source is not from the list, put it in square brackets (very rare)

Unit 10

Definitions l.jpg

  • Series title page: “An added title page bearing the series title proper and usually, though not necessarily, other information about the series (e.g., statement of responsibility, numeric designation, data relating to publication, title of the item within the series). “

    • Includes page preceding or facing the title page.

    • Does not include t.p. verso

  • Cover: front, back, & inside cover, flaps, & spine (LCRI for Glossary term Preliminaries)

Unit 10

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Source Priority (1.6B2)

  • “If different forms of the title of the series (other than parallel titles) appear, choose the title given in the first of the prescribed sources for the series area as the title proper of the series. Give the other form(s) in the note area if of value in identifying the item.”

  • “If the title of the series does not appear in the first of the prescribed sources of information and different forms appear elsewhere in the item, choose the title given in the other prescribed sources in the order of preference for the sources (e.g., if different forms appear in the second and third sources, choose the one appearing in the second source).”

  • Note that the series t.p. outranks the monograph t.p.; the monograph t.p. outranks the cover

Unit 10

Example l.jpg

  • Series title page: Yale music masterworks

  • Cover: Yale music masterworks series

  • Transcribe as:

    Yale music masterworks

Unit 10

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ISBD Punctuation & MARC

  • Series statement. MARC, unlike ISBD: no parentheses, no “ISSN” label, no end punctuation

    • MARC: 490 1_ ‡a Title proper, ‡x 4 digits-4 digits ; ‡v vol. no.

    • ISBD: (Title proper, ISSN 4 digits-4 digits ; vol. no.)

  • Series added entry (ISSN is not entered), end punctuation required but not double punctuation

    • 830 _0 ‡a Uniform title ; ‡v vol. no.

Unit 10

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Indicators and Added Entries

  • 490 1_ : there is a series added entry field, usually 830 <default indicator>

  • 490 0_ : there is no series added entry field because

    • some libraries do not follow the default & do not make an added entry (such as LC), or

    • the national authority file has a “no added entry” decision

Unit 10

Description and access l.jpg
Description and Access

  • The primary function of the ISBD areas is descriptive

  • To access the description, headings or access points must take the user to the description

  • Detailed rules for access will be covered in later sessions

Unit 10

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  • Traditionally, some elements of the description are also used for access in MARC

    • Titles in the description

    • Control numbers (ISBN)

  • In the MARC environment, these elements can do double-duty as long as they do not cause an authority control problem

    • 245 is both a descriptive field and an access/retrieval field

Unit 10

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Obsolete 440

  • Series once did double-duty, but the MARC standard changed in 2008

  • Prior to the change, if the descriptive form of the series matched the series uniform title, the series was entered in 440

  • 440 is/was a field used for both

    • Description (this is the way the series appears on the book) and

    • Access (the title form is consistent with the established form of the series & functions as the series added entry field)

Unit 10

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  • In current cataloging 490 x _ is a descriptive field only

  • In order for the series to function as an access field, an 830 _0 field must be made

  • In some cases, the 490 and 830 will differ only in tagging and end punctuation

  • 830 is always a “uniform title”—the form that must be used for all 830s in this series

Unit 10

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Cataloger Jargon

  • Trace: make a series added entry

  • A list of added entries was printed on the bottom of the catalog card, so staff could “trace” or track down the added entry cards if the card set needed to be withdrawn

  • If a series is “untraced,” no series added entry field is made

Unit 10

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Examples (490/830)

  • 490 and 830 are the same:

    490 1_ ‡a Studies in the Buddhist traditions <no period at the end of the field>

    830 _0 ‡a Studies in the Buddhist traditions. <period at the end of the field>

  • 490 differs from 830

    490 1 _ ‡a Undercurrents

    830 _0 ‡a Undercurrents (Cork, Ireland)<no double punctuation>

Unit 10

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Series Examples

  • 490 1_ ‡a Botanical guidebooks, ‡x 1642-5006 ; ‡v no. 26830 _0 ‡a Botanical guidebooks ; ‡v no. 26. <No ‡x subfield; must have end punctuation>

  • 490 1_ ‡a The medical perspectives series <490 does not have a non-filing indicator>830 _0 ‡a Medical perspectives series. <series added entry never has an initial article>

Unit 10

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Example: 490 0_ Based on Authority Record—”n” means NO

  • 490 0_ ‡a Suhrkamp Taschenbuch ; ‡v 3969 <authority record 645 says: do not make a heading/do not trace>

Example 490 0 based on lc policy l.jpg
Example: 490 0_ Based on LC Policy

  • 490 0_ ‡a American poets continuum series ; ‡v no. 109 <LCCN 2007039117>

Unit 10

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490 0_ Local Processing

  • Since the decision on the authority record is not consistent with the indicator on the bibliographic record, the MARS program changes the 490 indicator from 0 to 1 and makes a series added entry

  • 490 1 _ ‡a American poets continuum series ‡a 830 _0 ‡a American poets continuum series ; ‡v no. 109.

  • But do not use 490 0_ on original records on the assumption that MARS will make the 830!

Unit 10

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Series-Like Phrase

  • Words & phrases, letter/number combinations, etc. not considered to be a series

  • No 490/830 is made

  • Although an authority record can be made, the SAR does not actually represent a traceable series

    • SAR will lack 644, 645, 646

    • 008 Type of series c (Series-like phrase)

  • Follow instructions on the authority record which will usually be either: record as imprint (in 260) or in a note

Unit 10

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“Not a Series” Categories (LCRI 1.6 Series or Phrases)

  • Not a series if the phrase repeats the name of a non-commercial issuing body and is not numbered; considered a series if numbered

    • An American Astronautical Society Publication

  • Not a series if the phrase essentially repeats the name of a commercial publisher or a sub-imprint of the publisher; not considered a series even if numbered

    • Bulfinch Press book

  • Names of publisher subsidiaries are not considered series; in the example, Interscience publications are a subsidiary of Wiley Publications

    • An Interscience publication more…

Unit 10

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Not a Series (LCRI 1.6 Series or Phrases)

  • In-house editor imprints are not considered series

    • A Helen and Kurt Wolff book

  • Numbers alone are not considered series

    • UC-13

  • Slogans are not considered series

    • Workers of the World, Unite!

  • Names of prizes are not considered series

    • Booker Prize 2005

  • Terms on the back cover the publisher includes to facilitate shelving in bookstores, such as "Novel," "Mystery," "Contemporary history" and so on, if unnumbered—not a series.

Unit 10

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New Series Authority Records

  • If there is no series authority record in Orbis or the national file (or LCDB), an authority record must be created by a NACO cataloger for the national file if

    • cross references must be made (including title change for a previously established series)

    • the series is on standing order (it should have been flagged by Acquisitions)

    • the heading would otherwise conflict with the heading for a different series

    • the series is classed together analyzed

    • the record is coded as pcc

Unit 10

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When Are Cross-References Needed for the Series?

  • Variant forms: Yale music masterworks vs. Yale music masterworks series

  • Issuing body reference: any non-commercial body responsible for the series

    • Excludes commercial publishers (e.g., HarperCollins, Gale, Suhrkamp but also university presses like Harvard University Press)

      • CAUTION: if a non-commercial body issues through a commercial/university press, a reference for the non-commercial body must be made

    • Includes university publications not issued by the university press & government publications

Unit 10

Series cross references l.jpg
Series Cross-References

  • Reference for variant form; commercial publisher: no issuing body reference

Unit 10

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Series Cross-References

  • Reference for variant form; university press publisher: no issuing body reference

Unit 10

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Series Cross-References

  • References for issuing bodies: one issuing body is part of the series name; one issuing body is the (non-commercial) publisher

Unit 10

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Series Cross-References

  • Reference made for issuing bodies of or associated with the university, although published by the university press; note also reference for the earlier series title

Unit 10

Analysis l.jpg

  • Locally, a catalog record is not made for the series itself (unless it is a classed-together multipart)

  • If a bibliographic record is made for a book in a series, the series is said to be analyzed & the bibliographic record for the book is called an analytic record

  • On the SAR, 644 f means the series is analyzed

  • Analytic bib records are made for series that are classed separately or classed together

Unit 10

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Classification Decision (646)

  • The 646 field indicates whether the series is classed together (646 c) or classed separately (646 s)

    • Books in a classed-together series are all assigned the same call number; books in a classed-separately series should NOT be assigned the same call number

    • Locally, the SAR for a classed together series is expected to have a 090 with the call number & location used for the classed together series

Unit 10

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Classification Decisions Vary

  • Whether to class together or separately is a local decision, dependent on the needs of the library (but an unnumbered series cannot be c.t.)

    • The Library of Congress as a matter of policy ceased classing together books in series in 2007

  • Catalogers are expected to check the series authority record and the Orbis database to determine whether a local decision was made to class the series together (or not)

Unit 10

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646 in SAR

  • Series classed together at SML, classed separately by LC

Unit 10

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Monographic Series vs. Multipart Series

  • Monographic series: a series of monographs with no determined conclusion

    • Most series are monographic series

    • Series added entry is usually a uniform title

  • Multipart series: a series of monographs with an implied conclusion

    • Collected, selected, or complete works of an author; author/uniform title combination added entry

    • Multipart histories, studies, etc. (of art, of a country, etc.), or a single multipart work by an author, with volumes having distinct individual titles; uniform title added entry (or author main entry)

Unit 10

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Monographic Series vs. Multipart Series

  • 490/830Springer series in advanced microelectronics

    • No limit to the number of monographs that can be issued under this monographic series

  • 490Selected works of Miguel de Unamuno, but:

    800Unamuno, Miguel de, ‡d 1864-1936. ‡t Selections. ‡l English. ‡f 1967.

    • Limited number of works to select for this multipart set

Unit 10

Multipart series l.jpg
Multipart Series

  • Can be classed together or classed separately if the multipart is analyzed

  • Generally references will need to be made, so a SAR is needed

  • Orbis Staff Name/Title search is a good index for searching for the SAR if the multipart is an author’s works

Unit 10

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Multipart Series: Analytic Classed-Together

  • In this case there is a series for the multipart set and a monographic series as well.

Unit 10

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Cover Record Classed-Together

  • A classed-together analyzed set (especially a multipart set) should have a bib record (called the “cover record”) for the set as a whole

Multipart series bib record l.jpg
Multipart Series: Bib Record Classed-Together

Unit 10

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Cover Record & MFHD Classed-Together

Unit 10

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Multipart Classed-Separately Classed-Together

Unit 10

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Classed-Separately Bib Analytic Record Classed-Together

Unit 10

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Series Searching Tip Classed-Together

  • Only Staff searches retrieve SARs; generally use Staff Title Headings Search

  • Generic series titles are usually qualified by the issuing body or publisher

    • Generic titles consist solely of the type of publication: “Monograph series,” “Working paper(s),” “Occasional paper(s),” etc.

    • Occasional papers (Art Libraries Society of North America) but NOT

    • Occasional papers of the Africa Institute <no qualifier>

Unit 10

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Series Searching Tip Classed-Together

  • Non-generic series titles are qualified only if they conflict

  • Usually the non-generic series qualifier is the city of publication, but common (as opposed to generic) titles are often qualified by publisher:

    • Literary classics (Amherst, N.Y.)

    • Literary classics (Gramercy Books (Firm))

Unit 10

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Searching Author/Title SARs Classed-Together

  • On Orbis, use the Staff Name/Title Search

Unit 10

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Series: Basic Description Classed-Together

Unit 10

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Series Title Proper (490) Classed-Together

  • Transcribe the title proper of the series in 490 ‡a as you would transcribe the title of the book: use the same punctuation, capitalization, and diacritic rules (1.6.B1)

  • If there are variant forms on the book, use the priority list for prescribed sources to determine which form to transcribe in 490 (1.6B2)

Unit 10

Issn 490 x l.jpg
ISSN (490 ‡x) Classed-Together

  • Transcribe the ISSN following the series title proper in 490 ‡x

    • Do not enter “ISSN” before the digits in ‡x (MARC will provide the “ISSN”)

    • Enter the number in 2 groups of 4 digits separated by a hyphen: ‡x 1234-5678

    • When a ‡x subfield is entered in 490, end the series title proper (490 ‡a) with a comma

  • Take the ISSN from anywhere in the book (1.6F1)

Unit 10

Example issn l.jpg
Example: ISSN Classed-Together

Unit 10

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Caption and Numbering (‡v) Classed-Together

  • Enter caption & numbering in 490 ‡v

  • End the subfield preceding ‡v with a space semicolon (subfield preceding ‡v could be 490 ‡a or ‡x)

  • Include the caption used on the book with the numbering in 490 ‡v, but abbreviate the caption if listed in Appendix B.9 (1.6.G1)

    • If not listed in B9, transcribe as found (abbrev. or not)

    • If the caption is abbreviated on the book, convert to the AACR2 abbreviation if listed

  • Transcribe letters used as numbers as is (capitalized or not); do not convert to arabic numerals

Unit 10

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Book vs. Bib Record (‡v) Classed-Together

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Conversion of Numbers Classed-Together

  • Convert roman numerals to arabic numerals (exceptions can be made for clarity)

  • Convert written out numbers (“volume four”) to arabic numerals (“v. 4”) (Appendix C.2)

  • Convert written out ordinals to abbreviated forms:

    • English: 1st, 2nd, 3rd, etc.

    • All other languages 1., 2., 3. etc.

  • Ordinals already abbreviated in the book in other languages: transcribe as is: 2a. (if on the book) not 2.

  • Don’t convert ordinals (3rd) to cardinals (3)

Unit 10

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Book vs. Bib Record (‡v) Classed-Together

Example abbreviate caption l.jpg
Example: Abbreviate Caption Classed-Together

Series t.p.

Familie und Gesellschaft


Unit 10

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Example: Different Abbreviation Classed-Together

Series t.p.

Contributions to Phenomenology

Vol. 12

Unit 10

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Series: Complex Description Classed-Together

Unit 10

Parallel series titles lcri 1 6b 1 6c l.jpg
Parallel Series Titles Classed-Together(LCRI 1.6B, 1.6C)

  • If the series appears in multiple languages, choose as the language of the title proper the predominant language of the book (LCRI 1.6B)

  • Record the series title proper based on LCRI 1.6B, then,

  • Record the first parallel title (1.6C LCRI)

  • If neither the series title nor the first parallel title is in English, record in addition the subsequent parallel title in English if there is one (1.6C LCRI)

Unit 10

Parallel titles l.jpg
Parallel titles Classed-Together

  • On book’s series title page of number 15/rev.7 (in order):

    Bulletin de terminologie

    Boletín de terminología

    Bollettino di terminologio <subsequent parallel title is not recorded>

    Terminology bulletin

  • Record as:

    490 1_ ‡a Bulletin de terminologie = ‡a Boletin de terminologia = ‡a Terminology bulletin ; ‡v 15/rev.7

Unit 10

Other title of series 1 6d l.jpg
Other Title of Series (1.6D) Classed-Together

  • The other title is transcribed only if it provides valuable information identifying the series; in practice it is almost never transcribed

  • CAUTION: Don’t confuse a subseries with an “other title”—a subseries should be transcribed

Unit 10

Example no other title l.jpg
Example: No Other Title Classed-Together

Series t.p.

Biblioteca Luzzattiana

Fonti e studi


Unit 10

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Example: Subseries NOT Subtitle Classed-Together

Series t.p.

Acta Universitatis Upsaliensis

Studia Latina Upsaliensia


Unit 10

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Other Title Exception Example Classed-Together

  • Exception: 490 1_ ‡a English linguistics, 1500-1800 : a collection of facsimile reprints ; ‡v no. 255

  • Because the established form includes the subtitle: 830 _0 ‡a English linguistics, 1500-1800--a collection of facsimile reprints ; ‡v no. 255.

Unit 10

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No Series Statement of Responsibility (1.6E) Classed-Together

Series t.p.

Familie und Gesellschaft

Herausgegeben von

Friedrich W. Busch Johannes Huinink

Bernhard Nauck Rosemarie Nave-Herz

Band 17

Unit 10

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Statement of Responsibility (1.6E) Classed-Together

  • Record a statement of responsibility only if it is useful for identification

    • no subfield delimiter for the SoR

  • Generally SoR is only used when the series title is generic

    490 1_ ‡a Sämtliche Werke und Briefe / Clemens Brentano ; ‡v Bd. 11

    490 1_ ‡a Occasional papers / Group of Thirty ; ‡v no. 50

Unit 10

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Numbering Peculiarities (1.6B1) Classed-Together

  • If the numbering is integral to the series title proper, include the numbering in the title proper transcription

  • Cannot apply to the series added entry

Unit 10

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Numbering Peculiarities (1.6B1) Classed-Together

  • If the series numbering is incorrect, transcribe it as found and supply the correct numbering in brackets

  • Series added entry number is not bracketed

Unit 10

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“New Series” Numbering (1.6G1) Classed-Together

  • Include “new ser.” or the equivalent as part of the caption if the series numbering re-starts; if the numbering re-starts without “new ser.,” supply it or the equivalent

Multipart numbering 1 6g2 lcri 1 0c l.jpg
Multipart Numbering (1.6G2 & LCRI 1.0C) Classed-Together

  • Do not follow LCRI 1.0C (LC/CONSER practice for temporary data, e.-f.) to record series when the book cataloged is a multipart

    • 1.6G2: express series numbering when the book is a multipart as a range, e.g. v. 1-5 (record gaps with a comma & do not repeat the caption: v. 1, 3-5)

    • LCRI 1.0C says to record temporary data for series numbering in <angle brackets>; YUL does not follow the LCRI for temporary series numbering data (but does apply it to 260 dates)

Unit 10

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Multipart with Series (1.6G2) Classed-Together

Unit 10

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No Chronological Designations (1.6G3) Classed-Together

  • Per the LCRI for 1.6G3, do not apply the option to record the chronological designation:

    490 1 _ ‡a … ; ‡v no. 12 (January 2008)

Unit 10

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Subseries (1.6H1, 1.6H4) Classed-Together

  • LCRI 1.6H. Two series are considered to be series/subseries if both are on the same topic, but one is comprehensive, the other specific

  • LCRI 1.6H. Record the subseries after the main series if they appear together on a prescribed source; select as the prescribed source the source in which they appear together

  • LCRI 1.6H. If the series and subseries do not appear together on any single (prescribed) source, record them in separate series statements

Unit 10

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Subseries Example Classed-Together

Unit 10

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Both Main & Subseries Numbered Classed-Together

Unit 10

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Multiple Languages (1.6H2) Classed-Together

  • Review: if the series is in multiple languages, the title proper of the series is in the language of the book (or the book’s predominant language)

  • Subseries: if there is a main series & a subseries, & the book has no predominant language, select the language of the first main series/subseries combination presented in the source that is in the same language

Unit 10

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New Series without Number (1.6H3) Classed-Together

  • If “new series” or “second series,” etc., or the equivalent in other languages appears with an unnumbered series, treat the phrase as a “subseries”

  • In 490, a second delimiter a is not used for the subseries unless it is preceded by an ISSN or ‡v

  • In 830,

    • use ‡n for New series, Second series, Third series, etc.

Unit 10

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New Series without Number Classed-Together

Unit 10

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“Series” as Subseries Title (1.6H5) Classed-Together

  • If the subseries has a title & designation, enter the designation before the subseries title

  • If a subseries consists of a designation but not a title, use the designation as the subseries

Unit 10

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Complex Subseries (1.6H2, 1.6H6) Classed-Together

  • Treat subseries titles in multiple languages, with parallel titles, with other titles, & with statements of responsibility following the same guidelines used for the series title proper

Unit 10

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ISSN on Main & Subseries (1.6H7) Classed-Together

  • If the main series has an ISSN & the subseries has its own ISSN, record only the subseries ISSN

Unit 10

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Two or More Series Statements (1.6J) Classed-Together

  • If the series are not related, or if the subseries & the main series are on different sources, make separate series statements

Unit 10

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Multiparts Partially in Series Classed-Together

  • When not all volumes of a multipart are in a series, specify the volumes in 490 before the title proper—in this case the series changed titles midstream

Unit 10

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Summary Classed-Together

  • Prescribed sources: series t.p., monograph t.p., cover, other preliminaries

  • 440 obsolete: use 490 1/830 in all new records

  • Often overlooked: classed-together series, series not traced, series-like phrase

  • SAR refs for variants & issuing body

  • 490: main series/subseries together; 830 separate series added entry if numbered

Unit 10